CLA SITE Landscape Architecture, Engineering & Planning is seeking a Part-Time Administrative Assistant (20-28 hours per week, Monday-Friday, flexible).
Located in downtown Saratoga Springs, CLA SITE is a small but busy professional engineering and landscape architecture firm that has served state, municipal, industrial and private land development clients throughout New York for over 28 years. We offer a competitive salary, a relaxed work environment, and an exciting professional setting, balanced by an excellent quality-of-life philosophy.
This part-time, in-office position involves a wide range of critical, ongoing and deadline-oriented tasks. We are looking for someone who is highly motivated, reliable, responsible, extremely organized, detail oriented, and has strong time management, administrative and communication skills. The candidate must have excellent computer (PC) skills and be proficient in Microsoft Word, Excel, and Outlook. Experience with A/R, A/P, and/or CORE (BillQuick) preferred. Previous administrative work in construction, engineering, landscape architecture or related professional field is also a plus. A vehicle and NYS Driver’s license is necessary for occasional local errands during business hours.

REQUIREMENTS/QUALIFICATIONS

• High School Diploma or equivalent, Associates Degree minimum preferred
• 3-5 years’ experience in administrative support
• Must have excellent computer skills with proficiency in Excel, Word, Outlook, and Microsoft Office Suite
• Experience with A/R, A/P, BillQuick/Core or QuickBooks preferred
• Extremely organized, detail oriented and strong time-management skills
  Pay: $28/hour+, commensurate with experience. Interested candidates should email a cover letter and resume to office1@clasite.com.
  Job Types: Full-time, Part-time
  Pay: $28.00 - $30.00 per hour
  Expected hours: 20 – 28 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Saratoga Springs, NY 12866 (Preferred)

Ability to Relocate:

• Saratoga Springs, NY 12866: Relocate before starting work (Required)

Work Location: In perso

• Administrative support to Principal and staff
• Assist with A/R, A/P, Invoicing, Billing and Project Set Up
• Assist the team with proposal and report assembly
• Assist with HR onboarding/offboarding
• Occasional local errands including bank deposits, post office, FedEx/UPS
• Coordinate office equipment repairs when necessary
• Be the liaison between employees and IT support when needed
• Keep company insurance requirements and membership/subscriptions up to date
• Proof documents when needed
• Process incoming and outgoing mail
• Make travel reservations when needed
• Help plan company events
• All day-to-day tasks to help the office run efficiently