VANRATH are excited to be working alongside a leading Organisation with a prestigious reputation in the construction industry for the recruitment of an Executive Assistant.
This is a Monday - Friday Permanent position - there are flexible start and finish time available with this position if required but full-time is preferred.
This role will be based in the company’s Belfast office (Between Ormeau and Castlereagh)
The successful individual will report to the MD, and there will be Office Manager duties too. This individual will work in a fantastic working environment, in a really enjoyable position.

This key role supports the CEO and Finance Director while overseeing a broad range of operational, administrative, some aspects of HR, and Compliance functions. The successful candidate will bring strong experience with Microsoft 365 tools (especially Microsoft Lists and Excel), ISO management systems (9001, 14001, 45001, 27001), and HR processes. You will be confident leading change, driving efficiencies, and contributing to a dynamic work environment.

• Providing administrative, secretarial and general support to the CEO and Finance Director
• Oversee smooth running of office operations
• Managing diaries and scheduling meetings and appointments, taking minutes as needed
• Manage company fleet vehicle documentation
• Support aspects of HR administration
• Maintain ISO management systems (ISO 9001, 14001, 45001, 27001), ensuring readiness for audits and continual compliance.
• Champion quality and process improvements across departments.
• Expert use of Microsoft 365 tools, especially Microsoft Lists, Forms, SharePoint, and Teams to improve efficiency and automate workflows.
• Manage multiple internal databases, ensuring data integrity and security in line with ISO and information governance standards.
• Attend leadership and management meetings; take clear, concise minutes and track follow-up actions to completion
• Responsible for logging, tracking, and managing all equipment issued to inspectors, ensuring items are maintained in good condition, regularly calibrated, and compliant with relevant standards. Maintain accurate records of usage, servicing, and calibration schedules.