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Executive Assistant Jobs overseas

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Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant (m/w/d) in Berlin at publicplan GmbH
Berlin, , Germany - Full Time
Skills Needed
Executive Assistant, Management Assistant, Project Coordination, Decision Preparation, Stakeholder Management, Organizational Talent, Self Responsibility, Discretion, Communication Interface, Meeting Management
Specialization
You should have several years of experience as an Executive Assistant or in a similar senior-level position, with a strong understanding of business processes and the ability to handle sensitive topics. A structured, proactive, and independent working style is essential, along with excellent communication skills at the C-level.
Experience Required
Minimum 5 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at CHAOS Industries
Hawthorne, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Presentation Building, Executive Communication, Data Analysis, Discretion, Judgment, Prioritization, Action Item Tracking, Stakeholder Management, Emotional Intelligence, Collaboration
Specialization
Candidates must have 8 or more years of experience supporting C-suite executives in a fast-paced environment, with proven experience handling highly sensitive or confidential matters. Essential skills include the ability to independently create polished materials from rough input, strong organizational skills, and exceptional professionalism and judgment.
Experience Required
Minimum 10 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Lola Blankets
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Time Management, Communication, Gatekeeping, Operational Thinking, Discretion, Organization, Flexibility, Anticipation, Travel Coordination, Expense Reporting, Confidentiality, Emotional Intelligence, Proactivity, Attention To Detail
Specialization
Candidates must have 3–6+ years supporting senior executives or founders, preferably within a high-growth or creative environment, demonstrating exceptional organizational skills and the ability to manage competing priorities independently. Essential qualities include high discretion, strong communication, comfort with ambiguity, and the ability to remain calm under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)
Executive Assistant at ITC Holdings Careers
Topeka, Kansas, United States - Full Time
Skills Needed
Scheduling, Meeting Coordination, Travel Arrangements, Correspondence Preparation, Report Assembly, Presentation Preparation, Critical Thinking, Budget Maintenance, Invoice Processing, Expense Reporting, Organizational Skills, Follow Up Skills, Communication Skills, Time Management, Attention To Detail, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and a minimum of five years of responsible executive administrative experience. Essential requirements include high proficiency in Microsoft applications, strong organizational and critical thinking skills, and the ability to maintain high levels of confidentiality while handling multiple priorities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elizabeth Seton Children’s
Yonkers, New York, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Schedule Management, Communication, Regulatory Compliance, Confidentiality, Calendar Management, Travel Coordination, Gatekeeping, Report Preparation, File Maintenance, Event Organization, Data Entry, Proofreading, Critical Thinking, Microsoft Office
Specialization
Candidates must possess a Bachelor's degree in a relevant field and 3–5 years of executive administrative support experience, preferably in healthcare or nonprofit settings, including demonstrated understanding of compliance. Essential skills include exceptional communication, professional judgment, resourcefulness, and advanced proficiency in Microsoft Office and donor database systems.
Experience Required
Minimum 2 year(s)
Executive Assistant at UG Solutions
Mooresville, North Carolina, United States - Full Time
Skills Needed
Executive Support, Schedule Management, Calendar Management, Travel Coordination, Office Operations, Vendor Management, Stakeholder Liaison, Meeting Planning, Drafting Correspondence, Confidentiality, Microsoft Office Suite, Outlook Calendar Management, Ai Powered Tools, Self Direction, Attention To Detail, Initiative
Specialization
Candidates must possess 5+ years of experience supporting C-suite or VP-level leadership, ideally with an Associate's or Bachelor's degree in a related field. Essential qualifications include demonstrated ability to manage complex scheduling, strong communication skills, advanced proficiency in Microsoft Office Suite, and working proficiency with AI-powered tools.
Experience Required
Minimum 5 year(s)
Executive Assistant at Assistant Launch
Belmopan, Cayo District, Belize - Full Time
Skills Needed
Calendar Management, Inbox Management, Travel Coordination, Client Communication, Expense Tracking, Documentation Management, Research, Project Coordination, Crm Systems, Project Management Software, Ms Office, Google Workspace, Written Communication, Verbal Communication, Emotional Intelligence, Ai Tools
Specialization
Candidates must possess strong administrative skills, proficiency in office software, and excellent communication abilities. A proactive, detail-oriented mindset with a willingness to learn AI tools is essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Dixon Valve
Chestertown, Maryland, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Stakeholder Liaison, Task Tracking, Action Item Follow Up, Organizational Skills, Time Management, Communication, Briefing Material Preparation, Confidentiality, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Data Entry, Document Formatting, Digital Tools Implementation
Specialization
Candidates must have a minimum of 5 years of experience supporting senior executives and possess strong organizational and communication skills. A high school diploma is required, while a bachelor's degree in Business Administration, Finance, or Accounting is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hilton Hotels & Resorts
, Virginia, United States - Full Time
Skills Needed
Calendar Management, Correspondence Drafting, Powerpoint, Word, Excel, Travel Coordination, Meeting Organization, Report Preparation, Research, Expense Reporting, Communication, Stakeholder Management, Administrative Support, Logistics Management
Specialization
Candidates must have at least seven years of professional experience, including five years in an administrative or executive assistant role. Proficiency in Microsoft Office suite is required, and an associate degree is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sunset Imports Inc
Beaverton, Oregon, United States - Full Time
Skills Needed
Executive Support, Schedule Management, Communication, Time Management, Organizational Skills, Microsoft Office Suite, Leadership Coordination, Project Management, Attention To Detail, Confidentiality, Problem Solving, Reporting, Administrative Oversight, Multitasking, Strategic Planning
Specialization
Candidates must have at least 8 years of experience in an executive support role and possess advanced proficiency in Microsoft Office Suite. Strong organizational skills, the ability to work in a fast-paced environment, and excellent communication abilities are required.
Experience Required
Minimum 10 year(s)
Executive Assistant at YMCA Of South Hampton Roads
Chesapeake, Virginia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Management, Meeting Coordination, Confidentiality, Communication, Project Management, Microsoft Office Suite, Google Workspace, Adobe Acrobat Pro, Data Research, Customer Service, Organizational Skills, Time Management, Problem Solving, Analytical Skills
Specialization
Candidates must have at least 5 years of administrative experience and demonstrate exceptional organizational and communication skills. Proficiency in Microsoft Office and Google Workspace is required, along with the ability to maintain strict confidentiality and professional discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at Philadelphia Works Inc
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Event Planning, Microsoft Office, Word, Excel, Powerpoint, Sharepoint, Video Conferencing, Communication Skills, Problem Solving, Attention To Detail, Confidentiality, Budget Preparation, Report Writing, Time Management
Specialization
The position requires a Bachelor's degree and at least 4 years of experience as an executive assistant supporting management staff. Candidates must be proficient in Microsoft Office and virtual meeting platforms, with strong organizational and interpersonal skills.
Experience Required
Minimum 2 year(s)
Senior Executive Assistant at Palo Alto Networks
, California, United States -
Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

163000.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail-Oriented, Google Workspace, Concur, Interpersonal Skills

Industry

Computer and Network Security

Description
Our Mission At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place. Who We Are In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us! We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes. Job Summary We are seeking an exceptional Executive Assistant for a senior leader in our Sales Organization. This is an office-based position at our headquarters in Santa Clara, CA. On-site presence is essential to support our team effectively. This is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The ideal candidate will be highly collaborative, detail-oriented, and experienced in supporting executive-level leaders across global teams. You’ll be a critical force in ensuring the day-to-day success of our leadership team. Your Impact Assisting with presentations, report data, complex meeting coordination and travel logistics Calendar management and assistance to the leadership team Working closely with multiple stakeholders from various functions- group admins, team members and managers to assist with special projects, and annual planning Planning and executing group events and social activities, such as happy hours, release events, meet-ups and more Qualifications Your Experience Minimum of 5+ years as an Executive Assistant supporting SVP level leaders, ideally in a high-growth sales environment. Excellent organizational, written, and verbal communication skills. Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization. Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting. Comfortable handling sensitive information with the utmost discretion. Resourceful and adaptable, with a solutions-oriented mindset. Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools. Compensation Disclosure The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/com-missioned roles) is expected to be the annual range listed below. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here. $101,000.00 - $163,000.00/yr Our Commitment We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com. Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics. All your information will be kept confidential according to EEO guidelines. Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position. Please use this form to provide us with information that will help direct your request and find your data in all of our systems
Responsibilities
This high-impact role involves assisting a senior leader in the Sales Organization with daily operational tasks, including managing complex calendars, coordinating meetings, handling presentations, and overseeing travel logistics. The assistant will also collaborate with various stakeholders on special projects and be responsible for planning and executing group events and social activities.
Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant (m/w/d) in Berlin at publicplan GmbH
Berlin, , Germany - Full Time
Skills Needed
Executive Assistant, Management Assistant, Project Coordination, Decision Preparation, Stakeholder Management, Organizational Talent, Self Responsibility, Discretion, Communication Interface, Meeting Management
Specialization
You should have several years of experience as an Executive Assistant or in a similar senior-level position, with a strong understanding of business processes and the ability to handle sensitive topics. A structured, proactive, and independent working style is essential, along with excellent communication skills at the C-level.
Experience Required
Minimum 5 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at CHAOS Industries
Hawthorne, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Presentation Building, Executive Communication, Data Analysis, Discretion, Judgment, Prioritization, Action Item Tracking, Stakeholder Management, Emotional Intelligence, Collaboration
Specialization
Candidates must have 8 or more years of experience supporting C-suite executives in a fast-paced environment, with proven experience handling highly sensitive or confidential matters. Essential skills include the ability to independently create polished materials from rough input, strong organizational skills, and exceptional professionalism and judgment.
Experience Required
Minimum 10 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Lola Blankets
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Time Management, Communication, Gatekeeping, Operational Thinking, Discretion, Organization, Flexibility, Anticipation, Travel Coordination, Expense Reporting, Confidentiality, Emotional Intelligence, Proactivity, Attention To Detail
Specialization
Candidates must have 3–6+ years supporting senior executives or founders, preferably within a high-growth or creative environment, demonstrating exceptional organizational skills and the ability to manage competing priorities independently. Essential qualities include high discretion, strong communication, comfort with ambiguity, and the ability to remain calm under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)
Executive Assistant at ITC Holdings Careers
Topeka, Kansas, United States - Full Time
Skills Needed
Scheduling, Meeting Coordination, Travel Arrangements, Correspondence Preparation, Report Assembly, Presentation Preparation, Critical Thinking, Budget Maintenance, Invoice Processing, Expense Reporting, Organizational Skills, Follow Up Skills, Communication Skills, Time Management, Attention To Detail, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and a minimum of five years of responsible executive administrative experience. Essential requirements include high proficiency in Microsoft applications, strong organizational and critical thinking skills, and the ability to maintain high levels of confidentiality while handling multiple priorities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elizabeth Seton Children’s
Yonkers, New York, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Schedule Management, Communication, Regulatory Compliance, Confidentiality, Calendar Management, Travel Coordination, Gatekeeping, Report Preparation, File Maintenance, Event Organization, Data Entry, Proofreading, Critical Thinking, Microsoft Office
Specialization
Candidates must possess a Bachelor's degree in a relevant field and 3–5 years of executive administrative support experience, preferably in healthcare or nonprofit settings, including demonstrated understanding of compliance. Essential skills include exceptional communication, professional judgment, resourcefulness, and advanced proficiency in Microsoft Office and donor database systems.
Experience Required
Minimum 2 year(s)
Executive Assistant at UG Solutions
Mooresville, North Carolina, United States - Full Time
Skills Needed
Executive Support, Schedule Management, Calendar Management, Travel Coordination, Office Operations, Vendor Management, Stakeholder Liaison, Meeting Planning, Drafting Correspondence, Confidentiality, Microsoft Office Suite, Outlook Calendar Management, Ai Powered Tools, Self Direction, Attention To Detail, Initiative
Specialization
Candidates must possess 5+ years of experience supporting C-suite or VP-level leadership, ideally with an Associate's or Bachelor's degree in a related field. Essential qualifications include demonstrated ability to manage complex scheduling, strong communication skills, advanced proficiency in Microsoft Office Suite, and working proficiency with AI-powered tools.
Experience Required
Minimum 5 year(s)
Executive Assistant at Assistant Launch
Belmopan, Cayo District, Belize - Full Time
Skills Needed
Calendar Management, Inbox Management, Travel Coordination, Client Communication, Expense Tracking, Documentation Management, Research, Project Coordination, Crm Systems, Project Management Software, Ms Office, Google Workspace, Written Communication, Verbal Communication, Emotional Intelligence, Ai Tools
Specialization
Candidates must possess strong administrative skills, proficiency in office software, and excellent communication abilities. A proactive, detail-oriented mindset with a willingness to learn AI tools is essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Dixon Valve
Chestertown, Maryland, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Stakeholder Liaison, Task Tracking, Action Item Follow Up, Organizational Skills, Time Management, Communication, Briefing Material Preparation, Confidentiality, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Data Entry, Document Formatting, Digital Tools Implementation
Specialization
Candidates must have a minimum of 5 years of experience supporting senior executives and possess strong organizational and communication skills. A high school diploma is required, while a bachelor's degree in Business Administration, Finance, or Accounting is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hilton Hotels & Resorts
, Virginia, United States - Full Time
Skills Needed
Calendar Management, Correspondence Drafting, Powerpoint, Word, Excel, Travel Coordination, Meeting Organization, Report Preparation, Research, Expense Reporting, Communication, Stakeholder Management, Administrative Support, Logistics Management
Specialization
Candidates must have at least seven years of professional experience, including five years in an administrative or executive assistant role. Proficiency in Microsoft Office suite is required, and an associate degree is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sunset Imports Inc
Beaverton, Oregon, United States - Full Time
Skills Needed
Executive Support, Schedule Management, Communication, Time Management, Organizational Skills, Microsoft Office Suite, Leadership Coordination, Project Management, Attention To Detail, Confidentiality, Problem Solving, Reporting, Administrative Oversight, Multitasking, Strategic Planning
Specialization
Candidates must have at least 8 years of experience in an executive support role and possess advanced proficiency in Microsoft Office Suite. Strong organizational skills, the ability to work in a fast-paced environment, and excellent communication abilities are required.
Experience Required
Minimum 10 year(s)
Executive Assistant at YMCA Of South Hampton Roads
Chesapeake, Virginia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Management, Meeting Coordination, Confidentiality, Communication, Project Management, Microsoft Office Suite, Google Workspace, Adobe Acrobat Pro, Data Research, Customer Service, Organizational Skills, Time Management, Problem Solving, Analytical Skills
Specialization
Candidates must have at least 5 years of administrative experience and demonstrate exceptional organizational and communication skills. Proficiency in Microsoft Office and Google Workspace is required, along with the ability to maintain strict confidentiality and professional discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at Philadelphia Works Inc
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Event Planning, Microsoft Office, Word, Excel, Powerpoint, Sharepoint, Video Conferencing, Communication Skills, Problem Solving, Attention To Detail, Confidentiality, Budget Preparation, Report Writing, Time Management
Specialization
The position requires a Bachelor's degree and at least 4 years of experience as an executive assistant supporting management staff. Candidates must be proficient in Microsoft Office and virtual meeting platforms, with strong organizational and interpersonal skills.
Experience Required
Minimum 2 year(s)