Philip Lee is a leading commercial law firm recognised as “Top Tier” across a range of sectors. We value talented professionals who would like to develop their talents in a rapidly growing firm.
We are seeking an ambitious Company Secretary as part of the firms expansion within the Corporate/Commercial Department.

Key Responsibilities

• Preparation and filing of statutory and company secretarial / corporate compliance related documents, including annual returns, resolutions, and minutes of meetings.
• Managing and assisting with a large volume of client companies, ensuring that their annual compliance and statutory filing obligations are attended to.
• Advising on, and dealing with, queries relating to all matters of company law, including the Companies Act 2014 and Companies Act 2006 (UK) from internal colleagues and external clients.
• Keeping up to date on all company secretarial related legal developments and advising colleagues and clients on same in a timely manner.
• Assisting the Head of Co Sec in growing and developing the company secretarial unit, demonstrating high levels of client service and specialised company secretarial knowledge.
• Managing company incorporations, dissolutions, board changes, shareholder changes, share capital restructurings, and re-registrations.
• Working with colleagues from all departments of the firm, assisting on a diverse range of transactions, utilising expertise in all aspects of company secretarial law and practice / corporate governance.
• Register of Beneficial Ownership filing and upkeep.
• Maintenance and upkeep of Statutory Registers and managing client files generally.
• Assistance with certifying and arranging for documents to be notarised and apostilled.
• Keeping clients updated on their upcoming annual return and RBO filing deadlines.
• Drafting board minutes / general meeting minutes and related documentation.
• Occasional attendance at board meetings.
• Liaising with auditors, accountants and / or financial services providers in relation to the filing of the annual returns and financial statements; and/or with routine queries or requests for information and documentation as they arise.

At Philip Lee LLP, we pride ourselves on our inclusive and welcoming culture. We offer a collaborative work environment and meaningful opportunities to get involved in firm-wide initiatives. Our people are at the heart of everything we do.

Candidate Profile

• Experience in a company secretarial related role is preferred.
• Very high level of attention to detail, analytical and organisation skills.
• Experience and ability to deal with a large volume of clients and work, and the ability to switch priorities depending on client needs / deadlines.
• Ability to manage and prioritise workload to comply with filing deadlines.
• Ambition and drive to work within and contribute to a growing unit.
• Excellent interpersonal skills with the ability to build strong relationships across different departments / external stakeholders and communicate in a professional manner at all levels within the firm.
• Chartered Governance Institute qualified or part qualified is desirable but not essential.

If you are interested in finding out more about us we would like to receive your application. Please send CV with a short cover note in confidence to HR Director, Nicola McKenna – NMcKenna@philiplee.ie

• Preparation and filing of statutory and company secretarial / corporate compliance related documents, including annual returns, resolutions, and minutes of meetings.
• Managing and assisting with a large volume of client companies, ensuring that their annual compliance and statutory filing obligations are attended to.
• Advising on, and dealing with, queries relating to all matters of company law, including the Companies Act 2014 and Companies Act 2006 (UK) from internal colleagues and external clients.
• Keeping up to date on all company secretarial related legal developments and advising colleagues and clients on same in a timely manner.
• Assisting the Head of Co Sec in growing and developing the company secretarial unit, demonstrating high levels of client service and specialised company secretarial knowledge.
• Managing company incorporations, dissolutions, board changes, shareholder changes, share capital restructurings, and re-registrations.
• Working with colleagues from all departments of the firm, assisting on a diverse range of transactions, utilising expertise in all aspects of company secretarial law and practice / corporate governance.
• Register of Beneficial Ownership filing and upkeep.
• Maintenance and upkeep of Statutory Registers and managing client files generally.
• Assistance with certifying and arranging for documents to be notarised and apostilled.
• Keeping clients updated on their upcoming annual return and RBO filing deadlines.
• Drafting board minutes / general meeting minutes and related documentation.
• Occasional attendance at board meetings.
• Liaising with auditors, accountants and / or financial services providers in relation to the filing of the annual returns and financial statements; and/or with routine queries or requests for information and documentation as they arise