DESCRIPTION

Chatham House, the Royal Institute of International Affairs, is one of the world’s leading independent policy institutes with a reputation for tackling the hardest problems of international relations that stretches back more than a century. Based in London with a global outreach, we aim to help build a secure, sustainable, prosperous and just world.
We pursue our mission through convening meetings and speakers, private dialogue, world leading analysis and solutions-based ideas, and look to help the next generation as well in building a better world. Our research programmes and initiatives deliver world-class research and convening on the critical issues in international affairs, including democracy, multilateralism and international law, the environment, global economic trends, peace and security.
Our Director’s Office seeks to recruit an efficient and organized Executive Assistant who will be primarily responsible for the management of the COO and Chair’s diaries and correspondence; and support day-to-day activities including preparing briefing materials for meetings, booking travel and processing expenses, maintaining records and reporting. This role will play a focal point in the organization for engaging the Director’s Office and will support the team’s internal communication efforts.
This is a varied and wide-ranging role ideal for someone with proven experience in C-suite administration.
We are an equal opportunity employer, we value diversity and do not discriminate on the basis of protected characteristics. We encourage applications from all backgrounds. If there is anything we can do to improve your experience or support you, please do not hesitate to get in touch at HR@Chathamhouse.org.
HR@chathamhouse.org.

ESSENTIAL EXPERIENCE

• Confident EA with proven experience in complex diary management for C-Suite level principals;
• Able to handle confidential and sensitive business and personal information with discretion.
• Strong administrative, and organisational skills, and proven ability to identify priorities and actions efficiently and effectively.
• A problem-solver with the ability to show initiative, take ownership and calmly juggle multiple projects at a time under pressure;
• Ability to work with individuals at all levels of seniority, both within and outside of the organization.

ESSENTIAL SKILLS

• Ability to engage and build rapport;
• Excellent written and communication skills;
• Ability to prioritize and take initiative;
• Excellent organisational, forward planning and time management skills with strong attention to detail.
• Good interpersonal skills. You are able to build positive relationships both internally and externally with a diverse network of colleagues, donors and partners;
• Highly proficient in technology and digital literacy with Word, Excel, PowerPoint and CRM systems.

DESIRABLE EXPERIENCE:

• Experience working in a think-tank, research institute, NGO, foundation, academic institution; or a policy-relevant setting;
• Experience in engaging with decision-makers at the national or international institutional level.
• A demonstrated interest in international affairs and policy.