GENERAL DESCRIPTION

The Payroll Manager is responsible for overseeing and managing all aspects of payroll operations within a corporate environment. This role involves ensuring accurate and timely processing of employee compensation, compliance with relevant laws and regulations, and effective communication with both internal and external stakeholders. The Payroll Manager is a key figure in maintaining the financial stability and integrity of the organization. This role reports to the Director of Payroll.
Salary range ($85,000-$120,000+). Based on experience.

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• Bachelor’s degree in Accounting, Business, or related field.
• Minimum of five (5) years payroll processing experience.
• CPP Certification preferred.
• Must have experience with multi-state payrolls
• Must have experience with multiple unions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Payroll Processing:
• Oversee the start-to-end payroll process, including data entry, validation, and distribution of paychecks.
• Ensure accurate calculations of employee wages, bonuses, deductions, and benefits.
• Manage any special payroll situations such as commissions, overtime, or tax adjustments.
• Compliance and Reporting:
• Stay up to date with federal, state, and local payroll tax regulations, and ensure compliance.
• Prepare and submit payroll tax returns, including W-2s and 1099s, in a timely manner.
• Generate and analyze various payroll reports for management and government agencies as required.
• Maintain accurate and confidential payroll records, including employee information, earnings, and deductions.
• Develop and implement efficient record-keeping systems to ensure data accuracy and accessibility.
• Supervise and mentor payroll staff, delegate tasks, and ensure their professional growth.
• Conduct regular performance evaluations and provide guidance and training as needed.
• Manage relationships with payroll service providers, software vendors, and other external partners to ensure service quality and cost-effectiveness.
• Conduct periodic audits and reconciliations of payroll accounts to identify and resolve discrepancies.
• Collaborate with the finance and accounting departments to ensure accuracy in financial reporting.
• Serve as a point of contact for employee inquiries related to payroll, taxes, and deductions.
• Communicate changes in payroll policies, procedures, and deadlines to employees.
• Processes weekly payroll, direct deposits, and submits benefits files to vendors.
• Responsible for timely tax payments, and tax reporting through W-2’s.
• Certified payroll, and prevailing wage reporting.
• Employment verifications.
• Compile reports as needed.
• Complete testing for software upgrades.
• Complete special projects as requested, and perform other duties as assigned.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.