Title: Executive Assistant
Department: Office of the President
Reports to: President and Founder
Classification: Salary Band 4 – $60,000.00 - $75,000.00
Location: Windsor, Ontario – Onsite
Job Type: Full-Time Permanent
Hours: 40

JOB SUMMARY:

Build a Dream is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the President in administrative and strategic initiatives. As the right-hand to the President, you will play a critical role in managing day-to-day operations, prioritizing tasks, coordinating communications, and ensuring executive efficiency. You’ll also be involved in key planning and stakeholder engagement efforts, while handling confidential information with professionalism and discretion. This is a unique opportunity to contribute to an organization making meaningful change and to grow within a dynamic, mission-driven team.

EDUCATION:

• Completion of a college diploma or undergraduate degree in Business Administration, Office Administration, or a related field.

EXPERIENCE:

• Minimum 5+ years of experience in executive-level administrative support.
• Experience in the non-profit sector or mission-driven organization is an asset.
• Event planning and travel coordination experience preferred.
• Familiarity with financial processes and/or accounting software is an asset.

SKILLS & COMPETENCIES:

• Excellent organizational, time management, and multitasking skills.
• Exceptional communication skills (both written and verbal).
• Discretion, professionalism, and a high level of confidentiality.
• Strong initiative and ability to anticipate needs in a fast-paced environment.
• Detail-oriented and capable of handling multiple priorities independently.
• Proficiency with Microsoft Office Suite, Adobe tools, and cloud-based platforms.
• Ability to build relationships and work collaboratively across departments and levels.
• Familiarity with CRM systems and social media content collection is a plus.

APPLICATION PROCESS:

Interested candidates will use the apply link to apply through our online application portal. Please submit your resume by July 30th, 2025
The duties and responsibilities listed in this job description are not exhaustive and may be subject to change based on the needs of the department and company. Build a Dream is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Should you require accommodations during the requirements process, please contact info@webuildadream.com, and we will work with you to meet your needs.
Job Types: Full-time, Permanent
Pay: $60,000.00-$75,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In perso

OTHER DUTIES

• Run local errands and handle occasional personal requests related to organizational needs.
• Support project coordination and administrative initiatives as assigned.
• Other duties as assigned.