Welcome to CPAB – Canada’s Public Company Audit Regulator
The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market participants and contribute to public confidence in the integrity of financial reporting.
We do important work, and we need remarkable people on our team!
Who are we looking for?
The Administrative Assistant will be responsible for supporting two functional areas within the organization, Inspections and Enforcement. The Administrative Assistant is responsible for providing administrative support for both teams including reporting, data management, and project management.
This is a role for someone who is organized and detail oriented, and able to work in the office three to five (3-5) times a week, varying and depending on the nature of activities that are underway in the office.

What will you be doing?

• Provide administrative support to the Inspections and Enforcement teams including handling correspondence and coordinating and scheduling meetings with internal and external stakeholders.
• Assist with the preparation of multiple Inspections reports, including drafting, formatting, reviewing, and coordinating with translations.
• Monitor and track progress of various inspections reports to ensure they are completed on time.
• Posting various Inspection reports to internal and external SharePoint sites.
• Coordinating, scheduling and attending internal meetings, including taking minutes.
• Assist with the preparation of multiple enforcement related reports, including drafting, formatting, reviewing, redacting and coordinating with translations.
• Assist Enforcement draft formal notification letters to firms, regulators and CPA bodies related to the imposition of enforcement actions, compliance monitoring and investigation related matters.
• Assist with data collection and data management, ensuring data is organized, tracked and retained.
• Oversee lifecycle of each Enforcement case by planning, organizing and tracking progress to completion.
• Monitoring Enforcement in-box and relay messages accordingly.
• Other administrative duties that may be assigned on a regular basis.

What do you bring to the Role?

• 1-3 years of working experience in a busy professional office environment.
• Legal secretary or law clerk experience would be an asset.
• One year certificate program from a recognized college.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Understanding of basic design concepts.
• Outstanding communications skills, both verbal and written, with the ability to communicate effectively across all levels of the organization.
• Excellent team player, with a professional and customer service mindset.
• Has an understanding and is comfortable with AI, specifically Microsoft CoPilot.
• Outstanding organization, time, and project management skills.
• Ability to handle multiple demands and effectively manage conflicting priorities and deadlines.
• Strong attention to detail and accuracy.
• Self-motivated and ability to work autonomously.
• Has a continuous improvement mindset and is able to make suggestions for improvements to internal processes and practices.

What’s in it for you?
Certified a Great Place to Work® for the second year in a row, at the Canadian Public Accountability Board, we thrive to be our best, continuously learning and growing. We work together to contribute to the public confidence in the integrity of financial reporting. Our work is based on our core values: teamwork and inclusivity, innovative and courageous, and collectively we strive to reach our potential and achieve success that is mutual.
Sound Right?
If your skills match our requirements and you want to contribute to CPAB, we want to hear from you.
We invest in our people. We encourage team members to develop their careers by bringing together their interests with the continuous improvement of our organization and the profession.

LI-Hybrid

The Canadian Public Accountability Board is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace. We welcome and encourage applications from BIPOC candidates and from people with disabilities; we provide accommodations to applicants with disabilities throughout our hiring process

What will you be doing?

• Provide administrative support to the Inspections and Enforcement teams including handling correspondence and coordinating and scheduling meetings with internal and external stakeholders.
• Assist with the preparation of multiple Inspections reports, including drafting, formatting, reviewing, and coordinating with translations.
• Monitor and track progress of various inspections reports to ensure they are completed on time.
• Posting various Inspection reports to internal and external SharePoint sites.
• Coordinating, scheduling and attending internal meetings, including taking minutes.
• Assist with the preparation of multiple enforcement related reports, including drafting, formatting, reviewing, redacting and coordinating with translations.
• Assist Enforcement draft formal notification letters to firms, regulators and CPA bodies related to the imposition of enforcement actions, compliance monitoring and investigation related matters.
• Assist with data collection and data management, ensuring data is organized, tracked and retained.
• Oversee lifecycle of each Enforcement case by planning, organizing and tracking progress to completion.
• Monitoring Enforcement in-box and relay messages accordingly.
• Other administrative duties that may be assigned on a regular basis

What do you bring to the Role?

• 1-3 years of working experience in a busy professional office environment.
• Legal secretary or law clerk experience would be an asset.
• One year certificate program from a recognized college.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Understanding of basic design concepts.
• Outstanding communications skills, both verbal and written, with the ability to communicate effectively across all levels of the organization.
• Excellent team player, with a professional and customer service mindset.
• Has an understanding and is comfortable with AI, specifically Microsoft CoPilot.
• Outstanding organization, time, and project management skills.
• Ability to handle multiple demands and effectively manage conflicting priorities and deadlines.
• Strong attention to detail and accuracy.
• Self-motivated and ability to work autonomously.
• Has a continuous improvement mindset and is able to make suggestions for improvements to internal processes and practices