Job Title: Document Controller
Location: Dubai, UAE
About the Role
Architecture Design Studio 74 LLC (ADS74) is an international design practice that combines bold architecture with cutting-edge engineering, with offices in Rotterdam and Dubai. We are seeking a detail-oriented and proactive Document Controller to join our team. The successful candidate will be responsible for managing, organizing, and controlling all project-related documents in line with company and project requirements. You will play a key role in supporting project teams by ensuring documents are properly controlled, easily accessible, and distributed up to date.

Responsibilities

• Oversee the proper management, organization, and filing of all project documents.
• Ensure all project-related documents are accurately recorded, indexed, and archived.
• Implement and maintain document control procedures to meet project and company standards.
• Act as the primary point of contact for all document-related inquiries.
• Coordinate with project teams, contractors, and stakeholders to ensure timely document distribution and filing.
• Use electronic document management systems (EDMS such as Aconex/Autodesk Build) to track, store, and retrieve documents.
• Set up and maintain document numbering systems and file structures for easy retrieval.
• Perform regular audits to ensure accuracy, compliance, and version control.
• Distribute and issue project documents such as drawings, reports, contracts, and correspondence.
• Monitor document submissions, approvals, and rejections to ensure timely delivery.
• Prepare regular reports on document status, pending approvals, and submission deadlines.
• Support project teams and staff in locating documents and managing file systems.
• Ensure final project documentation is properly compiled, completed, and archived.

Qualifications & Requirements

• Bachelor’s degree in a relevant field (preferred).
• Minimum 5* years of experience* as a Document Controller in the construction/consultancy industry in the UAE.
• Experience in large-scale projects in the UAE is an advantage.
• Strong organizational skills and attention to detail.
• Good communication skills for coordination with internal and external stakeholders.
• Must be physically present in the UAE and available for in-person interviews.
• Immediate availability or a short notice period (preferred).

What We Offer

• Opportunity to work with an award-winning team on high-profile projects.
• Collaborative and professional work environment.
• Career growth and development opportunities.

Job Type: Full-tim

• Oversee the proper management, organization, and filing of all project documents.
• Ensure all project-related documents are accurately recorded, indexed, and archived.
• Implement and maintain document control procedures to meet project and company standards.
• Act as the primary point of contact for all document-related inquiries.
• Coordinate with project teams, contractors, and stakeholders to ensure timely document distribution and filing.
• Use electronic document management systems (EDMS such as Aconex/Autodesk Build) to track, store, and retrieve documents.
• Set up and maintain document numbering systems and file structures for easy retrieval.
• Perform regular audits to ensure accuracy, compliance, and version control.
• Distribute and issue project documents such as drawings, reports, contracts, and correspondence.
• Monitor document submissions, approvals, and rejections to ensure timely delivery.
• Prepare regular reports on document status, pending approvals, and submission deadlines.
• Support project teams and staff in locating documents and managing file systems.
• Ensure final project documentation is properly compiled, completed, and archived