Company Description
St. Jude is where those with a passion for making a difference come to break new ground. Located in Memphis, Tennessee, the mission of St. Jude Children’s Research Hospital is to advance cures, and means of prevention, for pediatric catastrophic diseases through research and treatment. We are leading the way the world understands, treats and defeats childhood cancer and other life-threatening diseases.
Position Overview
The Executive Coordinator provides high-level administrative support to the Senior Vice President and other senior members of Technology Development & Industry Engagement. This role plays a critical part in advancing St. Jude’s mission by ensuring operational efficiency, coordinating key initiatives, and serving as a trusted liaison between the executive office and internal and external stakeholders. With a strong emphasis on discretion, collaboration, and organizational excellence, the Executive Coordinator helps drive departmental goals that support innovation, partnerships, scientific advancement, and commercialization.
This position is on-site, full-time.

QUALIFICATIONS:

• Proven experience supporting senior executives in a complex, fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proficiency in managing budgets, coordinating logistics, and supporting project execution.
• Commitment to St. Jude’s mission, values, and culture of excellence and innovation.

MINIMUM EDUCATION AND/OR TRAINING:

• High school diploma/GED required.
• Bachelor’s degree preferred.

MINIMUM EXPERIENCE:

• Minimum Requirement: 8+ years experience in administration or related area.
• Experience Exception: Bachelor’s degree and 2+ years experience in administration or related area.
• Substantial experience planning/ coordinating events including coordination and vendor management.
• Substantial experience managing communication with stakeholders including senior leaders.
• Substantial experience in document management, reporting and analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

SPECIAL SKILLS, KNOWLEDGE AND ABILITIES:

• Engages with vendor teams based on understanding of vendor management processes and scope.
• Drives execution of deliverables by vendor teams with an understanding of vendor contracts and escalates suitably.
• Oversees day to day management of office administration activities, handling any escalations as needed.
• Manages communication within and outside the function or department, at all levels including senior leaders, leveraging active listening skills and understanding of sensitive issues.
• Handles routine and non-routine issues with a strong understanding of policies and process of institution, looking to ways to improve efficiency .
• Demonstrates a good understanding of budget planning and tracking tools & processes as well as related internal policies and procedures related to grants, contracts etc.
• Tracks, reconciles and reports budget for own area, highlighting any deviations and escalating as needed.
• Communicates with other teams to drive budgeting processes, collecting information and sharing reports.

• Serve as the primary point of contact for the Senior Vice President and other senior members of the department , managing communications, scheduling, travel, and calendar coordination.
• Assists with internal and external communications, ensuring timely and accurate information flow across departments and with industry partners.
• Assists with the department’s administrative functions, including budget tracking, expense monitoring, vendor coordination, procurement, and resource management.
• Support in planning and executing department-wide and institutional events, meetings, and special projects.
• Assist in the preparation of reports, presentations, and other key documents.
• Provide operational oversight for departmental recruitment efforts and visiting collaborators, including itinerary development and logistical coordination for visiting candidates and collaborators.
• Assist with monitor compliance processes and support institutional standards of integrity and accountability.
• Manage multiple databases that support key functions of the department.
• Mentor and support junior administrative team members, fostering a collaborative and high-performing team environment.
• Perform additional duties as needed to support departmental and institutional priorities.