COMPANY OVERVIEW:

Ocean State Job Lot (“OSJL” and “Company”) is a leading $850+ million general merchandise retailer operating over 150 stores in the Northeast and a $75+ million shopping center business with OSJL as the anchor tenant in over 50% of its centers. At OSJL, we are committed to providing exceptional value to our customers while championing positive change in our communities and inspiring a more responsible model for retail.

JOB DESCRIPTION:

The Supply Chain Human Resources (“HR”) Shared Services Specialist role at OSJL is responsible for a wide range of tasks related to associates in OSJL’s Distribution Center, Transportation Department, and Food Services Department. The Supply Chain HR Shared Services Specialist is a vital administrative role responsible for managing the full lifecycle of an associate’s data. This position focuses on ensuring accuracy and efficiency by handling a wide range of administrative and system-based tasks from onboarding to offboarding. The role is a key point of contact for associates and leaders, ensuring that all HR processes are supported with a high level of administrative excellence.

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in human resources, business administration, or a related field is preferred.
• 1 or more years of professional HR experience is preferred.
• SHRM - CP certification is preferred.
• Bilingual (Spanish and English) is required.
• Excellent verbal and written communication skills, and interpersonal skills.
• Excellent time management skills, the ability to prioritize work accordingly in a timely manner. Ability to deal with interruptions while completing work within deadlines.
• Strong understanding of unemployment processing.
• Ability to maintain confidentiality.
• Proficient in Microsoft Office and Google platform (i.e., Sites, Slides, Drive, Docs, Sheets)

WORK ENVIRONMENT:

• Works primarily in a climate controlled environment with minimal safety and health hazardpotential.
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

• Process and audit all associate data in the Human Capital Management (HCM) system, including new hires, rehires, job and payroll changes, call out logs, disciplinary actions, and terminations.
• Monitor the completion of Work Opportunity Tax Credit surveys for new hires.
• Ensure that Milestone and Years of Service recognition awards are delivered timely and accurately. Process incentive program data in partnership with the Payroll team.
• Conduct orientations and ensure a smooth onboarding experience. Provide backup support to the Talent Acquisition team by performing recruiting functions as needed.
• Support multiple modules within the HCM system. Partner with the HRIS team to identify system and process improvement opportunities.
• Provide support for associate and leader training within OSJ’s HCM system, including the development of job aids.
• Conduct employment verifications and produce appropriate written documentation.
• Maintain accurate and up-to-date HR bulletin boards and compliance posters.
• Provide basic support for associate relations, including, but not limited to, intake of associate concerns, and escalation of issues to the Supply Chain HR Business Partner.
• Provide support for employee inquiries regarding Leave of Absence (“LOA”) and Americans with Disabilities Act (“ADA”) accommodations by directing them to the appropriate Benefits team member. Maintain accurate records for personal LOAs.
• Support annual benefits enrollment and performance review processes, including the provision of translation services and appointment scheduling.
• Perform general in-person HR support and troubleshooting for leader and associate questions and concerns.
• Function as a translator or notetaker as needed.
• Support OSJ’s time and attendance system and Call Out Log. Assist leaders with routine audits and the resolution of exceptions, such as attendance infractions and missed punches, to ensure accurate payroll.