An exciting opportunity has arisen for an Office Assistant to join our Perth administration team on a 6-month fixed term contract.

ABOUT US

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 10 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

WHO WE ARE LOOKING FOR

The ideal candidate will have at least 1 years’ administration experience in a professional services or corporate environment providing excellent communication and time management skills, with a client service focus. This is an exceptionally busy role, and the successful candidate will have experience in prioritisation of key tasks and deliverables. You will have a proven history of meeting deadlines and the ability to display initiative.

THE ROLE

An exciting opportunity has arisen for an Office Assistant to work in our Perth Administration team on a 6-month fixed-term contract. To be successful, you will display a willingness to learn and have experience, ideally within a corporate environment i.e. legal or accounting practice. The Office Assistant role will provide excellent exposure and experience regarding the operational and management aspects of a law firm. This role is full time, working 5 days per week on a permanent contract.

RESPONSIBILITIES WILL INCLUDE THE FOLLOWING:

• Assist with management of office facilities and services including catering, safe custody, reception coverage, including assisting with boardroom and event organisation;
• maintain some of the operational costs of the Perth office (e.g. stationary, catering) as determined by management;
• provide training for administration team starters, as well as providing on-going support and assistance to teams;
• attend to building requests e.g. lights out, air conditioning issues and other facility matters;
• work closely with the Office Manager with event co-ordination and planning;
• ensure the smooth coordination and management of security access and building passes to the offices in on and off-peak times;
• data entry, including reconciling courier invoices, special mail requests and archiving;
• ordering and restocking stationery areas and printers;
• effectively managing incoming and outgoing mail (internal and external); and
• assistance with general day-to-day tasks as required.