At Haynes Mechanical Systems, we have spent over 56 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.
We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

POSITION REQUIREMENTS:

• 3-5 years of accounting experience with an emphasis in Accounts Payable
• Basic understanding of accounting principles
• Intermediate to advanced MS Excel skills; masters new software programs/systems comfortably
• Job Costing and Service Experience
• Bachelor’s or Associate’s degree in Accounting or Finance or equivalent combination of education and experience
• BuildOps and Sage Intacct experience preferred

This job description gives an overview of the essential functions, competencies, skills, and abilities for the Accounts Payable Specialist role. Other job duties may be assigned that are not included in the job description.

• Manage vendor payables
• Respond to vendor inquiries regarding payment status
• Review monthly statements from vendors
• Coding and entering vendor invoices
• Matching and review of P.O. and invoice
• Research and resolve any P.O. and invoice discrepancies
• Run cash requirements for check runs
• Cut checks upon management’s approval, review checks for quality assurance, and obtain appropriate signatures
• File check stub and invoices into vendor files
• Record ACH activity into the general ledger for expenses
• Perform expense report analysis
• Analyze basic accounting reports and correct any accounting errors or discrepancies
• Assist associates and vendors as needed to research costs and discrepancies