PART-TIME EXECUTIVE ASSISTANT

We are currently recruiting for an experienced administrator / secretary to support a small team in a not-for-profit organisation based in Dublin 2. This position will suit a self-starter who can manage a busy workload with minimal supervision. You will have at least 5 years’ experience working one on one with senior management. This is an opportunity to collaborate with senior management and support the leading out of structures within the organisation.
This is a 3 day per week, job share position, based fully onsite you will work in Dublin 2, 9am to 5pm.
Location: Dublin 2 – Onsite
Salary: €35,000 (pro – rata)

EXPERIENCE REQUIRED:

• Previous experience as a senior administration or PA, minimum 5 years required
• Attention to detail and high level of accuracy.
• Good organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Able to demonstrate initiative and work proactively as a self-starter

THIS ROLE IS A BUSY SECRETARIAL AND ADMINISTRATION ROLE WHICH WILL INCLUDE A WIDE RANGE OF DUTIES:

• Oversee the day-to-day administrative operations of the organisation
• Provide general correspondence support and manage internal and external communications.
• Organise and prepare for Executive Committee and General Council meetings, including producing and circulating notices of meetings, agendas and minutes.
• Organise and prepare for meetings, including booking venues, arranging refreshments as necessary, publicising meetings, contacting speakers and sponsors.
• Support Managing Editor and Editor in Chief in their roles.
• Proof reading as required and editing documents and ensure smooth transition from submission to publication.
• Organise and attend annual Editorial Team meetings
• Manage and update postal lists for journal hard copy distribution.
• Assist in resolving queries involving authors, reviewers, and editors.