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Administrative Assistant Jobs overseas

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Operations Administrative Coordinator at Wheely Technologies Ltd
London, England, United Kingdom - Full Time
Skills Needed
Operations Management, Customer Service, Problem Solving, Communication, Flexibility, Prioritization, Google Suite, Notion, Intercom
Specialization
The ideal candidate should have experience in an operational and customer-facing role, preferably in a fast-paced environment. Strong problem-solving skills and exceptional communication abilities are essential.
Administrative Officer - Allied Health at Monash Health
Clayton, Victoria, Australia - Full Time
Skills Needed
Administration, Healthcare, Communication Skills, Multitasking, Patient Centred Care, Teamwork, Compassion, Quality Care, Governance, Service Improvement, Interdisciplinary, Innovative, Change Management, Time Management, Computer Systems, Microsoft Applications
Specialization
Candidates must have demonstrated experience in administration within a healthcare setting and possess excellent written and verbal communication skills. A sound working knowledge of computer systems, including IPM and Microsoft applications, is also required.
Experience Required
Minimum 2 year(s)
Maintenance Administrative Coordinator at Courtyard by Marriott Del MarSolana Beach
Lisbon, , Portugal - Full Time
Skills Needed
Coordination, Scheduling, Telecommunications, Issue Resolution, Purchase Order Management, Safety Compliance, Record Keeping, Professional Communication, Customer Service, Conflict Resolution, Data Entry, Visual Inspection, Teamwork, Confidentiality, Asset Protection
Specialization
Candidates must possess at least two years of related work experience and a High School Diploma or G.E.D. equivalent; no supervisory experience is required. Essential duties include professional communication, accurate documentation, maintaining confidentiality, providing excellent guest service, and performing light physical tasks like moving objects up to 10 pounds.
Experience Required
Minimum 2 year(s)
MO - Administrative & Data Entry Clerk at A & Associates
Sedalia, Missouri, United States - Full Time
Skills Needed
Clerical Support, Data Entry, Customer Service, Office Procedures, Computer Skills, Communication, Mail Processing, Documentation, Scanning, Faxing
Specialization
No specialized skills or certifications are required for this position, but candidates must have computer experience. The role involves prolonged periods of sitting and the ability to lift up to 15 pounds.
Facilities Administrative Coordinator at Kingsmill Resort
Williamsburg, Florida, United States - Full Time
Skills Needed
Facilities Administration, Office Administration, Payroll Coordination, Recordkeeping, Documentation, Vendor Liaison, Contract Management, Budget Monitoring, Microsoft Office, Communication Skills, Interpersonal Skills, Problem Solving, Organizational Skills, Time Management, Attention To Detail, Multitasking
Specialization
Candidates should have 2-4 years of experience in facilities or office administration and must be capable of lifting objects weighing at least 50 pounds. Strong organizational skills and proficiency in Microsoft Office are also required.
Experience Required
Minimum 2 year(s)
Administrative Operations Coordinator at Tangram, Inc.
Indianapolis, Indiana, United States - Full Time
Skills Needed
Financial Audit, Documentation Integrity, Compliance, Analytical Skills, Organizational Skills, Microsoft Excel, Microsoft Word, Microsoft Outlook, Sharepoint, Judgment, Discretion, Integrity, Travel, Communication, Problem Solving, Corrective Action
Specialization
An associate's degree is required, with a bachelor's preferred, along with 3+ years of relevant experience in auditing or finance operations. Strong analytical and organizational skills are essential for this role.
Experience Required
Minimum 2 year(s)
Administrative Specialist II-CHS Clerk at Muckleshoot Indian Tribe
Auburn, Washington, United States - Full Time
Skills Needed
Clerical Duties, Independent Judgment, Office Guidelines, Mail Sorting, Filing, Data Entry, Answering Phones, Copying, Greeting Patients, Meeting Minutes, Insurance Verification, Purchase Order Management, Hipaa Compliance, Written Communication, Oral Communication, Computer Skills
Specialization
Candidates must have a high school diploma or equivalent with coursework in general office practices, plus two years of experience in an office or administrative support position. Required abilities include strong computer skills, proficiency in written and oral communication, problem-solving, and maintaining strict confidentiality.
Experience Required
Minimum 2 year(s)
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
General Administration, Clerical Support, Receptionist Services, Record Keeping, Communication Skills, Interpersonal Skills, Problem Solving, Attention To Detail, Time Management, Customer Service
Specialization
Candidates must demonstrate their ability to maintain accurate record keeping and manage complex inquiries professionally. Strong communication and interpersonal skills are essential for this role.
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
General Administration, Clerical Support, Receptionist Services, Customer Service, Time Management, Communication, Problem Solving, Attention To Detail
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. Successful candidates will undergo a National Police Check and obtain a Security Clearance.
Global Risk Administrative Coordinator at Stantec
Pune, maharashtra, India - Full Time
Skills Needed
Risk Management, Documentation, Data Management, Compliance, Reporting, Communication, Project Management, Sharepoint, Microsoft Excel, Trend Analysis, Action Tracking, Waiver Creation, Global Coordination, Pipeline Review, Non Conformance Support, Monthly Reporting
Specialization
The role requires strong organizational and communication skills, as well as proficiency in data management tools like Microsoft Excel and SharePoint. Experience in risk management and project coordination is essential.
Experience Required
Minimum 2 year(s)
Administrative Operations Coordinator at Universal Technical Institute
, Florida, United States - Full Time
Skills Needed
Microsoft Office Suite, Customer Service, Organizational Abilities, Written Communication, Verbal Communication, Multi Tasking, Time Management
Specialization
A high school diploma or GED is required, along with three years of administrative experience. Experience in post-secondary education is preferred.
Experience Required
Minimum 2 year(s)
Administrative Coordinator-Pediatrics at Mount Sinai Health System
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Payroll, Records Control, Human Resources, Purchasing, Team Leadership
Specialization
The position requires oversight of 1-2 administrative direct reports and typically reports to a division head or higher-level executive. Strong organizational and leadership skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator - Saturday at North Texas Food Bank
Plano, Texas, United States - Full Time
Skills Needed
Microsoft Office, Attention To Detail, Interpersonal Skills, Verbal Communication, Multi Tasking, Bilingual, Customer Service, Administrative Support
Specialization
A high school diploma or GED is required, along with 6 months of relevant experience. Proficiency in Microsoft Office and exceptional communication skills are essential for this role.
Administrative Specialist - Temporary at Avery Dennison
Wrocław, Lower Silesian Voivodeship, Poland - Full Time
Skills Needed
Guest Service, Access Management, Travel Organization, Correspondence Management, Office Supplies Management, Hr Support, Payroll Support, Telephone Communication, Finance Support, Organization, Detail Orientation, Proactivity, Responsibility
Specialization
Candidates must possess at least one year of experience in an administrative specialist role, with three years being desirable, and must be proficient in English (minimum B1) and fluent in Polish. Essential qualifications include exceptional organizational skills, strong communication abilities, and a proactive, responsible approach suitable for a fast-paced corporate environment.
Administrative Specialist - Temporary at Avery Dennison
Wrocław, Lower Silesian Voivodeship, Poland - Full Time
Skills Needed
Organization, Communication, Proactivity, Responsibility, Guest Service, Access Management, Correspondence Management, Office Supplies Management, Telephone Handling
Specialization
Candidates must possess at least one year of experience in an administrative specialist role and be able to thrive in a fast-paced corporate setting. Essential qualifications include strong organizational skills, keen attention to detail, and proficiency in both English (minimum B1) and fluent Polish.
Human Resources Administrative Intern at American Packaging Corporation
Story City, Iowa, United States - Full Time
Skills Needed
Personnel File Management, Scheduling Meetings, Attendance Program Management, Disciplinary Action Tracking, Leave Management Support, New Hire Orientation, Onboarding/Offboarding, Employee Newsletter Development, Employee Communications, Hr Reporting, Employee Relations Activities, Project Work, Plant Safety Activity Participation, Confidentiality, Organizational Skills, Time Management
Specialization
Candidates must be pursuing a bachelor’s degree, preferably in Human Resources or Business Management, and possess strong verbal, written, and interpersonal communication skills with a high degree of confidentiality. Essential requirements include excellent organizational skills, proficiency in the MS Office suite, and the ability to analyze data and handle multiple priorities.
Global Risk Administrative Coordinator at Stantec
Pune, maharashtra, India - Full Time
Skills Needed
Risk Management, Documentation, Data Management, Compliance, Reporting, Communication, Project Coordination, Sharepoint, Microsoft Excel, Trend Analysis, Action Tracking, Meeting Coordination, Waiver Creation, Pipeline Review, Non Conformance Support, Monthly Reporting
Specialization
The role requires strong organizational skills and proficiency in data management tools such as Microsoft Excel and SharePoint. Experience in risk management and compliance reporting is essential.
Experience Required
Minimum 2 year(s)
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
Administration, Clerical Support, Customer Service, Records Management, Problem Solving, Process Improvement, Communication, Adaptability
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. Successful candidates will undergo a National Police Check and obtain a Security Clearance.
Analyst, Global Administrative Support at NielsenIQ
Pune City, maharashtra, India - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Administrative Tasks, Data Gathering, Report Creation, Organizational Skills, Time Management, Microsoft Office Suite, Communication Skills, Problem Solving Skills, Discretion, Customer Service, Global Coordination, Attention To Detail, Adaptability
Specialization
Candidates should have a bachelor's degree or equivalent experience and at least 3 years in executive support or administrative roles. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Analyst, Global Administrative Support at NielsenIQ
Pune City, maharashtra, India - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Administrative Tasks, Data Gathering, Report Creation, Organizational Skills, Time Management, Microsoft Office Suite, Communication Skills, Problem Solving Skills, Discretion, Professionalism, Customer Service Mindset, Global Coordination, Attention To Detail
Specialization
Candidates should have a bachelor's degree or equivalent experience and at least 3 years in executive support or administrative roles. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Operations Administrative Coordinator at Wheely Technologies Ltd
London, England, United Kingdom -
Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

30000.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Operations Management, Customer Service, Problem Solving, Communication, Flexibility, Prioritization, Google Suite, Notion, Intercom

Industry

Software Development

Description
Wheely is not a traditional ride-hailing company. We are building a platform with user privacy at its core while successfully scaling a five-star service to millions of rides across multiple cities. As the Operations Coordinator at Wheely London, you will play a crucial role in ensuring the success and satisfaction of our chauffeur community, and manage office operations. You will be responsible for being the first point of contact for the chauffeurs visiting our academy, acting as a liaison between Wheely and our valued chauffeurs. This role offers an excellent opportunity to gain hands-on experience in operations management and contribute to the growth of our organization. This role requires a customer-focused mindset, excellent problem-solving skills, and the ability to thrive in a dynamic and fast-paced environment. Responsibilities Support operations team in onboarding process, including documents checks and accreditation assistance. Manage office reception desk Handle basic Chauffeur and Partner inquiries promptly, demonstrating the ability to make decisions during non-standard situations Take ownership of chauffeurs issues and following problems through to resolution or escalation Facilitate amenity distribution among our Chauffeurs Run Wheely Academy back-office and Coordinate Academy Facilities Requirements Support events and special projects when needed Our ideal candidate Experience in an operational and customer-facing role, preferably within a fast-paced environment or hospitality and luxury services experience, is a plus. We can also consider graduates for this role. Strong problem-solving skills with a proven track record of delivering creative solutions Ability to prioritize multiple tasks effectively in a dynamic work environment Flexibility in adjusting to changes in priorities, assignments, and work environments Exceptional communication skills with a focus on clarity, structure, and ownership Comfortable using basic software and tools relevant to the role (Google Suite, Notion, Intercom) Availability to work at in the office in Syon Park five days a week What we offer Wheely expects the very best from our people, both on the road and in the office. In return, employees enjoy flexible working hours, stock options and an exceptional range of perks and benefits. Competitive salary of £27,000 — £30,000/year gross (depending on the successful applicant's level) and equity package Private Medical Insurance Dental Insurance Life and critical illness insurance Monthly credit for Wheely journeys Lunch allowance Cycle to work scheme Professional development subsidies Best-in-class equipment Free parking at Syon Park This is an office-based role located in Syon Park. Wheely has an in-person culture but allows flexible working hours and work from home when needed. All of your personal information will be collected stored and processed in accordance with Wheely’s Candidate Privacy Notice
Responsibilities
The Operations Coordinator will support the operations team in the onboarding process and manage office reception. They will also handle chauffeur inquiries and facilitate amenity distribution among chauffeurs.
Operations Administrative Coordinator at Wheely Technologies Ltd
London, England, United Kingdom - Full Time
Skills Needed
Operations Management, Customer Service, Problem Solving, Communication, Flexibility, Prioritization, Google Suite, Notion, Intercom
Specialization
The ideal candidate should have experience in an operational and customer-facing role, preferably in a fast-paced environment. Strong problem-solving skills and exceptional communication abilities are essential.
Administrative Officer - Allied Health at Monash Health
Clayton, Victoria, Australia - Full Time
Skills Needed
Administration, Healthcare, Communication Skills, Multitasking, Patient Centred Care, Teamwork, Compassion, Quality Care, Governance, Service Improvement, Interdisciplinary, Innovative, Change Management, Time Management, Computer Systems, Microsoft Applications
Specialization
Candidates must have demonstrated experience in administration within a healthcare setting and possess excellent written and verbal communication skills. A sound working knowledge of computer systems, including IPM and Microsoft applications, is also required.
Experience Required
Minimum 2 year(s)
Maintenance Administrative Coordinator at Courtyard by Marriott Del MarSolana Beach
Lisbon, , Portugal - Full Time
Skills Needed
Coordination, Scheduling, Telecommunications, Issue Resolution, Purchase Order Management, Safety Compliance, Record Keeping, Professional Communication, Customer Service, Conflict Resolution, Data Entry, Visual Inspection, Teamwork, Confidentiality, Asset Protection
Specialization
Candidates must possess at least two years of related work experience and a High School Diploma or G.E.D. equivalent; no supervisory experience is required. Essential duties include professional communication, accurate documentation, maintaining confidentiality, providing excellent guest service, and performing light physical tasks like moving objects up to 10 pounds.
Experience Required
Minimum 2 year(s)
MO - Administrative & Data Entry Clerk at A & Associates
Sedalia, Missouri, United States - Full Time
Skills Needed
Clerical Support, Data Entry, Customer Service, Office Procedures, Computer Skills, Communication, Mail Processing, Documentation, Scanning, Faxing
Specialization
No specialized skills or certifications are required for this position, but candidates must have computer experience. The role involves prolonged periods of sitting and the ability to lift up to 15 pounds.
Facilities Administrative Coordinator at Kingsmill Resort
Williamsburg, Florida, United States - Full Time
Skills Needed
Facilities Administration, Office Administration, Payroll Coordination, Recordkeeping, Documentation, Vendor Liaison, Contract Management, Budget Monitoring, Microsoft Office, Communication Skills, Interpersonal Skills, Problem Solving, Organizational Skills, Time Management, Attention To Detail, Multitasking
Specialization
Candidates should have 2-4 years of experience in facilities or office administration and must be capable of lifting objects weighing at least 50 pounds. Strong organizational skills and proficiency in Microsoft Office are also required.
Experience Required
Minimum 2 year(s)
Administrative Operations Coordinator at Tangram, Inc.
Indianapolis, Indiana, United States - Full Time
Skills Needed
Financial Audit, Documentation Integrity, Compliance, Analytical Skills, Organizational Skills, Microsoft Excel, Microsoft Word, Microsoft Outlook, Sharepoint, Judgment, Discretion, Integrity, Travel, Communication, Problem Solving, Corrective Action
Specialization
An associate's degree is required, with a bachelor's preferred, along with 3+ years of relevant experience in auditing or finance operations. Strong analytical and organizational skills are essential for this role.
Experience Required
Minimum 2 year(s)
Administrative Specialist II-CHS Clerk at Muckleshoot Indian Tribe
Auburn, Washington, United States - Full Time
Skills Needed
Clerical Duties, Independent Judgment, Office Guidelines, Mail Sorting, Filing, Data Entry, Answering Phones, Copying, Greeting Patients, Meeting Minutes, Insurance Verification, Purchase Order Management, Hipaa Compliance, Written Communication, Oral Communication, Computer Skills
Specialization
Candidates must have a high school diploma or equivalent with coursework in general office practices, plus two years of experience in an office or administrative support position. Required abilities include strong computer skills, proficiency in written and oral communication, problem-solving, and maintaining strict confidentiality.
Experience Required
Minimum 2 year(s)
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
General Administration, Clerical Support, Receptionist Services, Record Keeping, Communication Skills, Interpersonal Skills, Problem Solving, Attention To Detail, Time Management, Customer Service
Specialization
Candidates must demonstrate their ability to maintain accurate record keeping and manage complex inquiries professionally. Strong communication and interpersonal skills are essential for this role.
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
General Administration, Clerical Support, Receptionist Services, Customer Service, Time Management, Communication, Problem Solving, Attention To Detail
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. Successful candidates will undergo a National Police Check and obtain a Security Clearance.
Global Risk Administrative Coordinator at Stantec
Pune, maharashtra, India - Full Time
Skills Needed
Risk Management, Documentation, Data Management, Compliance, Reporting, Communication, Project Management, Sharepoint, Microsoft Excel, Trend Analysis, Action Tracking, Waiver Creation, Global Coordination, Pipeline Review, Non Conformance Support, Monthly Reporting
Specialization
The role requires strong organizational and communication skills, as well as proficiency in data management tools like Microsoft Excel and SharePoint. Experience in risk management and project coordination is essential.
Experience Required
Minimum 2 year(s)
Administrative Operations Coordinator at Universal Technical Institute
, Florida, United States - Full Time
Skills Needed
Microsoft Office Suite, Customer Service, Organizational Abilities, Written Communication, Verbal Communication, Multi Tasking, Time Management
Specialization
A high school diploma or GED is required, along with three years of administrative experience. Experience in post-secondary education is preferred.
Experience Required
Minimum 2 year(s)
Administrative Coordinator-Pediatrics at Mount Sinai Health System
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Payroll, Records Control, Human Resources, Purchasing, Team Leadership
Specialization
The position requires oversight of 1-2 administrative direct reports and typically reports to a division head or higher-level executive. Strong organizational and leadership skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Coordinator - Saturday at North Texas Food Bank
Plano, Texas, United States - Full Time
Skills Needed
Microsoft Office, Attention To Detail, Interpersonal Skills, Verbal Communication, Multi Tasking, Bilingual, Customer Service, Administrative Support
Specialization
A high school diploma or GED is required, along with 6 months of relevant experience. Proficiency in Microsoft Office and exceptional communication skills are essential for this role.
Administrative Specialist - Temporary at Avery Dennison
Wrocław, Lower Silesian Voivodeship, Poland - Full Time
Skills Needed
Guest Service, Access Management, Travel Organization, Correspondence Management, Office Supplies Management, Hr Support, Payroll Support, Telephone Communication, Finance Support, Organization, Detail Orientation, Proactivity, Responsibility
Specialization
Candidates must possess at least one year of experience in an administrative specialist role, with three years being desirable, and must be proficient in English (minimum B1) and fluent in Polish. Essential qualifications include exceptional organizational skills, strong communication abilities, and a proactive, responsible approach suitable for a fast-paced corporate environment.
Administrative Specialist - Temporary at Avery Dennison
Wrocław, Lower Silesian Voivodeship, Poland - Full Time
Skills Needed
Organization, Communication, Proactivity, Responsibility, Guest Service, Access Management, Correspondence Management, Office Supplies Management, Telephone Handling
Specialization
Candidates must possess at least one year of experience in an administrative specialist role and be able to thrive in a fast-paced corporate setting. Essential qualifications include strong organizational skills, keen attention to detail, and proficiency in both English (minimum B1) and fluent Polish.
Human Resources Administrative Intern at American Packaging Corporation
Story City, Iowa, United States - Full Time
Skills Needed
Personnel File Management, Scheduling Meetings, Attendance Program Management, Disciplinary Action Tracking, Leave Management Support, New Hire Orientation, Onboarding/Offboarding, Employee Newsletter Development, Employee Communications, Hr Reporting, Employee Relations Activities, Project Work, Plant Safety Activity Participation, Confidentiality, Organizational Skills, Time Management
Specialization
Candidates must be pursuing a bachelor’s degree, preferably in Human Resources or Business Management, and possess strong verbal, written, and interpersonal communication skills with a high degree of confidentiality. Essential requirements include excellent organizational skills, proficiency in the MS Office suite, and the ability to analyze data and handle multiple priorities.
Global Risk Administrative Coordinator at Stantec
Pune, maharashtra, India - Full Time
Skills Needed
Risk Management, Documentation, Data Management, Compliance, Reporting, Communication, Project Coordination, Sharepoint, Microsoft Excel, Trend Analysis, Action Tracking, Meeting Coordination, Waiver Creation, Pipeline Review, Non Conformance Support, Monthly Reporting
Specialization
The role requires strong organizational skills and proficiency in data management tools such as Microsoft Excel and SharePoint. Experience in risk management and compliance reporting is essential.
Experience Required
Minimum 2 year(s)
General Administrative Support Officer at New South Wales Government
, , - Full Time
Skills Needed
Administration, Clerical Support, Customer Service, Records Management, Problem Solving, Process Improvement, Communication, Adaptability
Specialization
Candidates must be Australian citizens, permanent residents, or New Zealand citizens. Successful candidates will undergo a National Police Check and obtain a Security Clearance.
Analyst, Global Administrative Support at NielsenIQ
Pune City, maharashtra, India - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Administrative Tasks, Data Gathering, Report Creation, Organizational Skills, Time Management, Microsoft Office Suite, Communication Skills, Problem Solving Skills, Discretion, Customer Service, Global Coordination, Attention To Detail, Adaptability
Specialization
Candidates should have a bachelor's degree or equivalent experience and at least 3 years in executive support or administrative roles. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Analyst, Global Administrative Support at NielsenIQ
Pune City, maharashtra, India - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Administrative Tasks, Data Gathering, Report Creation, Organizational Skills, Time Management, Microsoft Office Suite, Communication Skills, Problem Solving Skills, Discretion, Professionalism, Customer Service Mindset, Global Coordination, Attention To Detail
Specialization
Candidates should have a bachelor's degree or equivalent experience and at least 3 years in executive support or administrative roles. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)