JOB DESCRIPTION:

The Executive Support Partner is a proactive and efficient thought partner to one of our global leaders, President, MGS & Digital Technologies, managing complex scheduling, overseeing high-profile external interactions, optimizing processes and driving efficiency. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization, interacting with top executives and assistants globally, internally and externally. The Executive Support Partner will be expected to exercise discretion and independent judgment within an aligned framework.

• Heavy and complex calendar management with independent decision making based on priorities, which requires forward-thinking & strategizing.
• Act as a strategic partner, proactively solving business challenges and optimizing Executive’s productivity
• Manage high-level external meetings, speaking engagements, and conferences, ensuring the Executive is fully prepared with briefs and insights.
• Plan and organize extensive international and domestic travel arrangements.
• Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive. Expert knowledge and advice for visa process.
• Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints
• Play a crucial role in managing cross-functional and cross-segment meetings and events by acting as a point of contact, planner, organizer, and enabler across functions and business units. Working closely with senior leadership and ensuring requirements are met.
• Clearly and effectively communicate, adapting communication styles for different audiences, including internal stakeholders and external partners
• Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
• Work independently with minimal supervision, continuously seeking opportunities to enhance processes and schedules.
• Serves as the central point of contact, ensuring effective communication and coordination amongst global functions, segments, and teams. Directly respond, reschedule, prioritize requests based on executive’s preferences.
• Anticipate executive needs and business challenges before they arise—prioritizing, filtering, and resolving issues with minimal escalation required.
• Proactively suggests process improvements, provides solutions, leads projects and owns outcomes
• Process expense reports, purchase orders, wire transfers etc.
• Perform other tasks and duties as assigned.