The role involves providing high-quality secretarial and administrative support to the Senior Management and Medical Teams within a department. Key responsibilities include managing office operations, maintaining records, coordinating meetings, and drafting correspondence. The role requires handling incoming communications, managing diaries, and organising events such as consultant meetings. The position also involves finance and resource management, including processing invoices, managing budgets, and coordinating travel arrangements when required. Additionally, the role supports HR functions by coordinating recruitment, tracking staff absences, and maintaining payroll records. Strong communication skills, attention to detail, and the ability to manage multiple tasks are essential. The position requires proactive support for departmental initiatives and maintaining a positive image of the organisation.
Describe as concisely as possible the overall purpose of the job.
Consider inserting a chart to show where the post sits in the organisational structure.
To provide high level secretarial and administrative support to the DEPARTMENT/ SERVICE team.
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert

Please refer the Job description for details