Full job descriptionOffice Manager | BeQualified (Astar Training Institute Pty Ltd) | Parramatta, NSW | Full-time, Permanent

Salary: $80,000 – $85,000 per year plus superannuation

About us

BeQualified is a Sydney-based vocational education and training provider delivering nationally recognised courses to students across NSW. We are growing quickly and need an experienced Office Manager to lead our administration and keep the college running smoothly.

The role

You will be responsible for the day-to-day running of our Parramatta office, including the administrative systems, records and people that support our trainers and students. You will work closely with the Director/CEO and the training team.

Key responsibilities

• Lead and run daily office operations, setting service standards and priorities for administration and student services
• Supervise and coordinate administrative staff: allocating tasks, rostering, monitoring performance and providing training and support
• Oversee student records, enrolment processing, and documentation, ensuring accuracy and confidentiality
• Maintain the office accounts and records, including invoicing, reconciliation support, budget tracking, and liaising with our accountant and payroll provider
• Manage office premises, equipment, supplies and vendor relationships
• Support recruitment, onboarding, performance reviews and staff training
• Coordinate with trainers and assessors to resolve operational issues and keep classes and assessments on schedule
• Ensure the office meets WHS requirements and relevant government regulations, policies and procedures, including VET sector compliance requirements
• Identify and improve administrative processes, and prepare regular reports for management

About you

• Bachelor in Business, Management or a related field, or at least 3 years’ experience in an office management or senior administration role
• Proven experience supervising staff and managing administrative systems
• Working knowledge of bookkeeping and payroll processes (Xero preferred)
• Strong skills in Microsoft Office and student or records management software (RTO Manager and Moodle)
• Excellent written and verbal communication, organisation and problem-solving skills
• Experience in an education, training or VET environment is highly regarded

To apply

Send your resume and a short cover letter to hr@bequalified.edu.au (or apply through this listing).

Pay: $80,000.00 – $85,000.00 per year

Ability to commute/relocate:

• Parramatta NSW 2150: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor Degree (Required)

Experience:

• similar industry (education): 2 years (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person