JOB DESCRIPTION

Position: Building Automation Systems (BAS) Project Coordinator
Location: West Allis, WI
Aivirtrix is a leader in providing engineered solutions for sustainable building design and energy-efficient HVAC and building automation systems. We are committed to innovation and excellence in the construction technology space.
We’re seeking a BAS Project Coordinator to join our team. This role is ideal for a detail-oriented professional who thrives in a collaborative and fast-paced environment.

REQUIRED SKILLS/ABILITIES:

• Proficiency in Microsoft Office Suite (Word, Excel, Teams).
• Knowledge of Procore and Bluebeam strongly preferred.
• Strong organizational, time-management, and multitasking abilities.
• Excellent communication and collaboration skills.
• Attention to detail and strong problem-solving abilities.

EDUCATION & EXPERIENCE:

• Associate degree in administration or business OR 3+ years of equivalent construction industry experience in a similar role.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• Onsite role, occasional travel for business or training.
• Prolonged sitting and computer work.
• Ability to lift up to 25 pounds.
• Valid driver’s license and clean driving record.

• Ensure smooth project operation from start to finish.
• Maintain and track prospective projects; assist Sales with bid documentation.
• Facilitate pre-bid and turnover meetings in a timely manner.
• Coordinate submittals, equipment requests, and BOM with Engineering.
• Set up projects in accordance with internal company processes.
• Support prefab of controllers/sensors and manage panel build inventory.
• Provide Procore access for subcontractors and technicians.
• Track subcontractor invoices against contracts, change orders, and retainage.
• Assist with project closeout tasks including warranty, notes, and O&M manuals.
• Ensure billing and payment completion, including retainage.