Job Description

Roles & Responsibilities

Position Summary

The Stores In-Charge is responsible for the overall management of site stores and warehouse operations for EHV substation EPC projects. The role ensures the safe receipt, storage, preservation, issue, and inventory control of project materials, equipment, tools, and consumables in compliance with company procedures, project specifications, HSE requirements, and client standards.

Key Responsibilities

Material receipt and inspection

• Receive materials, equipment, tools, and consumables delivered to the project site.
• Verify quantity, quality, specifications, and condition against purchase orders, delivery notes, packing lists, and approved material submittals.
• Coordinate with QA/QC, procurement, and site engineers for material inspection and acceptance.
• Report shortages, damages, discrepancies, and non-conformities to the concerned departments.
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Storage and preservation

• Ensure proper storage of EHV substation materials
• Implement preservation measures for sensitive electrical and electronic equipment in accordance with manufacturer recommendations.
• Maintain clean, organized, and secure storage areas with proper identification, labeling, and segregation of materials.
• Ensure compliance with HSE requirements for handling, stacking, and storing heavy or hazardous materials.
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• Inventory control
• Maintain accurate inventory records for all incoming and outgoing materials.
• Conduct regular physical stock counts and reconcile variances with system records.
• Monitor stock levels and initiate timely replenishment requests for consumables and critical materials.
• Prepare daily, weekly, and monthly inventory and stock movement reports for project management.
• Material issue and tracking
• Issue materials to site construction teams against approved material requisitions.
• Maintain traceability records for critical project materials and equipment.
• Track material consumption and coordinate with planning, procurement, and site execution teams to avoid shortages or excess stock.
• Arrange return, transfer, or disposal of surplus, damaged, or obsolete materials as per company procedures.
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Documentation and coordination

• Maintain all store-related documents, including GRNs, delivery notes, material issue vouchers, stock registers, and inventory reports.
• Coordinate with procurement, logistics, QA/QC, construction, and finance departments for smooth material flow.
• Support project audits by providing required inventory and material documentation.
• Ensure timely submission of reports related to stock status, shortages, excess materials, and preservation records.
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