JOB SUMMARY:

Projects a favorable image of International Wholesale Tile’s (IWT’s) initiatives. Promotes and supports company objectives to reflect a positive recognition of the company’s directives.
Maintains a favorable working relationship with all other company employees to foster a cooperative and unified environment conducive to maximizing employee morale, productivity, efficiency, and effectiveness. The HR/Payroll/Benefits Administrative Assistant is responsible for completing a variety of tasks to support the daily operations of the department.

REQUIRED SKILLS/ABILITIES:

• Ability to interact and appropriately respond to different types of people with a high level of professionalism.
• Excellent verbal and written communication skills that are easily identifiable.
• Above average organizational skills and high level of attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical skills, including problem analysis and problem solving.
• Ability to function well in a high-paced and, at times, a stressful environment.
• Ability to adapt and take the initiative.
• Ability to communicate and demonstrate professional conduct with people at all levels of the organization and external contacts.
• Excellent listening skills.
• Highly proficient in Microsoft programs including Outlook, Word and Excel.
• Familiarity with database systems and common HR applications would be ideal.
• Keep management promptly and fully informed of all problems or unusual matters of significance.
• A positive attitude is required.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent. Prior experience in the Human Resources, Benefits, and/or Payroll profession would be preferred.

JOB DUTIES OUTLINE:

• Manage and record Time & Attendance.
• Perform all other administrative duties and responsibilities as directed by the supervisor.
• Onsite work environment only.

SPECIFIC JOB DUTIES:

• Become main source for timecard review at least twice a day and run eTOR report for next day
• Enroll employees in biometric time clock
• Meet with new hires on 1st day as part of on-boarding process for time clock expectations
• Issue corrective actions for Time & Attendance violations
• Maintain a log for required insurance policies for Independent Contractors and Sales Territory Managers to track who is out of compliance
• Gather certain reports to assist in preparation for various outside audits
• Assemble New Hire packets
• Ensure smooth communication with employees and timely resolution to their queries
• Update the master phone directory
• Post monthly new hires on HRIS system
• Send Events Coordinator monthly birthday and work anniversary reports.
• Upload new hire photos into HRIS system
• Scan and upload various employee documents to Paycor
• Assist with Personnel file maintenance and filing
• Complete various administrative duties
• Tracking incidents on an excel spreadsheet
• Train as back-up for Benefits administration tracking enrollments and eligibility