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Executive Assistant Jobs overseas

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Executive Assistant to the Co-Founders at ByHeart
New York, New York, United States - Full Time
Skills Needed
Executive Assistant, Scheduling, Organization, Communication, Problem Solving, Attention To Detail, Teamwork, Tech Savvy, Presentation Skills, Discretion, Adaptability, Time Management, Relationship Building, Logistics Coordination, Project Management
Specialization
The ideal candidate should have over 10 years of experience supporting C-Suite executives and possess exceptional attention to detail and communication skills. A proactive problem-solver with high integrity and discretion is essential for this role.
Experience Required
Minimum 10 year(s)
Executive Assistant - Sales (contract) at TRM Labs
, , United States - Full Time
Skills Needed
Executive Assistant, Sales, Gtm, Organized, Detail Oriented, Strong Communicator, Proactive, Resourceful, Tech Comfortable, Project Tracking, Meeting Management, Administrative Support, Expense Management, Calendar Management, Collaboration, Confidentiality
Specialization
Candidates should have 3+ years of experience as an Executive Assistant, ideally in a fast-paced environment. Strong organizational skills, communication abilities, and familiarity with sales processes are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant (German language required) at SGS
Zug, Zug, Switzerland - Full Time
Skills Needed
Executive Assistant, Organizational Skills, Multitasking, Attention To Detail, Communication Skills, Integrity, Problem Solving, Proactive, Self Motivated, Ms Office Suite, Financial Software, Writing Skills, Fluent English, Fluent German, Research Skills, Confidentiality
Specialization
Candidates should have proven experience supporting C-level executives and possess exceptional organizational skills. A bachelor's degree in business administration or a related field is preferred, along with fluency in English and German.
Experience Required
Minimum 5 year(s)
Executive Assistant (French language required) at SGS
Zug, Zug, Switzerland - Full Time
Skills Needed
Executive Assistant, Calendar Management, Email Screening, Document Preparation, Meeting Coordination, Travel Arrangements, Confidentiality, Expense Reporting, Research, Communication Skills, Problem Solving, Proactive, Ms Office Suite, Bilingual, Organizational Skills, Attention To Detail
Specialization
Candidates should have proven experience supporting C-level executives and possess exceptional organizational skills. A bachelor's degree in a related field and fluency in English and French are preferred.
Experience Required
Minimum 5 year(s)
Offshore Virtual Executive Assistant to the CEO at ProperXPM
, , Brazil - Full Time
Skills Needed
Executive Assistant, Scheduling, Travel Coordination, Event Planning, Email Management, Document Preparation, Confidentiality, Stakeholder Communication, Organizational Skills, Problem Solving, Tech Savvy, Discretion, Adaptability, Proactivity, Flexibility, Time Management
Specialization
Candidates must have 8+ years of experience supporting C-level executives in a fast-paced environment. Strong communication skills, discretion, and the ability to navigate ambiguity are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant, Vice President Corporate Strategy at Chevron
Houston, Texas, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Logistics Coordination, Travel Coordination, Itinerary Preparation, Communication Support, Distribution List Management, Special Projects, Stakeholder Management, Team Collaboration, Concise Writing, Microsoft Office, Ms Teams, Onenote, Onedrive, Excel
Specialization
Candidates must have a high school diploma or equivalent and a minimum of 5 years of administrative experience. Advanced proficiency in Microsoft Office applications and other specified tools is required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Bretoba Contracting
Ingonish Beach, NS, Canada - Full Time
Skills Needed
Microsoft Office, Executive Support, Construction, Real Estate
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at AMERICAN FEDERATION OF MUSICIA dba Canadian Fed of Musicians
North York, ON M3C 3E5, Canada - Full Time
Skills Needed
Interpersonal Skills, Color, Life Insurance, Disabilities, Microsoft Office, Technology, Consideration, Resume, Outlook, Mail, High Proficiency, Communication Skills, Excel
Qualification
Graduate
Executive Assistant at Luxembourg Institute of Health
Luxembourg, , Luxembourg - Full Time
Skills Needed
French, Cancer, English, Sensitive Information, Emotional Intelligence, Missions, Management System
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at MERIDIAN SATURN CAPITAL PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
English, Interpersonal Skills, Working Experience, Mandarin
Specialization
Financial industry is preferred
Qualification
Graduate
Executive Assistant at Build a Dream
Windsor, ON N8X 2X7, Canada - Full Time
Skills Needed
Discretion, Completion, Time Management, Confidentiality, Communication Skills, Accounting Software, Event Planning, Office Administration
Specialization
Business Administration, Administration, Business, Office Administration
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Scotiabank
New York, NY 10281, USA - Full Time
Skills Needed
Accountability
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Last Mile Solutions
3016 Rotterdam, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Elspeth Heyworth Centre for Women
North York, ON M9M 2C7, Canada - Full Time
Skills Needed
Computer Skills, Social Media, Microsoft Word, Powerpoint, Excel, Filing, Webex
Specialization
Social services or related field
Qualification
Graduate
Executive Assistant at Mundipharma
Toronto, ON, Canada - Full Time
Skills Needed
Spreadsheets, Leadership Skills, Email, Communication Skills, Event Planning, Management Skills, Confidentiality, Word Processing
Specialization
Administration, Office Administration
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at CPP Investments
Toronto, ON, Canada - Full Time
Skills Needed
Linkedin, Outlook, Communication Skills, Financial Services, English, Excel, Powerpoint
Qualification
Diploma
Experience Required
Minimum 6 year(s)
Executive Assistant at United Way Winnipeg
Winnipeg, MB, Canada - Full Time
Skills Needed
Microsoft Office, Customer Service, Sensitive Information, Discretion, Collaborative Environment, Executive Support
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Six One Agency
Denver, CO 80209, USA - Full Time
Skills Needed
Discretion, Powerpoint, Social Media, Sensitive Information, Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Wellington Water
Lower Hutt, Wellington, New Zealand - Full Time
Skills Needed
Continuous Improvement, It, Purchase Orders, Catering, Scheduling, Travel, Diary Management
Qualification
Graduate
Executive Assistant at Sarasota County Government
Sarasota County, Florida, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
An office/administrative environment with executive-level exposure
Qualification
Graduate
Executive Assistant to the Co-Founders at ByHeart
New York, New York, United States -
Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

160000.0

Posted On

02 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Scheduling, Organization, Communication, Problem-Solving, Attention to Detail, Teamwork, Tech-Savvy, Presentation Skills, Discretion, Adaptability, Time Management, Relationship Building, Logistics Coordination, Project Management

Industry

Food and Beverage Manufacturing

Description
ByHeart is an infant nutrition company built from the ground up to deliver real innovation on behalf of babies and parents. Our mission is simple: make the best formula in the world. That’s why we studied the latest breast milk science, worked directly with suppliers we know and trust, set uncompromising quality standards, developed our own small batch blending process, built our own manufacturing facilities, and conducted a groundbreaking clinical trial. Our goal is to create a future where all parents feel amazing about feeding their baby—no matter how they do it. When we launched our Whole Nutrition Infant Formula in March 2022, we were the first new U.S infant formula manufacturer in 15 years. Since then, we’ve been leading the way in a lot of ways. We’re… The only U.S.-made infant formula to use organic, grass-fed whole milk The first and only U.S. infant formula company to add the two most abundant proteins found in breast milk—alpha-lac and lactoferrin—to our ingredients list The first infant formula company to receive Clean Label Project’s Purity Award (and we test for 700 contaminants vs the required 400) We ran the largest clinical trial by a new infant formula brand in 25 years—clinically proving our benefits vs a leading infant formula like: Less spit up Softer poops Easier digestion More efficient weight gain Enhanced nutrient absorption Longer stretches between nighttime feeds* ByHeart has rapidly emerged as a leader in infant nutrition, fortifying the domestic supply chain by owning end-to-end manufacturing in 3 US facilities and ranking in the top 10% of the U.S. infant formula category within just one year. Strategic partnerships with retailers like Walmart and Whole Foods have expanded access to their premium, science-backed formula, now available in over 70% of U.S. stores. With >$400M in funding, we’re shifting the industry forward—and this is just the beginning. Help us build a future where all parents can feel amazing about feeding, by joining our growing team of >300 people that stretches across the country. We're proud to offer competitive, family-first benefits, including but not limited to: Health insurance for the whole family: medical, dental, & vision insurance covered 100%, with 90% coverage for your family. Flexible paid time off: plus 12+ company holidays, and 2 floating holidays to use at your discretion! 16-weeks of fully-paid parental leave and new parent support: free 1-year supply of formula, cozy feeding suites, and paid pumping time. Up to 6% 401(k) Match to help you plan for your future. Company equity for every employee: because when we succeed, we succeed together! Visit our site to learn more, and check out some recent press on ByHeart: Entrepreneur: The Illusion of the Shelf – The Driving Force Behind Infant Formula Shortages, and What Needs to Change Forbes: A Startup Wanted To Make A Better Baby Formula. It Took Five Long Years. Business Insider: ByHeart Announces Published Data in a Scholarly Journal on Benefits of The Novel High Quality Protein Blend in Their Groundbreaking Next-Generation Easy to Digest Infant Formula Axios: Infant formula maker ByHeart raises $95 million BabyCenter: 2024 Best formula for Breastfed Babies New Modern Mom: The Clean Formula Moms Are Loving *based on data from infants at approximately 4 months of age Role Description As Executive Assistant, you will be an indispensable partner to the Co-Founders, ensuring they—and the broader Executive Department—operate at peak efficiency. You will be the orchestrator behind the scenes: managing complex calendars, anticipating needs before they arise, and ensuring every detail is flawlessly executed. You pride yourself on precision, proactivity, and follow-through. You notice what others miss, close every loop, and thrive on bringing order to complexity. Scheduling and organization are not just tasks to you—they’re a craft you take pride in. In this role, you’ll shape ByHeart’s corporate cadence, coordinate critical meetings and events, and act as a trusted extension of the Co-Founders in interactions with employees, board members, and external partners. This role is ideal for someone highly organized, solutions-oriented, and energized by making the people around them more effective. You’ll balance independent ownership with close collaboration, staying attuned to the fast-moving needs of a growing company. Because the role is dynamic, you must bring strong business judgment, exceptional communication skills, and the ability to interact seamlessly across functions. Flexibility, adaptability, and a consistent in-office presence (4 days per week) are essential. Title: Executive Assistant to the Co-Founders Reports To: ByHeart Co-Founders, Mia Funt (President) & Ron Belldegrun (CEO) Location: New York, NY (In-office 4 days per week) Role Responsibilities (60%) SCHEDULING: Own and manage complex Co-Founders’ calendars with precision, balancing competing priorities and using sound judgment to make tradeoffs. Act as the gatekeeper and steward of time—protecting focus, prioritizing urgent matters, and providing clarity and context for all scheduling decisions. Coordinate and execute key company meetings and events including Board meetings, leadership sessions, all-hands, performance reviews, founder 1:1s, and internal celebrations. Partner closely with other Executive Assistants to maintain alignment. Maintain and continually refine the ByHeart corporate calendar, ensuring accuracy and anticipating cyclical planning needs. Prepare meetings end-to-end: set up rooms, test AV, manage screensharing, greet visitors, coordinate meals, and oversee logistics. (20%) EXECUTIVE DEPARTMENT SUPPORT: Participate in meetings as a second set of eyes and ears—capturing notes, ensuring follow-ups are tracked, and driving accountability. Support execution of priority Exec Dept. projects such as company-wide retreats, quarterly town halls, and culture-building events. Develop polished materials including decks, templates, documents, and spreadsheets that are error-free and thoughtfully designed. Process expenses, support monthly financial reviews, and ensure administrative workflows run smoothly. Maintain accurate contacts databases and support ongoing stakeholder communications. Provide administrative support as needed: routing agreements, managing signatures, preparing links, and maintaining well-organized files. (20%) CO-FOUNDER ENABLEMENT: Anticipate Co-Founders’ needs for meetings, events, and travel—building itineraries, gathering prep materials, coordinating meals, and ensuring readiness. Build trusted relationships with internal team members, external partners, board members, and investors—representing the Co-Founders with professionalism and tact. Support external engagements including press interviews and partner meetings, ensuring seamless preparation and execution. Coordinate travel and logistics while keeping a close eye on efficiency and costs. Attributes, Skills & Experience Experienced Executive Assistant with +10 years supporting C-Suite executives, board members, and investors, at a >200 person high-growth company Exceptional attention to detail: nothing slips past you. You take pride in flawless execution and view scheduling and coordination as high-value work that enables organizational success. Ultra-organized & reliable: you thrive in complexity, juggle multiple priorities with ease, and always follow through. Superior communicator: clear, tactful, and adaptable in both written and verbal communication. You can navigate nuance with diplomacy and confidence. Proactive problem-solver: resourceful and always a few steps ahead, you anticipate challenges and offer solutions before they’re needed. High integrity & discretion: you are trusted with sensitive information and consistently exercise sound judgment. Calm under pressure: you excel in a fast-paced, dynamic environment without sacrificing accuracy or quality. Team-oriented with strong EQ: you build relationships easily and enjoy supporting others’ success while enhancing the overall employee experience. Tech-savvy: proficient in Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend, and other workflow tools. Design & presentation skills: skilled at building professional decks and materials that align with brand standards. In-office presence: able and willing to commute to the NYC office 4 days a week. The minimum annual salary for this position is $140,000 and the maximum is $160,000. The salary range for performing this role outside of New York City will differ. Additionally, you will be eligible for a discretionary performance based annual cash bonus and to participate in our company’s equity program, plus our robust medical, dental, vision, retirement, and other benefits. We’re excited about your interest in joining ByHeart! Our Talent Acquisition team reviews applications in the order they are received and will reach out directly to schedule interviews. We kindly ask that you refrain from contacting hiring managers or current employees directly. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Responsibilities
As an Executive Assistant, you will manage the Co-Founders' complex calendars and coordinate critical meetings and events. You will also support the Executive Department by capturing notes in meetings and developing polished materials.
Executive Assistant to the Co-Founders at ByHeart
New York, New York, United States - Full Time
Skills Needed
Executive Assistant, Scheduling, Organization, Communication, Problem Solving, Attention To Detail, Teamwork, Tech Savvy, Presentation Skills, Discretion, Adaptability, Time Management, Relationship Building, Logistics Coordination, Project Management
Specialization
The ideal candidate should have over 10 years of experience supporting C-Suite executives and possess exceptional attention to detail and communication skills. A proactive problem-solver with high integrity and discretion is essential for this role.
Experience Required
Minimum 10 year(s)
Executive Assistant - Sales (contract) at TRM Labs
, , United States - Full Time
Skills Needed
Executive Assistant, Sales, Gtm, Organized, Detail Oriented, Strong Communicator, Proactive, Resourceful, Tech Comfortable, Project Tracking, Meeting Management, Administrative Support, Expense Management, Calendar Management, Collaboration, Confidentiality
Specialization
Candidates should have 3+ years of experience as an Executive Assistant, ideally in a fast-paced environment. Strong organizational skills, communication abilities, and familiarity with sales processes are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant (German language required) at SGS
Zug, Zug, Switzerland - Full Time
Skills Needed
Executive Assistant, Organizational Skills, Multitasking, Attention To Detail, Communication Skills, Integrity, Problem Solving, Proactive, Self Motivated, Ms Office Suite, Financial Software, Writing Skills, Fluent English, Fluent German, Research Skills, Confidentiality
Specialization
Candidates should have proven experience supporting C-level executives and possess exceptional organizational skills. A bachelor's degree in business administration or a related field is preferred, along with fluency in English and German.
Experience Required
Minimum 5 year(s)
Executive Assistant (French language required) at SGS
Zug, Zug, Switzerland - Full Time
Skills Needed
Executive Assistant, Calendar Management, Email Screening, Document Preparation, Meeting Coordination, Travel Arrangements, Confidentiality, Expense Reporting, Research, Communication Skills, Problem Solving, Proactive, Ms Office Suite, Bilingual, Organizational Skills, Attention To Detail
Specialization
Candidates should have proven experience supporting C-level executives and possess exceptional organizational skills. A bachelor's degree in a related field and fluency in English and French are preferred.
Experience Required
Minimum 5 year(s)
Offshore Virtual Executive Assistant to the CEO at ProperXPM
, , Brazil - Full Time
Skills Needed
Executive Assistant, Scheduling, Travel Coordination, Event Planning, Email Management, Document Preparation, Confidentiality, Stakeholder Communication, Organizational Skills, Problem Solving, Tech Savvy, Discretion, Adaptability, Proactivity, Flexibility, Time Management
Specialization
Candidates must have 8+ years of experience supporting C-level executives in a fast-paced environment. Strong communication skills, discretion, and the ability to navigate ambiguity are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant, Vice President Corporate Strategy at Chevron
Houston, Texas, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Logistics Coordination, Travel Coordination, Itinerary Preparation, Communication Support, Distribution List Management, Special Projects, Stakeholder Management, Team Collaboration, Concise Writing, Microsoft Office, Ms Teams, Onenote, Onedrive, Excel
Specialization
Candidates must have a high school diploma or equivalent and a minimum of 5 years of administrative experience. Advanced proficiency in Microsoft Office applications and other specified tools is required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Bretoba Contracting
Ingonish Beach, NS, Canada - Full Time
Skills Needed
Microsoft Office, Executive Support, Construction, Real Estate
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at AMERICAN FEDERATION OF MUSICIA dba Canadian Fed of Musicians
North York, ON M3C 3E5, Canada - Full Time
Skills Needed
Interpersonal Skills, Color, Life Insurance, Disabilities, Microsoft Office, Technology, Consideration, Resume, Outlook, Mail, High Proficiency, Communication Skills, Excel
Qualification
Graduate
Executive Assistant at Luxembourg Institute of Health
Luxembourg, , Luxembourg - Full Time
Skills Needed
French, Cancer, English, Sensitive Information, Emotional Intelligence, Missions, Management System
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at MERIDIAN SATURN CAPITAL PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
English, Interpersonal Skills, Working Experience, Mandarin
Specialization
Financial industry is preferred
Qualification
Graduate
Executive Assistant at Build a Dream
Windsor, ON N8X 2X7, Canada - Full Time
Skills Needed
Discretion, Completion, Time Management, Confidentiality, Communication Skills, Accounting Software, Event Planning, Office Administration
Specialization
Business Administration, Administration, Business, Office Administration
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Scotiabank
New York, NY 10281, USA - Full Time
Skills Needed
Accountability
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Last Mile Solutions
3016 Rotterdam, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Elspeth Heyworth Centre for Women
North York, ON M9M 2C7, Canada - Full Time
Skills Needed
Computer Skills, Social Media, Microsoft Word, Powerpoint, Excel, Filing, Webex
Specialization
Social services or related field
Qualification
Graduate
Executive Assistant at Mundipharma
Toronto, ON, Canada - Full Time
Skills Needed
Spreadsheets, Leadership Skills, Email, Communication Skills, Event Planning, Management Skills, Confidentiality, Word Processing
Specialization
Administration, Office Administration
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at CPP Investments
Toronto, ON, Canada - Full Time
Skills Needed
Linkedin, Outlook, Communication Skills, Financial Services, English, Excel, Powerpoint
Qualification
Diploma
Experience Required
Minimum 6 year(s)
Executive Assistant at United Way Winnipeg
Winnipeg, MB, Canada - Full Time
Skills Needed
Microsoft Office, Customer Service, Sensitive Information, Discretion, Collaborative Environment, Executive Support
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Six One Agency
Denver, CO 80209, USA - Full Time
Skills Needed
Discretion, Powerpoint, Social Media, Sensitive Information, Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Wellington Water
Lower Hutt, Wellington, New Zealand - Full Time
Skills Needed
Continuous Improvement, It, Purchase Orders, Catering, Scheduling, Travel, Diary Management
Qualification
Graduate
Executive Assistant at Sarasota County Government
Sarasota County, Florida, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
An office/administrative environment with executive-level exposure
Qualification
Graduate