Job Description
Discover Your Future with Embry-Riddle Aeronautical University!
Embry-Riddle: A Global Leader in Aviation and Aerospace
With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we’ve been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Perks Await You at Embry-Riddle!

• Generous Time Off: Enjoy 15 days of personal leave in your first year, plus 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
• Health Benefits: Access comprehensive medical, dental, and vision coverage, wellness programs, and fitness memberships. Flexible spending and health savings accounts help you manage healthcare costs.
• Tuition Coverage: Get 100% tuition coverage for one undergraduate and one graduate degree. Your spouse and dependent children up to age 26 are eligible for 100% coverage for undergraduate tuition and 80% for graduate tuition.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan annually, plus a 4% matching contribution, with no vesting period.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry‑Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry‑Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our
website.
Opportunity:
Join the Aviation and Aerospace vanguard!
Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.
Embry-Riddle Aeronautical University’s Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position’s primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures. Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

Examples of Key Responsibilities and Opportunities for the Accounts Payable Specialist:

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

Qualifications

• Education and experience: Associate’s degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.
• At least one year of experience in a role dealing with accounting, banking, or financial tasks; prior accounts payable experience preferred.
• Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
• Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller’s Office.
• Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient deliver.

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office