LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better control over the quality of its services, and deeper respect towards the various cultures it works with.
LaSalle College Vancouver offers a variety of design-based programs that respond to professional demands. Thanks to our reputation and continuous industry involvement, our experienced and dynamic teachers are passionate about providing world class instruction – both theoretical and practical – to our students.
Position Summary
The Student Experience & Events Coordinator is responsible for organizing and executing events that enhance brand awareness, student engagement, and alumni relations. The role supports various initiatives, including student activities, alumni engagement, external partnerships, and recruitment events. Reporting directly to the Campus Director and working closely with the Marketing and Student Services teams, the coordinator ensures that events align with institutional objectives and branding guidelines while adhering to budgets and timelines. The role requires occasional evening and weekend work, travel for trade shows, and the ability to manage multiple projects simultaneously.
Key Responsibilities

Event Planning & Coordination

• Develop and implement an annual events calendar considering academic and student services schedules.
• Plan, coordinate, and oversee events for students, alumni, and external stakeholders.
• Execute key student events, including Orientation, Convocation, Portfolio Shows, Fashion Week, and Awards Ceremonies.
• Organize recruitment events such as trade shows, open houses, and high school visits.
• Collaborate with the marketing team to ensure brand consistency in promotions and event materials.
• Manage on-site logistics, troubleshoot issues, and ensure high-quality event execution.
• Maintain and establish partnerships to enhance event offerings and engagement opportunities.

Student Experience & Engagement

• Develop and manage student extracurricular and co-curricular programs that support personal growth and community involvement.
• Lead the planning and execution of student life initiatives, clubs, and leadership programs.
• Provide guidance and support for student well-being, including referrals to wellness resources.
• Coordinate the development and implementation of student engagement strategy.
• Foster relationships with alumni to promote networking and mentorship opportunities.

Administrative & Financial Management

• Oversee project and event budgets, ensuring financial accountability and adherence to allocated funds.
• Prepare contracts, negotiate terms, and coordinate agreements with vendors and external partners.
• Process invoices, track payments, and maintain financial records for reporting and analysis.
• Utilize Clara and CRM tools to generate reports and analyze campaign outcomes.
• Monitor and handle procurement processes, including managing quotes, purchase orders, and marketing materials.
• Maintain accurate records of expenditures and analyze financial data to optimize event planning.

Key Relationships

• Campus Leadership: Campus Director, College Leadership Team, Key Managers
• Internal Teams: Marketing, Student Services, Admissions, Academic Departments
• External Partners: Vendors, Industry Representatives, Alumni, Community Organizations
• Students & Alumni: Student Leadership Groups, Clubs, and Graduate Networks

Qualifications & Skills

Education & Experience

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 3 to 5 years of experience in event planning, student services, marketing, or a similar role.
• Experience in higher education, alumni relations, or external partnerships is an asset.
• Proficiency in CRM systems and social media platforms.

Core Competencies

• Strong organizational and project management skills with the ability to multitask.
• Excellent communication and interpersonal skills, with a talent for engaging diverse audiences.
• Problem-solving mindset with the ability to adapt to changing priorities.
• Budget management skills and attention to financial details.
• Professionalism, diplomacy, and a high degree of confidentiality.
• Ability to work independently, take initiative, and collaborate with teams.
• Tech-savvy with proficiency in Microsoft Office and digital communication tools.

Work Environment & Expectations

• Flexibility to work evenings, weekends, and travel as needed.
• Ability to manage multiple projects with competing deadlines in a fast-paced environment.
• Responsive to off-hour troubleshooting for event-related issues.

At LaSalle College Vancouver, we value innovation, collaboration, cultural diversity, and a commitment to excellence. If you are a resourceful, action-oriented professional who thrives in an engaging and dynamic environment, we encourage you to apply.
We thank all candidates for their applications; however, only those selected for interviews will be contacted

Please refer the Job description for details