The Purchase Officer is responsible for sourcing, negotiating, and procuring goods and services required by the company in a timely and cost-effective manner. The role ensures compliance with internal purchasing policies and maintains accurate records to support operational needs.

KEY ACCOUNTABILITIES:

• Vendor Relations: Managing supplier relationships, negotiating prices, and ensuring timely delivery of goods.
• Budgeting: Assisting with budget planning and monitoring spending to ensure adherence to company financial goals.
• Documentation: Ensuring proper documentation for purchase orders, contracts, and invoices.
• Reporting: Preparing and submitting regular reports on purchases, inventory, and expenses to management. Continuously seek opportunities for personal and professional development.
• Cost Efficiency: Ensuring that all purchases are made within the allocated budget while maintaining quality and operational efficiency.
• Timely Procurement: Ensuring that all required materials, supplies, and parts are procured on time to avoid disruptions in operations.
• Inventory Control: Maintaining accurate inventory records and ensuring proper stock levels for smooth operations.
• Supplier Management: Building strong relationships with suppliers, negotiating favorable terms, and ensuring high levels of service and reliability.
• Continuously seek opportunities for personal and professional development.

QUALIFICATIONS/REQUIREMENTS

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Previous experience in administrative support, procurement, or inventory management, ideally in the rental, logistics, or automotive industry.
• 3 years of relevant administrative or office support experience
• Ability to negotiate prices and terms with suppliers to ensure cost efficiency.
• High level of accuracy in managing purchase orders, invoices, and inventory.
  Please note only shortlisted candidates will be contacted. Thank you for your interest in joining us!
  Job Types: Full-time, Permanent
  Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• Do you have previous experience in administrative support, procurement, or inventory management, ideally in the rental, logistics, or automotive industry?
• Please mention your salary expectation (in AED)
• Please mention your current monthly salary (in AED).
• Do you have experience procuring items for a specific branch?

License/Certification:

• UAE Driver’s License (Preferred)

Expected Start Date: 21/08/202

• Negotiate with vendors and get three quotations to obtain the best discounted rates and qualitative services and products.
• Applying for Dubai Airports, Sharjah Airport, Abu Dhabi Airport and JAFZA passes for all our drivers and rental agents as and when required.
• Receive all requests for stationery, printing and uniform from all departments / locations and provide them in time to ensure smooth running of business.
• Issuing LPOs for BRAC vehicles, fuel, stickers, and vehicles cleaning materials, outsource vehicles and maintenance works.
• Issuing all types of letters related to administration.
• Receive invoices from all suppliers and forward them to the finance department at very month end.
• Support Sales team to achieve their targets in time in terms of ordering vehicles for lease customer.
• Maintain records for all locations tenancy contracts and renew before expiry.
• Apply for wastewater permit every quarterly as per Dubai Municipality.
• Renew all maintenance contracts – Wastewater, Fire protection system, General waste etc.
• Communicate with ENOC and ADNOC for fuel cards applications, activation/reactivation, and cancellations to ensure smooth running of operations.
• Receive complaints from all locations/accommodation for a/c, electricity and plumber works to take appropriate actions.
• Maintain records for all trade licenses and follow up for renewals.
• Applying for Dubai Civil Defense certificates for petrol and diesel tanks.
• Handle accommodation – Sajja and ICAD Abu Dhabi and update record for new staff joining/ cancellations.
• Ensure adherence & compliance to policies, procedures, ISO standards, Health & Safety requirements, ethical code of conduct & values.