Job Summary

Our client is hiring Senior Procurement Executive to provide administrative and operational support across Supply Chain Management activities to ensure efficient procurement and logistics operations. Responsibilities include processing purchase orders, maintaining procurement documentation, managing SAP data entry, coordinating with suppliers and internal stakeholders, tracking requisitions and deliveries, supporting sourcing and bid processes (RFPs/RFQs), ensuring compliance with purchasing policies, monitoring contractor performance, and contributing to QHSE standards and KPI implementation.

Key Responsibilities

1. Administrative Support

a. Maintain and update SCM documentation, including purchase orders, contracts, delivery notes, and internal records.

b. Assist in organizing and coordinating meetings, vendor visits, and internal review sessions.

c. Support the preparation of reports, presentations, and related documentation for SCM evaluations and audits.

2. Procurement and Vendor Coordination

a. Prepare and process purchase orders in accordance with internal policies and procedures.

b. Obtain and follow up on vendor quotations, delivery schedules, and order confirmations.

c. Support vendor onboarding, evaluations, and sourcing activities by identifying suppliers through catalogues, online research, and direct engagement to gather product information.

d. Maintain and update supplier databases and compliance records.

e. Assist in preparing bid invitations, RFPs/RFQs, and evaluating supplier proposals based on cost, quality, and delivery to support Award Recommendations.

3. Logistics and Inventory Support

a. Coordinate with logistics teams, suppliers, and warehouse teams to ensure timely delivery, receiving, dispatch, and accurate documentation of goods and materials.

4. Data Management and Compliance

a. Maintain accurate purchasing data and Purchase Order records in SAP ERP systems.

b. Ensure SCM activities comply with internal policies, external regulations, and QHSE standards, while supporting preventive actions.

c. Support audits by maintaining and providing accurate records and reports.

5. Cross-functional Coordination

a. Collaborate with HQ procurement, finance, operations, and warehouse teams to ensure efficient SCM processes.

b. Assist in following up on purchase requisitions, approvals, invoice processing, and payment status when required.

c. Track and manage requisitions and purchase orders through completion to ensure timely fulfilment.

6. Other Responsibilities

a. Perform additional administrative duties and special assignments as required.

• b. Support process improvements and system enhancements across the SCM function.