ABOUT US:

Thoughtleaders4 are a full-service legal events and content provider with decades worth of experience. Leveraging our expertise and strong relationships with key experts across the globe we create focused, practice area communities, content and events for members. Our events deliver vital knowledge transfer and new business opportunities and are a space for members to share their thoughts, meet new contacts and to reconnect with existing friends.
We are seeking a dynamic Events Manager to support the end-to-end planning and delivery of our events. This is an exciting opportunity for someone looking to build on their career in event management and gain hands-on experience in a fast-paced environment.
We are a friendly team and offer a dynamic working environment with a hybrid working model. Aiming to do things a bit differently, we always want to hear any fresh, creative ideas that will help the company grow. We want you to be a part of that growth so invite you to help us redefine the legal events space together!

JOB ROLE – EVENTS MANAGER

You will be responsible for the end-to-end planning and delivery of both local and international events. This includes full ownership of the project lifecycle, from concept to execution, ensuring that timelines, budgets, and stakeholder expectations are met with precision and creativity. You’ll report to the Event Team Lead and collaborate with internal teams, sponsors, speakers, and delegates. The role demands a confident, empathetic, and highly organised team player who thrives in a fast-paced environment and can juggle multiple projects simultaneously.

KEY DUTIES - EVENTS MANAGER

• Client liaison: Understanding the client’s event requirements and goals.
• Event attendee liaison and management: Managing registration amendments whilst maintaining exceptional customer service. On-site delegate experience and check in.
• Speaker management: invites, comms, collating materials, prep calls.
• Registration platform and website management, including event app, agenda updates etc.
• Venue research: Finding suitable venues and negotiating prices
• Supplier management: Coordinating suppliers, handling queries and negotiating prices, this includes venue, AV, entertainment, photography, design and printing.
• Event logistics: Managing the logistics of the event, including catering, travel, and staffing.
• Event promotion and sponsorship: Working with sales and marketing teams to execute strategies.
• Collaborating with event sponsors to meet their branding needs.
• On-site management: Troubleshooting at the event to ensure it runs smoothly and to budget, speaker management etc.
• Event administrative tasks: setting out KPI’s, reporting on event performance, pre and post event surveys and evaluation, communication with delegates, ticket registrations and financial wrap-up.
• Financial: Management of working to budget and target and ensuring event costs are constantly reviewed in line with ROI and invoice management.