• Welcome and assist students, parents and visitors, ensuring new families are effectively connected to school communication systems.
• Manage student attendance records, absences and associated parent communications.
• Maintain accurate and up to date student records within TASS software, educational databases and online subscription platforms.
• Provide daily student first aid and administer medication in accordance with school policies and procedures.
• Respond promptly and professionally to incoming telephone calls, emails and general student enquiries.
• Assist with the planning and coordination of school events and co-curricular activities.
• Coordinate, implement and maintain the online parent teacher interview platform and associated communications.
• Assist with the implementation and ongoing maintenance of teacher and student timetables.
• Oversee class borrowing through the Oliver Library Management system.
• Coordinate school photography arrangements, including scheduling and communications with families.
• Provide administrative support to ensure the efficient operation of the School.

About You

We are looking for a warm, approachable and enthusiastic person who enjoys working with students of all ages and takes pride in delivering exceptional service.

To be successful in this role, you will demonstrate:

• Previous experience in administration, ideally within a school environment, with experience using TASS software or similar an advantage.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families and colleagues.
• Strong organisational and time management skills.
• A friendly, professional and compassionate approach.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Confidence using Microsoft Office, Outlook and electronic administration systems.
• The ability to remain calm, flexible and solution focused in a busy environment.

Why Join Caloundra City Private School?

At CCPS, we pride ourselves on creating a welcoming, inclusive and supportive environment where students and staff can thrive.

Our core values of Excellence, Integrity, Learning, Respect and Inclusiveness are at the heart of everything we do.

This is a wonderful opportunity to become part of a close knit school community, work alongside a dedicated team and make a positive difference in the daily lives of our students and families.

Child Safety Commitment

Caloundra City Private School is committed to providing a safe and supportive environment for all children and young people.

The successful applicant will be expected to uphold the School's Student safety policies and procedures and must hold or obtain a valid Working with Children Blue Card before commencement. You will also be required to have current qualifications in First Aide and CPR.

How to Apply

Please submit your resume and cover letter outlining your relevant experience and suitability for the role via SEEK.

Closing date for applications is Friday 13th November. Interviews may commence sooner for suitable applicants.