ABOUT THE ROLE:

As a CBRE Marketing Admin, you will perform clerical duties to support our Marketing department.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management.
This role is an outstanding opportunity to gain exposure to a broad range of senior leaders and marketing functions to take your career to the next level. We are looking for a driven, positive, and proactive individual to support the marketing leadership team in an administrative capacity, with room for growth within the marketing organization. The purpose of this position is to provide a wide range of business operations, administrative and general support duties of a highly responsible and confidential nature to marketing leadership. This position will consist of 70% executive administration support, 30% operations and business services support.
This role enables success by helping to anticipate, eloquent, and implement across a fast-paced, collaborative and agile organization – with interactions within marketing, broadly across the firm and with important external business partners.

WHAT YOU’LL DO:

• Plan, coordinate, and support meeting and conferences with a strong emphasis on calendar management. Arrange domestic and international travel.
• Build PPT presentations using company templates that may include charts, tables, maps, organization charts, process workflows, etc. Coordinate data from a variety of sources for inclusion in technical reports and PPT presentations; perform independent research and prepares information for special projects as assigned.
• Draft confidential correspondence, edit documents, and perform other administrative and secretarial duties.
• Support senior leadership recruiting efforts and onboarding
• Serve as a liaison between executives, internal management, employees, clients, and visitors as required.
• Review incoming correspondence, lead initiative to determine appropriate action required. Lead and supervise issues for appropriate follow up.
• Reconcile expense reports for various marketing leadership.
• Create, maintain, and/or update various databases. Extrapolate, analyze, and present data for management information reporting purposes.
• Take independent action on handling requests; determine the appropriate course of action, intervene where vital, and act as a liaison between departments.
• Administer the department/business unit record keeping system; update various records and publications; ensure that files are maintained in accordance with company policies and procedures; review requests for information and determines the appropriateness of release.

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with 2-3 years of job-related experience.
• Bachelor’s degree preferred.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Sophisticated knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mentality