OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and have a background in office management or clerical work. This role is essential in supporting daily operations, ensuring efficient workflow, and providing excellent customer service. The Administrative Assistant will be responsible for managing various administrative tasks, assisting with front desk duties, and maintaining a positive environment for both staff and clients.

QUALIFICATIONS

• Previous experience in an administrative role or similar position is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent phone etiquette and customer service skills are essential.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clients.
• Experience as a dental receptionist or medical receptionist is advantageous but not required.
• Strong typing skills with attention to detail for data entry tasks.
• Ability to maintain confidentiality while handling sensitive information.
• Demonstrated time management skills to prioritize tasks effectively. We look forward to welcoming a dedicated Administrative Assistant who is eager to contribute to our team’s success!
  Job Type: Full-time
  Pay: $18.00-$20.00 per hour
  Expected hours: 32 – 40 per week
  Work Location: In perso

• Manage front desk operations, including greeting visitors and answering inquiries.
• Handle multi-line phone systems with professionalism and courtesy.
• Perform data entry tasks accurately and efficiently.
• Maintain organized filing systems for documents and records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and resolving issues promptly.
• Utilize Microsoft Office Suite and Google Workspace for document preparation and communication.
• Proofread documents for accuracy and clarity before distribution.
• Support bookkeeping tasks as needed, including basic financial recordkeeping in QuickBooks.
• Collaborate with team members to ensure smooth office operations and effective communication.