JOB DESCRIPTION

Job Title: Secretary - Submarines
Working Pattern: Full-Time, On-Site

WORKING LOCATION: DERBY, RAYNESWAY

We are currently looking for a new Secretary to join our Submarines Business in Derby. You will be responsible to provide comprehensive administrative and organisational support to a Manager/Executive or Team, ensuring the smooth functioning of daily operations. This role involves managing schedules, coordinating communications, handling sensitive information, and supporting the execution of various office tasks.

WHAT YOU WILL BE DOING

Include an introductory statement along the lines of: With this attractive opportunity you will get a chance to: (please use a maximum of 4 bullets)

• Manage and maintain executive calendars, scheduling meetings, appointments
• Coordinate logistics for meetings, including setting up rooms, arranging for any needed technology, and preparing and distributing meeting materials.
• Handle incoming calls, emails, and inquiries, and direct them to the appropriate parties as needed.
• Coordinate travel arrangements, dealing with any changes which may be required at short notice.
• Undertake general office management activities. This may include management of small Op cost budget for the procurement of Meeting/ stationary supplier or expenses management.
• Understanding of the departments key stakeholder / customers and liaise effectively to support the departments objectives and work.
• Producing documentation, this may including taking minutes, creating presentations and preparing summary reports. Ensure accurate record-keeping of confidential information and following the company’s data protection policies
• Creation of internal business communications and management of relevant circulation lists.
• Provide secretarial cover for colleagues, as part of the secretarial buddy system.
• Apply a working knowledge of the relevant Company polices and procedures. (including but not limited to travel, HR, expenses, security & HS&E policies)

Include an introductory statement along the lines of: To be successful in this role you will need to: (please use a maximum of 5 bullets)

• Ability to operate calmly under pressure to meet deadlines.
• Strong time-management skills and the ability to meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and multitasking abilities, with strong attention to detail.
• Strong verbal and written communication skills. The ability Ability to handle sensitive and confidential information with integrity and discretion