Job ID: 33400
Location: Singapore, SG
Area of interest: Corporate Strategy
Job type: Regular Employee
Work style: Office Working
Opening date: 2 Jul 2025

JOB SUMMARY

The Executive Assistant will be responsible for efficiently and effectively completing all administration management and providing full EA services to the Global Head of SCM including adhoc support where required. This will include delivering a consistently high level of support and service to benefit key stakeholders, both externally and internally.

ABOUT STANDARD CHARTERED

We’re an international bank, nimble enough to act, big enough for impact. For more than 170 years, we’ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you’re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can’t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you’ll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

GENERAL ADMINISTRATIVE DUTIES:

• To provide administrative and diary support to the Global Head of SCM; including diary management, prioritisation of simultaneous meeting requests, availability, travel and expenses
• Point of liaison to manage internal and external stakeholder calls and appointments and relevant committee meetings associated with the Global Head of SCM being supported

• Close coordination with other PAs and BPMs across the Bank to ensure appropriate cascade of updates and information • Administer all relevant system transactions on behalf of the the Global Head of SCMs delegated authority (including travel & expense, employee portal, e-Procurement, IT requests/approvals)

• Collation of all relevant papers/documents in advance of meetings to be circulated appropriately when required
• Ensure effective communication, discretion and confidentiality is maintained at all times especially where delegated authority to sensitive information has been granted
• General on-site and in-person administrative duties as required; arranging building passes/floor access, desk and locker allocation, business cards, booking meetings, arranging meeting rooms with refreshments, handling mail, photocopying, scanning and re-assignment of document production where large volumes are required
• Supporting the preparation of sensitive and confidential material and information; including presentations, spreadsheets, papers and other business-related documentation as required by the team
• Effective stakeholder management where meetings need to be delayed / postponed
• Organisation of logistics for meetings such as team offsites, away days and client events
• Proactively monitor, manage and communicate annual leave requests for teams where applicable
• Effective management, prioritisation and routing of verbal and written enquiries, multitasking under pressure whilst remaining calm and professional at all times, and maintaining appropriate, clear, accurate and timely communication with all staff and stakeholders
• Other general and reasonable administrative duties as requested by the Global Head of SCM being supported including basic budget management, delegated written communication, creation of shared folders, maintenance of mailing distribution lists and communication channels, collation of materials, tracking etc.

ROLE SPECIFIC TECHNICAL COMPETENCIES

• Experience in a similar executive/personal support role, dealing with global time-zones, and multiple internal and external stakeholders
• Strong experience working in financial services
• Experienced in handling sensitive and highly confidential issues and information
• Able to exercise good judgment in handling various issues on priority basis, communicating to Managing Directors and other senior executives, meeting tight deadlines
• Strong experience with MS PowerPoint, Word, & Excel as well as competence on other IT systems