Administrative Support Officer Jobs in Canada

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Administrative Assistant at Bayshore Health Care
Ottawa, ON, Canada - Full Time
Skills Needed
new hires, fire safety, wellbeing, microsoft outlook, office procedures, powerpoint, written expression, windows, training, reading comprehension, microsoft word, interpersonal skills, english, case, internet explorer, excel
Specialization
Medical office administration certificate/diploma or equivalent program essential
Qualification
Trade Certificate
Experience Required
N/A
Administrative Assistant at Blue Bird Travel Inc
Burnaby, BC V3N 4R7, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Impact Health Physiotherapy And Sports Injury Clinic
Medicine Hat, AB T1B 4E7, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Nita Sihota Personal Real Estate Corporation
Qualicum Beach, BC V9K 1L8, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Country Hills Storage On 84 Street
Calgary, AB T2E 7L8, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Crown Property Management Inc
Toronto, ON M5G 1S5, Canada - Full Time
Skills Needed
property management, powerpoint, real estate, secondary education, excel, microsoft office, outlook
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at Western University
London, ON, Canada - Full Time
Skills Needed
processing, service orientation, data tracking, mail merge, discretion, client services, excel, diplomacy, outlook, software, professional manner, microsoft office, graphs, management skills, confidentiality, powerpoint, invitations, zotero, communication skills
Specialization
Diploma or certificate in office administration or business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Prairie Parking Systems Ltd
Winnipeg, MB R2J 0G2, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Ars Global Emergency Management
Waterloo, ON N2V 1A1, Canada - Full Time
Skills Needed
management skills, record keeping, office administration, powerpoint, french, excel, customer service skills
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Administrative Assistant at Unionville College Montessori Elementary Secondary School
WS, ON, Canada - Full Time
Skills Needed
outlook, drive, google suite, excel, ged, children, docs, sheets, office procedures, scheduling
Specialization
An administrative assistant role (essential
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Ars Head Office
Toronto, ON, Canada - Full Time
Skills Needed
french, secondary education, bilingualism
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at Cahill CP A
North Vancouver, BC V7M 2E7, Canada - Full Time
Skills Needed
communication skills
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Avail CP A
Invermere, BC, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Long View Systems
Calgary, AB T2P 0C1, Canada - Full Time
Skills Needed
good communication skills
Specialization
Business administration or equivalent considered an asset
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Tim Hortons
Grande Prairie, AB T8V 6Y5, Canada - Full Time
Skills Needed
french
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Xpress Hvac Services Inc
Brampton, ON L6S 4B6, Canada - Full Time
Skills Needed
technology
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Pantheon Inc
Cold Lake, AB, Canada - Full Time
Skills Needed
excel, email systems, communication skills, powerpoint
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Cave Athletics
Delta, BC V4C 6R6, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Associate at August Group
Toronto, ON M5H 4A6, Canada - Full Time
Skills Needed
outlook, reporting systems, interpersonal skills, harmony, excel, client services, compliance procedures, account administration
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Interfor Corporation
Bathurst, NB, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Bayshore HealthCare
Ottawa, ON, Canada -
Full Time


Start Date

Immediate

Expiry Date

28 May, 25

Salary

0.0

Posted On

28 Feb, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

New Hires, Fire Safety, Wellbeing, Microsoft Outlook, Office Procedures, Powerpoint, Written Expression, Windows, Training, Reading Comprehension, Microsoft Word, Interpersonal Skills, English, Case, Internet Explorer, Excel

Industry

Hospital/Health Care

Description

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.
Person-and family-centered care (PFCC) is an approach to care that recognizes the importance of family in a patient’s life and the importance of their active involvement in planning and making decisions on health care, services and treatment, and health system reform. This approach to care provides respectful, compassionate, culturally safe, and responsive care that meets the needs, values, beliefs, and preferences of the patient, their family, and others identified as significant to their life from diverse backgrounds and settings.
Reporting to the TCU Manager, the Administrative Clerk will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information in accordance with the organizational philosophy, policies and standards. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing visitors, patients and health professionals, maintaining patient records and charts, transcribing and processing physician orders as well as scheduling patient tests and/or treatments. You will also be responsible for performing a range of administrative activities in support of the Transitional Care Unit

Duties and Responsibilities

  • Assembles, breaks down and manages patient charts and records.
  • Transcribes all doctors and nurses orders. Enters them into system and dates, stamps and signs them when completed.
  • Seeks clarification of all illegible and illegal orders. Processes all “stat” and “now” orders before any others.
  • Welcomes and greets all visitors to unit, while maintaining a log detailing visitor access.
  • Answers telephone and transfers calls to patients, nurses and doctors.
  • Documents all patient notes as directed by ordering physician and nurse.
  • Arranges for patient and chart transport.
  • Prioritizes workload and responsibilities.
  • Places all lab and test results in the proper patient medical records.
  • Regularly tests all equipment to ensure proper operation and informs staff when equipment malfunctions and puts in request for repairs.
  • Orders and maintains necessary equipment for procedures.
  • Coordinates with nurses to ensure proper bed placement of patients.
  • Manages transfer of patients. Completes and coordinates all appropriate paperwork to ensure it follows patients to next bed assignment or to medical records department.
  • Checks inventory and orders products as needed to maintain unit supplies and inventory.
  • Maintains knowledge of codes and emergency procedures
  • Maintains patient confidence while protecting private information in compliance with HIPAA.
  • Regularly participates in trainings and education activities to improve knowledge and skills.
  • Knowledge of infection prevention and control practices.
  • Adhere to Bayshore Policies and Procedures
  • Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
  • Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  • Responsible for completing Accident Reports for all direct reports who injure themselves on the job, within 24 hours of the incident.
  • Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  • Complete other tasks as requested.

Job Qualification

EDUCATION

Medical Office Administration Certificate/Diploma or Equivalent Program essential
Office administration experience in a similar environment or equivalent

Experience

  • Minimum of OSSD with training in business, office procedures or related experience;
  • Minimum typing speed of 50wpm;
  • Demonstrates initiative and organizational skills;
  • Demonstrates strong communication and interpersonal skill;
  • Demonstrated ability to interact with the interdisciplinary team in a collaborative manner;
  • Demonstrated ability to interact in a professional and caring manner with diverse client population;
  • Demonstrated ability to work with computer software applications relevant to support clerical needs of the Programs, including, but not limited to Microsoft Outlook, Microsoft Word, Excel, PowerPoint, Procura, and Internet Explorer;
  • Demonstrated ability to operate photocopiers, fax machines, and Cisco/Jabber phone system;
  • Demonstrated ability to prioritize and meet changing deadlines required;
  • Attend annual WHMIS and Fire Safety demo;
  • English level A- is mandatory in oral expression/comprehension, reading comprehension and written expression. Bilingual (French/English) is considered an asset.

Other Skills and Abilities
Exceptional customer relations ,organizational skills, interpersonal skills and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English.
Internal candidates must have a demonstrated track record of achievement in dealing with clients and employees and have demonstrated above average initiative. Successful internal candidates must complete a three month probationary period specific to the Administrative Clerk position.
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.
“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”
At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.

Responsibilities
  • Assembles, breaks down and manages patient charts and records.
  • Transcribes all doctors and nurses orders. Enters them into system and dates, stamps and signs them when completed.
  • Seeks clarification of all illegible and illegal orders. Processes all “stat” and “now” orders before any others.
  • Welcomes and greets all visitors to unit, while maintaining a log detailing visitor access.
  • Answers telephone and transfers calls to patients, nurses and doctors.
  • Documents all patient notes as directed by ordering physician and nurse.
  • Arranges for patient and chart transport.
  • Prioritizes workload and responsibilities.
  • Places all lab and test results in the proper patient medical records.
  • Regularly tests all equipment to ensure proper operation and informs staff when equipment malfunctions and puts in request for repairs.
  • Orders and maintains necessary equipment for procedures.
  • Coordinates with nurses to ensure proper bed placement of patients.
  • Manages transfer of patients. Completes and coordinates all appropriate paperwork to ensure it follows patients to next bed assignment or to medical records department.
  • Checks inventory and orders products as needed to maintain unit supplies and inventory.
  • Maintains knowledge of codes and emergency procedures
  • Maintains patient confidence while protecting private information in compliance with HIPAA.
  • Regularly participates in trainings and education activities to improve knowledge and skills.
  • Knowledge of infection prevention and control practices.
  • Adhere to Bayshore Policies and Procedures
  • Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
  • Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  • Responsible for completing Accident Reports for all direct reports who injure themselves on the job, within 24 hours of the incident.
  • Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  • Complete other tasks as requested
Administrative Assistant at Bayshore Health Care
Ottawa, ON, Canada - Full Time
Skills Needed
new hires, fire safety, wellbeing, microsoft outlook, office procedures, powerpoint, written expression, windows, training, reading comprehension, microsoft word, interpersonal skills, english, case, internet explorer, excel
Specialization
Medical office administration certificate/diploma or equivalent program essential
Qualification
Trade Certificate
Experience Required
N/A
Administrative Assistant at Blue Bird Travel Inc
Burnaby, BC V3N 4R7, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Impact Health Physiotherapy And Sports Injury Clinic
Medicine Hat, AB T1B 4E7, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Nita Sihota Personal Real Estate Corporation
Qualicum Beach, BC V9K 1L8, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Country Hills Storage On 84 Street
Calgary, AB T2E 7L8, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Crown Property Management Inc
Toronto, ON M5G 1S5, Canada - Full Time
Skills Needed
property management, powerpoint, real estate, secondary education, excel, microsoft office, outlook
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at Western University
London, ON, Canada - Full Time
Skills Needed
processing, service orientation, data tracking, mail merge, discretion, client services, excel, diplomacy, outlook, software, professional manner, microsoft office, graphs, management skills, confidentiality, powerpoint, invitations, zotero, communication skills
Specialization
Diploma or certificate in office administration or business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Prairie Parking Systems Ltd
Winnipeg, MB R2J 0G2, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Ars Global Emergency Management
Waterloo, ON N2V 1A1, Canada - Full Time
Skills Needed
management skills, record keeping, office administration, powerpoint, french, excel, customer service skills
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Administrative Assistant at Unionville College Montessori Elementary Secondary School
WS, ON, Canada - Full Time
Skills Needed
outlook, drive, google suite, excel, ged, children, docs, sheets, office procedures, scheduling
Specialization
An administrative assistant role (essential
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Ars Head Office
Toronto, ON, Canada - Full Time
Skills Needed
french, secondary education, bilingualism
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at Cahill CP A
North Vancouver, BC V7M 2E7, Canada - Full Time
Skills Needed
communication skills
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Avail CP A
Invermere, BC, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Long View Systems
Calgary, AB T2P 0C1, Canada - Full Time
Skills Needed
good communication skills
Specialization
Business administration or equivalent considered an asset
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Tim Hortons
Grande Prairie, AB T8V 6Y5, Canada - Full Time
Skills Needed
french
Specialization
N/A
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Xpress Hvac Services Inc
Brampton, ON L6S 4B6, Canada - Full Time
Skills Needed
technology
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Pantheon Inc
Cold Lake, AB, Canada - Full Time
Skills Needed
excel, email systems, communication skills, powerpoint
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Cave Athletics
Delta, BC V4C 6R6, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Associate at August Group
Toronto, ON M5H 4A6, Canada - Full Time
Skills Needed
outlook, reporting systems, interpersonal skills, harmony, excel, client services, compliance procedures, account administration
Specialization
N/A
Qualification
Graduate
Experience Required
N/A
Administrative Assistant at Interfor Corporation
Bathurst, NB, Canada - Full Time
Skills Needed
good communication skills
Specialization
N/A
Qualification
Graduate
Experience Required
Minimum 2 year(s)
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