University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Posted Job Title
Interim Community Outreach & Engagement Coordinator
Job Profile Title
Temporary Employee - Non-Exempt
Job Description Summary
WXPN is seeking a part-time, temporary Interim Community Outreach & Engagement Coordinator to support essential volunteer coordination, student staffing, and event presence during a staff transition. This role reports to the Marketing Manager and helps ensure continuity for WXPN’s outreach and engagement efforts at station events and in the community.
Job Description
The Interim Community Outreach & Engagement Coordinator plays a key role in maintaining WXPN’s volunteer and student staffing needs across public-facing initiatives, including the XPoNential Music Festival, the Musicians On Call 5K, and ongoing outreach efforts. This role works across departments to provide consistent event support and uphold WXPN’s visibility in the community.

Core responsibilities include:

• Volunteer & Event Coordination (70%)
• Recruit and schedule volunteers for WXPN events, including Free At Noon, XPN Welcomes events, the XPoNential Music Festival, the Musicians On Call 5K, and other community outreach activities
• Communicate with staff, venues, and partners to confirm volunteer needs
• Maintain volunteer tracking via Salesforce and Monday.com (e.g., shifts, contact info, hours)
• Conduct volunteer outreach via email using Salesforce and Outlook
• Onboard and train new volunteers as needed
• Maintain marketing materials and supplies for use at events
• Student Engagement (20%)
• Support WXPN’s student internship and work-study programs through scheduling, onboarding, and coordination with internal stakeholders and university partners
• Track student participation and assist with documentation
• Community Outreach & Administrative Support (10%)
• Serve as a point of contact for local community groups and students interested in WXPN involvement
• Assist with background checks and documentation for volunteers and student staff
• Participate in relevant team meetings

Qualifications:
Bachelor’s degree or equivalent experience required and 2 to 3 years work experience with Volunteer recruitment/management, Marketing or related fields. The Community Outreach & Engagement Coordinator must be outgoing with strong interpersonal communication skills. S/he must be well organized, detail-oriented, with strong leadership skills. Must be able to work independently and have the ability to work with a wide variety of personalities. Basic computer skills (MS Word, MS Excel, Google Drive) and working knowledge of databases a must. Some weekend and evening work required. Knowledge of and interest in WXPN programming a plus. Must have valid driver’s license. Background check required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
President’s Center
Pay Range
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

• Volunteer & Event Coordination (70%)
• Recruit and schedule volunteers for WXPN events, including Free At Noon, XPN Welcomes events, the XPoNential Music Festival, the Musicians On Call 5K, and other community outreach activities
• Communicate with staff, venues, and partners to confirm volunteer needs
• Maintain volunteer tracking via Salesforce and Monday.com (e.g., shifts, contact info, hours)
• Conduct volunteer outreach via email using Salesforce and Outlook
• Onboard and train new volunteers as needed
• Maintain marketing materials and supplies for use at events
• Student Engagement (20%)
• Support WXPN’s student internship and work-study programs through scheduling, onboarding, and coordination with internal stakeholders and university partners
• Track student participation and assist with documentation
• Community Outreach & Administrative Support (10%)
• Serve as a point of contact for local community groups and students interested in WXPN involvement
• Assist with background checks and documentation for volunteers and student staff
• Participate in relevant team meeting