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Executive Assistant Jobs overseas

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Executive Assistant (m/w/d) in Berlin at publicplan GmbH
Berlin, , Germany - Full Time
Skills Needed
Executive Assistant, Management Assistant, Project Coordination, Decision Preparation, Stakeholder Management, Organizational Talent, Self Responsibility, Discretion, Communication Interface, Meeting Management
Specialization
You should have several years of experience as an Executive Assistant or in a similar senior-level position, with a strong understanding of business processes and the ability to handle sensitive topics. A structured, proactive, and independent working style is essential, along with excellent communication skills at the C-level.
Experience Required
Minimum 5 year(s)
Executive Assistant to the CEO (m/w/d) at Myra Security GmbH
Munich, Bavaria, Germany - Full Time
Skills Needed
Executive Assistant, Calendar Management, Email Management, Travel Coordination, Meeting Preparation, Presentation, Report, Project Management, Ai, Prompt Engineering, German, English, Discretion, Professionalism, Flexibility, Team Spirit
Specialization
Requires several years of experience as an executive assistant or similar role, with a structured, independent, professional, and discreet approach. Must be bilingual in German and English, AI-savvy, quick to learn, flexible, hands‑on, and possess strong team spirit.
Experience Required
Minimum 5 year(s)
Executive Assistant at Columbia College
Columbia, Missouri, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Written Communication, Verbal Communication, Organization, Confidentiality, Project Management, Interpersonal Skills, Problem Solving, Microsoft Office, Time Management, Customer Service
Specialization
Requires a Bachelor's degree and expert-level communication and organizational skills. Candidates must have experience in a business or college environment and the ability to handle confidential information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at ABC Home & Commercial Services
Lewisville, Texas, United States - Full Time
Skills Needed
Calendar Management, Meeting Preparation, Communication Triage, Document Control, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Time Management, Prioritization, Confidentiality, Vendor Coordination, Travel Planning, Expense Management, Event Coordination, Executive Support
Specialization
Candidates need 3-5+ years of experience in administrative or executive assistant roles. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Boulder Jewish Community Center
Boulder, Colorado, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Board Governance, Project Management, Written Communication, Oral Communication, Interpersonal Skills, Problem Solving, Confidentiality, Research And Analysis, Event Planning, Donor Stewardship, Google Workspace, Microsoft Office Suite, Crm Management, Asana
Specialization
Requires 5+ years of experience in executive support, preferably within a non-profit environment. Must be proficient in Google applications, Microsoft Office, and CRM tools like Salesforce, with strong organizational and interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at All In One Accounting
Eagan, Minnesota, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Email Management, Written Communication, Hubspot, Microsoft Outlook, Microsoft Teams, Travel Coordination, Discretion, Time Management, Proactive Problem Solving, Linkedin Management, Presentation Preparation, Crm Management, Administrative Support, Ai Productivity Tools
Specialization
Candidates must have 3+ years of experience supporting a senior executive and possess exceptional written communication skills. Proficiency in Outlook, Teams, and HubSpot is required, along with a strong ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at NAVEX
Lake Oswego, Oregon, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Logistics, Executive Support, Communication Skills, Problem Solving, Ms Office Suite, Microsoft Teams, Slack, Multitasking, Time Management, Confidentiality, Relationship Building, Project Tracking, Ai Readiness, Organizational Skills
Specialization
Requires 5+ years of executive assistant experience in a fast-paced corporate environment. Candidates must be proficient in MS Office and collaboration tools with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at ELSA
Ho Chi Minh City, , Vietnam - Full Time
Skills Needed
Calendar Management, Stakeholder Communication, Project Coordination, Administrative Operations, Event Planning, Google Workspace, Microsoft Office, Slack, Zoom, Salesforce, Hubspot, Genai Tools, Time Management, Multitasking, Problem Solving, Discretion
Specialization
Requires 3-5+ years of experience as an Executive Assistant, preferably in high-growth SaaS or startup environments. Must be proficient in Google Workspace, Microsoft Office, and CRM tools, with strong communication skills and a proactive approach.
Experience Required
Minimum 2 year(s)
Executive Assistant at CHILD CARE COUNCIL OF DUTCHESS AND PUTNAM INC
Town of Poughkeepsie, New York, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Meeting Coordination, Travel Logistics, Correspondence Drafting, Project Tracking, Board Relations, Event Planning, Vendor Management, Microsoft Office Suite, Confidentiality, Data Entry, Organizational Skills, Written Communication, Verbal Communication, Administrative Support
Specialization
Requires an associate's degree or equivalent with at least three years of administrative or executive support experience. Must be proficient in Microsoft Office and possess strong communication skills and the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Executive Assistant at Future
, Louisiana, United States - Full Time
Skills Needed
Calendar Management, Inbox Management, Event Planning, Executive Support, Project Coordination, Vendor Management, Deck Preparation, Google Workspace, Slack, Zoom, Notion, Project Management Tools, Stakeholder Communication, Office Management, Discretion, Problem Solving
Specialization
Requires 5+ years of experience supporting senior executives in fast-paced environments like startups or high-growth tech. Must be highly organized, proficient in modern productivity tools, and capable of producing executive-grade presentations.
Experience Required
Minimum 5 year(s)
Executive Assistant at MASON TRANSIT AUTHORITY
Shelton, Washington, United States - Full Time
Skills Needed
Administrative Support, Public Records Management, Meeting Coordination, Report Preparation, Research, Customer Service, Confidentiality, Notary Public, Event Planning, Electronic Calendaring, Interpersonal Communication, Records Retention, Proofreading, Contract Formatting, Time Management, Multi Tasking
Specialization
Requires an Associate Degree and three years of progressively responsible administrative experience. Preference is given to candidates with Certified Municipal Clerk or Certified Public Records Officer designations.
Experience Required
Minimum 2 year(s)
Executive Assistant at YWCA Dayton
Dayton, Ohio, United States - Full Time
Skills Needed
Calendar Management, Executive Communication, Board Relations, Project Coordination, Stakeholder Management, Microsoft Office, Confidentiality, Strategic Support, Customer Service, Written Communication, Verbal Communication, Organization Skills, Emotional Intelligence, Business Acumen, Professionalism, Time Management
Specialization
Requires a minimum of 7 years of executive-level administrative experience, with 10+ years considered for those without a degree. An associate's degree and experience in the nonprofit sector are highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Rithum CA UK Limited
Portland, Oregon, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Executive Support, Cross Functional Collaboration, Meeting Coordination, Business Communication, Google Workspace, Microsoft Office Suite, Slack, Ai Prompt Engineering, Data Analysis, Time Management, Discretion, Operational Support, Event Planning, Project Tracking
Specialization
Requires 4+ years of experience supporting senior executives in fast-paced environments with proficiency in productivity tools and AI applications. Strong organizational skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hilb Group | HR Consulting
Canton, Massachusetts, United States - Full Time
Skills Needed
Calendar Management, Executive Communication, Event Coordination, Document Preparation, Office Management, Time Management, Microsoft Office Suite, Confidentiality, Project Coordination, Onboarding Support, Research, Professional Demeanor
Specialization
Requires 3+ years of executive assistant experience, preferably within financial services or insurance. Proficiency in Microsoft Office is essential, and a degree in Business Administration or Communications is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Maisa AI
Manises, Valencian Community, Spain - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Stakeholder Management, Project Management, Employer Branding, Event Planning, English Fluency, Spanish Fluency, Prioritization, Written Communication, Verbal Communication
Specialization
Requires 3-5+ years of experience supporting C-level executives in high-growth or fast-paced environments. Must be fluent in both English and Spanish and be based in or willing to work from Valencia, Madrid, or Barcelona.
Experience Required
Minimum 2 year(s)
Executive Assistant at University of Otago
Dunedin, Otago, New Zealand - Full Time
Skills Needed
Diary Management, Minute Taking, Agenda Preparation, Stakeholder Engagement, Executive Support, Communication Skills, Attention To Detail, Problem Solving, Triage, Project Assistance, Confidentiality, Time Management
Specialization
Candidates must be proactive, experienced executive assistants capable of working independently in a fast-paced environment. Proficiency in board minute-taking and the legal right to work in New Zealand are required or advantageous.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tule River Indian Housing Authority
, California, United States - Full Time
Skills Needed
Executive Support, Board Administration, Calendar Management, Records Management, Microsoft Office 365, Meeting Minutes, Travel Coordination, Professional Communication, Confidentiality, Office Administration, Agenda Preparation, Project Tracking
Specialization
Requires at least three years of administrative experience and a preferred associate degree in business or a related field. Candidates must be able to obtain a Tribal Administrative Assistant Certificate within one year and possess advanced Microsoft Office skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Executive Support, Travel Coordination, Executive Communication, Project Coordination, Google Workspace, Microsoft Office, Meeting Preparation, Expense Reporting, Operational Support, Digital Filing, Stakeholder Management, Time Zone Coordination, Research, Administrative Operations, Confidentiality
Specialization
Requires 3+ years of experience supporting senior executives with proficiency in Google Workspace and Microsoft Office. Must have strong English communication skills and experience managing complex scheduling across multiple time zones.
Experience Required
Minimum 2 year(s)
Executive Assistant at Quest Diagnostics Careers
Secaucus, New Jersey, United States - Full Time
Skills Needed
Executive Support, Operations Management, Microsoft Office Suite, Written Communication, Presentation Development, Stakeholder Management, Confidentiality, Cross Functional Collaboration, Time Management, Information Flow Management
Specialization
Requires 5-7 years of experience, including at least 3 years supporting senior leaders in high-performance environments like consulting or military. Candidates must be proficient in Microsoft Office and possess exceptional written communication skills for developing presentations.
Experience Required
Minimum 5 year(s)
Executive Assistant at Archetype AI
San Mateo, California, United States - Full Time
Skills Needed
Executive Support, Office Management, Calendar Management, Travel Coordination, Meeting Preparation, Vendor Management, Onboarding, Hr Administration, Recruiting Coordination, Strategic Coordination, Google Workspace, Slack, Problem Solving, Written Communication, Verbal Communication, Discretion
Specialization
Requires 4-7 years of experience in executive support or operations, preferably within a fast-paced tech startup. Must possess exceptional organizational skills, discretion, and mastery of modern workplace tools like Google Workspace and Slack.
Experience Required
Minimum 5 year(s)
Executive Assistant (m/w/d) in Berlin at publicplan GmbH
Berlin, , Germany -
Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Management Assistant, Project Coordination, Decision Preparation, Stakeholder Management, Organizational Talent, Self-Responsibility, Discretion, Communication Interface, Meeting Management

Industry

IT Services and IT Consulting

Description
Einleitung Du unterstützt die Geschäftsführung auf Executive-Level: strukturiert, vorausschauend und mit dem nötigen Fingerspitzengefühl für vertrauliche Themen. Als zentrale Vertrauensperson trägst du maßgeblich dazu bei, dass strategische Entscheidungen fundiert vorbereitet und operative Abläufe souverän koordiniert werden. Deine Aufgaben Du unterstützt die Geschäftsführung in allen organisatorischen und strategischen Belangen und sorgst für eine reibungslose Priorisierung des Tagesgeschäfts. Du übernimmst die vorausschauende Planung, Steuerung und Optimierung des CEO-Kalenders inklusive inhaltlicher Vorbereitung von Terminen. Du erstellst Entscheidungsgrundlagen, Präsentationen und Briefings für interne und externe Management-Meetings. Du koordinierst vertrauliche Projekte und übernimmst deren strukturierte Nachverfolgung über verschiedene Stakeholder hinweg. Du fungierst als zentrale Schnittstelle zwischen Geschäftsführung, Führungsteam und externen Partnern und gewährleistest ein verlässliches Kommunikations- und Informationsmanagement. Du verantwortest ein professionelles Kommunikations- und Informationsmanagement und treibst die konsequente Nachverfolgung von Themen und Verantwortlichkeiten voran. Dein Profil Du hast mehrjährige Erfahrung als Executive Assistant, Management Assistant oder in einer vergleichbaren Position auf Senior-Level. Du verfügst über ein ausgeprägtes Verständnis für Geschäftsprozesse, Prioritätensteuerung und den vertraulichen Umgang mit sensiblen Themen im Executive-Umfeld. Du zeichnest dich durch eine strukturierte, proaktive und eigenständige Arbeitsweise aus und behältst auch in dynamischen Situationen jederzeit den Überblick. Du kommunizierst souverän auf C-Level-Niveau und überzeugst durch Klarheit, Verbindlichkeit und ein starkes Stakeholder-Management. Du gehst sicher mit MS Office, insbesondere PowerPoint, sowie digitalen Collaboration- und Reporting-Tools um; Kenntnisse in LucaNet und HubSpot sind von Vorteil. Du hast fließende Deutschkenntnisse – gute Englischkenntnisse runden dein Profil ab. Unsere Benefits Ein strategisch positioniertes Unternehmen mit Haltung, Relevanz und Entwicklungsperspektive. Ein interdisziplinäres, offenes und motiviertes Team. Attraktive Benefits wie Fahrradleasing, Mitarbeiterangebote, zahlreiche Weiterbildungsmöglichkeiten, Urban Sports-Mitgliedschaften und eine moderne technische Ausstattung (Apple oder Windows). Einen modernen Arbeitsplatz in Berlin. Zudem bieten wir flexible Arbeitszeiten und unterstützen eine ausgewogene Work-Life-Balance. Kontaktinformationen Siehst du dich als Teil der Mission, Deutschlands digitale Zukunft zu gestalten? Dann startet hier und jetzt der Countdown für deine Bewerbung bei der Nummer Eins für Open Source-Lösungen im E-Government. Noch Fragen? Aber gern! Sprich uns einfach an: Unser Recruitingteam erreichst du unter Tel. 0211/63550180 oder per Mail (hr@publicplan.de). Bitte beachte, dass ein Wohnsitz in Deutschland vorhanden sein muss. Wir wertschätzen Vielfalt und begrüßen daher alle Bewerbungen – unabhängig von Geschlecht, Nationalität, ethnischer und sozialer Herkunft, Religion/ Weltanschauung, Behinderung, Alter sowie sexueller Orientierung und Identität. Unsere Informationen zum Datenschutz für Bewerber (m/w/d) findest du hier. Information für Personaldienstleister: Wir bitten Personaldienstleister und Headhunter auf eine unaufgeforderte Zusendung von Bewerber-Profilen zu verzichten, da diese nicht gewünscht sind und demzufolge als Spam behandelt und nicht beachtet bzw. gelöscht werden. About us Wir sind Menschen, die sich bewusst für eine Aufgabe entschieden haben, die anspruchsvoll ist und direkt wirkt: die digitale Transformation der öffentlichen Verwaltung. Seit 15 Jahren arbeiten wir bei publicplan dort, wo föderale Komplexität, Open-Source-Technologie und Verwaltungsrealität zusammenkommen. Wir lösen die schwierigen Probleme und sind stolz darauf, wenn es klappt. Als Teil der Allgeier-Gruppe haben wir den Rückhalt eines großen Unternehmens, arbeiten aber mit dem Fokus und der Haltung eines spezialisierten Mittelständlers. Unabhängig in der Beratung, klar in der Überzeugung: gute Verwaltung stärkt das Vertrauen der Menschen in ihren Staat. Daran arbeiten wir jeden Tag.
Responsibilities
You will support the management in all organizational and strategic matters, ensuring smooth prioritization of daily business. You will also be responsible for proactive planning, management, and optimization of the CEO's calendar, including preparation for meetings.
Executive Assistant (m/w/d) in Berlin at publicplan GmbH
Berlin, , Germany - Full Time
Skills Needed
Executive Assistant, Management Assistant, Project Coordination, Decision Preparation, Stakeholder Management, Organizational Talent, Self Responsibility, Discretion, Communication Interface, Meeting Management
Specialization
You should have several years of experience as an Executive Assistant or in a similar senior-level position, with a strong understanding of business processes and the ability to handle sensitive topics. A structured, proactive, and independent working style is essential, along with excellent communication skills at the C-level.
Experience Required
Minimum 5 year(s)
Executive Assistant to the CEO (m/w/d) at Myra Security GmbH
Munich, Bavaria, Germany - Full Time
Skills Needed
Executive Assistant, Calendar Management, Email Management, Travel Coordination, Meeting Preparation, Presentation, Report, Project Management, Ai, Prompt Engineering, German, English, Discretion, Professionalism, Flexibility, Team Spirit
Specialization
Requires several years of experience as an executive assistant or similar role, with a structured, independent, professional, and discreet approach. Must be bilingual in German and English, AI-savvy, quick to learn, flexible, hands‑on, and possess strong team spirit.
Experience Required
Minimum 5 year(s)
Executive Assistant at Columbia College
Columbia, Missouri, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Written Communication, Verbal Communication, Organization, Confidentiality, Project Management, Interpersonal Skills, Problem Solving, Microsoft Office, Time Management, Customer Service
Specialization
Requires a Bachelor's degree and expert-level communication and organizational skills. Candidates must have experience in a business or college environment and the ability to handle confidential information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at ABC Home & Commercial Services
Lewisville, Texas, United States - Full Time
Skills Needed
Calendar Management, Meeting Preparation, Communication Triage, Document Control, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Time Management, Prioritization, Confidentiality, Vendor Coordination, Travel Planning, Expense Management, Event Coordination, Executive Support
Specialization
Candidates need 3-5+ years of experience in administrative or executive assistant roles. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Boulder Jewish Community Center
Boulder, Colorado, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Board Governance, Project Management, Written Communication, Oral Communication, Interpersonal Skills, Problem Solving, Confidentiality, Research And Analysis, Event Planning, Donor Stewardship, Google Workspace, Microsoft Office Suite, Crm Management, Asana
Specialization
Requires 5+ years of experience in executive support, preferably within a non-profit environment. Must be proficient in Google applications, Microsoft Office, and CRM tools like Salesforce, with strong organizational and interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at All In One Accounting
Eagan, Minnesota, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Email Management, Written Communication, Hubspot, Microsoft Outlook, Microsoft Teams, Travel Coordination, Discretion, Time Management, Proactive Problem Solving, Linkedin Management, Presentation Preparation, Crm Management, Administrative Support, Ai Productivity Tools
Specialization
Candidates must have 3+ years of experience supporting a senior executive and possess exceptional written communication skills. Proficiency in Outlook, Teams, and HubSpot is required, along with a strong ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at NAVEX
Lake Oswego, Oregon, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Logistics, Executive Support, Communication Skills, Problem Solving, Ms Office Suite, Microsoft Teams, Slack, Multitasking, Time Management, Confidentiality, Relationship Building, Project Tracking, Ai Readiness, Organizational Skills
Specialization
Requires 5+ years of executive assistant experience in a fast-paced corporate environment. Candidates must be proficient in MS Office and collaboration tools with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at ELSA
Ho Chi Minh City, , Vietnam - Full Time
Skills Needed
Calendar Management, Stakeholder Communication, Project Coordination, Administrative Operations, Event Planning, Google Workspace, Microsoft Office, Slack, Zoom, Salesforce, Hubspot, Genai Tools, Time Management, Multitasking, Problem Solving, Discretion
Specialization
Requires 3-5+ years of experience as an Executive Assistant, preferably in high-growth SaaS or startup environments. Must be proficient in Google Workspace, Microsoft Office, and CRM tools, with strong communication skills and a proactive approach.
Experience Required
Minimum 2 year(s)
Executive Assistant at CHILD CARE COUNCIL OF DUTCHESS AND PUTNAM INC
Town of Poughkeepsie, New York, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Meeting Coordination, Travel Logistics, Correspondence Drafting, Project Tracking, Board Relations, Event Planning, Vendor Management, Microsoft Office Suite, Confidentiality, Data Entry, Organizational Skills, Written Communication, Verbal Communication, Administrative Support
Specialization
Requires an associate's degree or equivalent with at least three years of administrative or executive support experience. Must be proficient in Microsoft Office and possess strong communication skills and the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Executive Assistant at Future
, Louisiana, United States - Full Time
Skills Needed
Calendar Management, Inbox Management, Event Planning, Executive Support, Project Coordination, Vendor Management, Deck Preparation, Google Workspace, Slack, Zoom, Notion, Project Management Tools, Stakeholder Communication, Office Management, Discretion, Problem Solving
Specialization
Requires 5+ years of experience supporting senior executives in fast-paced environments like startups or high-growth tech. Must be highly organized, proficient in modern productivity tools, and capable of producing executive-grade presentations.
Experience Required
Minimum 5 year(s)
Executive Assistant at MASON TRANSIT AUTHORITY
Shelton, Washington, United States - Full Time
Skills Needed
Administrative Support, Public Records Management, Meeting Coordination, Report Preparation, Research, Customer Service, Confidentiality, Notary Public, Event Planning, Electronic Calendaring, Interpersonal Communication, Records Retention, Proofreading, Contract Formatting, Time Management, Multi Tasking
Specialization
Requires an Associate Degree and three years of progressively responsible administrative experience. Preference is given to candidates with Certified Municipal Clerk or Certified Public Records Officer designations.
Experience Required
Minimum 2 year(s)
Executive Assistant at YWCA Dayton
Dayton, Ohio, United States - Full Time
Skills Needed
Calendar Management, Executive Communication, Board Relations, Project Coordination, Stakeholder Management, Microsoft Office, Confidentiality, Strategic Support, Customer Service, Written Communication, Verbal Communication, Organization Skills, Emotional Intelligence, Business Acumen, Professionalism, Time Management
Specialization
Requires a minimum of 7 years of executive-level administrative experience, with 10+ years considered for those without a degree. An associate's degree and experience in the nonprofit sector are highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Rithum CA UK Limited
Portland, Oregon, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Executive Support, Cross Functional Collaboration, Meeting Coordination, Business Communication, Google Workspace, Microsoft Office Suite, Slack, Ai Prompt Engineering, Data Analysis, Time Management, Discretion, Operational Support, Event Planning, Project Tracking
Specialization
Requires 4+ years of experience supporting senior executives in fast-paced environments with proficiency in productivity tools and AI applications. Strong organizational skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hilb Group | HR Consulting
Canton, Massachusetts, United States - Full Time
Skills Needed
Calendar Management, Executive Communication, Event Coordination, Document Preparation, Office Management, Time Management, Microsoft Office Suite, Confidentiality, Project Coordination, Onboarding Support, Research, Professional Demeanor
Specialization
Requires 3+ years of executive assistant experience, preferably within financial services or insurance. Proficiency in Microsoft Office is essential, and a degree in Business Administration or Communications is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Maisa AI
Manises, Valencian Community, Spain - Full Time
Skills Needed
Calendar Management, Travel Coordination, Executive Support, Stakeholder Management, Project Management, Employer Branding, Event Planning, English Fluency, Spanish Fluency, Prioritization, Written Communication, Verbal Communication
Specialization
Requires 3-5+ years of experience supporting C-level executives in high-growth or fast-paced environments. Must be fluent in both English and Spanish and be based in or willing to work from Valencia, Madrid, or Barcelona.
Experience Required
Minimum 2 year(s)
Executive Assistant at University of Otago
Dunedin, Otago, New Zealand - Full Time
Skills Needed
Diary Management, Minute Taking, Agenda Preparation, Stakeholder Engagement, Executive Support, Communication Skills, Attention To Detail, Problem Solving, Triage, Project Assistance, Confidentiality, Time Management
Specialization
Candidates must be proactive, experienced executive assistants capable of working independently in a fast-paced environment. Proficiency in board minute-taking and the legal right to work in New Zealand are required or advantageous.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tule River Indian Housing Authority
, California, United States - Full Time
Skills Needed
Executive Support, Board Administration, Calendar Management, Records Management, Microsoft Office 365, Meeting Minutes, Travel Coordination, Professional Communication, Confidentiality, Office Administration, Agenda Preparation, Project Tracking
Specialization
Requires at least three years of administrative experience and a preferred associate degree in business or a related field. Candidates must be able to obtain a Tribal Administrative Assistant Certificate within one year and possess advanced Microsoft Office skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Executive Support, Travel Coordination, Executive Communication, Project Coordination, Google Workspace, Microsoft Office, Meeting Preparation, Expense Reporting, Operational Support, Digital Filing, Stakeholder Management, Time Zone Coordination, Research, Administrative Operations, Confidentiality
Specialization
Requires 3+ years of experience supporting senior executives with proficiency in Google Workspace and Microsoft Office. Must have strong English communication skills and experience managing complex scheduling across multiple time zones.
Experience Required
Minimum 2 year(s)
Executive Assistant at Quest Diagnostics Careers
Secaucus, New Jersey, United States - Full Time
Skills Needed
Executive Support, Operations Management, Microsoft Office Suite, Written Communication, Presentation Development, Stakeholder Management, Confidentiality, Cross Functional Collaboration, Time Management, Information Flow Management
Specialization
Requires 5-7 years of experience, including at least 3 years supporting senior leaders in high-performance environments like consulting or military. Candidates must be proficient in Microsoft Office and possess exceptional written communication skills for developing presentations.
Experience Required
Minimum 5 year(s)
Executive Assistant at Archetype AI
San Mateo, California, United States - Full Time
Skills Needed
Executive Support, Office Management, Calendar Management, Travel Coordination, Meeting Preparation, Vendor Management, Onboarding, Hr Administration, Recruiting Coordination, Strategic Coordination, Google Workspace, Slack, Problem Solving, Written Communication, Verbal Communication, Discretion
Specialization
Requires 4-7 years of experience in executive support or operations, preferably within a fast-paced tech startup. Must possess exceptional organizational skills, discretion, and mastery of modern workplace tools like Google Workspace and Slack.
Experience Required
Minimum 5 year(s)