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Executive Assistant Jobs overseas

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Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa - Full Time
Skills Needed
Executive Assistant, Administrative Support, Ai Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of 5 years supporting senior executives as an Executive Assistant. Essential requirements include exceptional organizational skills, strong communication abilities, proficiency in Microsoft Office Suite, and a demonstrated interest in utilizing AI technologies for productivity enhancement.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at Temple Health System
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Problem Solving, Policy Knowledge, Procedure Knowledge, Workflow Management, Time Management, Confidentiality, Travel Arrangement
Specialization
Candidates are required to have 5 years of experience in a related administrative capacity, including 1 year in a healthcare or research setting. A Bachelor's Degree is required, though a combination of relevant education and experience may be considered in lieu of the degree.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tiverton Advisors
Raleigh, North Carolina, United States - Full Time
Skills Needed
Calendar Management, Stakeholder Communications, Process Management, Meeting Logistics, Accountability Partner, Information Resource, Expense Reporting, Travel Coordination, Project Management, Confidentiality, Microsoft Office Suite, Outlook, Teams, Copilot, Time Management, Attention To Detail
Specialization
Candidates must possess a Bachelor's degree and a minimum of five years of experience providing direct executive support to C-Level leaders, demonstrating strong initiative in a fast-paced environment. Essential qualifications include proficiency in the Microsoft Office Suite, outstanding communication and organizational skills, meticulous attention to detail, and the capacity to manage highly confidential information with integrity.
Experience Required
Minimum 5 year(s)
EXECUTIVE ASSISTANT at Girl Scouts of Central Illinois
Bloomington, Illinois, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Travel Coordination, Meeting Coordination, Correspondence Preparation, Report Preparation, Presentation Preparation, Research, Discretion, Relationship Building, Minute Taking, Archiving, Record Keeping, Customer Service, Microsoft Office Proficiency, Verbal Communication
Specialization
Candidates must believe in the Girl Scout mission, possess good character, integrity, and enthusiasm, and have computer proficiency in Microsoft Office Products. A Bachelor's Degree is preferred, along with a minimum of three years of experience supporting senior-level management, strong organizational skills, and the ability to work flexible hours including evenings and weekends.
Experience Required
Minimum 2 year(s)
Executive Assistant at City of Danville
Danville, Kentucky, United States - Full Time
Skills Needed
Office Administration, Clerical Work, Data Entry, Records Management, Research, Document Preparation, Business Letter Composition, Information Coordination, Regulatory Reporting, Deed Research, Grant Research, Budget Monitoring, Standard Operating Procedures Development, Liaison, Contract Oversight, Microsoft Office Proficiency
Specialization
Candidates must possess a strong working knowledge of utility operations, related codes, and regulations, along with proficiency in Microsoft Office and excellent communication skills. A minimum of 3-5 years of administrative experience in a professional environment is required, along with a high school diploma, a valid driver's license, and the ability to maintain high confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Self Direction, Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office, Powerpoint, Microsoft 365, Confidentiality, Note Taking, Attention To Detail, Emotional Maturity, Decision Making, Adaptability
Specialization
Candidates must possess exemplary planning, time management, and communication skills, along with the ability to work resourcefully and self-directedly while maintaining the highest level of confidentiality. Required qualifications include previous experience supporting an executive with scheduling and travel, proficiency in Microsoft Office (especially PowerPoint), and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Fidelity National Financial
Plano, Texas, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Planning, Onboarding, Recruiting, Expense Reporting, Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Google Workspace, Zoom, Teams, Problem Solving, Vendor Management, Logistics
Specialization
Candidates must possess a bachelor's degree and at least two years of experience in an executive or personal assistant role. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at National Insurance Crime Bureau
Oak Brook, Illinois, United States - Full Time
Skills Needed
Administrative Support, Corporate Records Management, Legal Filings, Contract Management, Governance Process Support, Meeting Coordination, Logistics Management, Deadline Tracking, Invoice Processing, Typing Accuracy, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Organization, Confidentiality
Specialization
Candidates must have experience in an administrative role, with preference given to those supporting senior-level executives, and strong proficiency in Microsoft Office Suite is required, alongside excellent typing speed and accuracy (60 wpm). Experience in a legal setting, a legal assistant certificate, or an associate's degree are preferred qualifications.
Experience Required
Minimum 2 year(s)
Executive Assistant at JPMC Candidate Experience page
Bengaluru, karnataka, India - Full Time
Skills Needed
Calendar Management, Confidentiality, Initiative, Decision Making, Microsoft Word, Excel, Powerpoint, Scheduling, Expense Processing, Travel Coordination, Communication Skills, Interpersonal Skills, Telephone Etiquette, Problem Solving, Adaptability
Specialization
Candidates must possess a Bachelor's degree in any field and a minimum of five years of experience in an Executive Administrative Assistant role. Required capabilities include strong proficiency in Microsoft Office Suite and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Abstrakt Marketing Group
Livermore, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Hubspot Crm, Workflow Automation, Ai Tools, Sop Development, Process Improvement, Data Entry, Reporting, Communication, Discretion, Organization, Time Management, Systems Thinking, Project Coordination, Tech Savvy
Specialization
Candidates must possess over three years of experience as an Executive or Operations Assistant, with mandatory hands-on proficiency in HubSpot CRM management, workflows, and reporting. Strong proficiency in AI tools like ChatGPT and a systems-oriented mindset are crucial for success in this operations-focused support role.
Experience Required
Minimum 2 year(s)
Executive Assistant at QBE Insurance Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail Oriented, Financial Management, Intentional Collaboration, Legal Administrative Support, Managing Performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder Management
Specialization
The ideal candidate has proven experience supporting senior executives in fast-paced, complex environments. They must possess exceptional organizational skills, high emotional intelligence, and the ability to handle sensitive matters with absolute integrity.
Experience Required
Minimum 5 year(s)
Executive Assistant at CHAOS Industries
Hawthorne, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Presentation Building, Executive Communication, Data Analysis, Discretion, Judgment, Prioritization, Action Item Tracking, Stakeholder Management, Emotional Intelligence, Collaboration
Specialization
Candidates must have 8 or more years of experience supporting C-suite executives in a fast-paced environment, with proven experience handling highly sensitive or confidential matters. Essential skills include the ability to independently create polished materials from rough input, strong organizational skills, and exceptional professionalism and judgment.
Experience Required
Minimum 10 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at myCareer - NSW Government
, , Australia - Full Time
Skills Needed
Prioritisation, Handling Multiple Tasks, Confidentiality, Communication, Organisational Ability, Meticulous Approach, Stakeholder Collaboration, Adaptability, Resilience, Political Awareness, Diary Management, Travel Coordination
Specialization
Candidates must demonstrate proficiency in handling multiple tasks under pressure while maintaining utmost confidentiality, alongside strong verbal and written communication skills. Essential requirements include effective stakeholder collaboration, adaptability to changing circumstances, and knowledge of NSW Government operations and the political landscape.
Executive Assistant at Pacific Service Credit Union
Concord, California, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Schedule Management, Drafting Communications, Travel Coordination, Expense Reporting, Material Preparation, Meeting Coordination, Minute Taking, Record Maintenance, Project Support, Confidentiality, Communication Skills, Problem Solving, Attention To Detail, Microsoft 365 Suite
Specialization
Candidates must possess a Bachelor's Degree and a minimum of 5–7 years of experience supporting senior executives, preferably in a complex organization. Essential qualifications include high proficiency in the Microsoft 365 Suite and experience with project management/CRM tools, alongside excellent communication and organizational skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Westpac Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Diary Management, Inbox Management, Travel Arrangements, Expense Management, Event Management, Stakeholder Engagement, People Management, Relationship Management, Advanced Computer Literacy, Ms Office, Planning, Organization, Verbal Communication, Written Communication, Interpersonal Skills, C Suite Support
Specialization
Successful candidates must have prior experience supporting Technology Executives within large corporate settings, preferably with matrix reporting structures, and must be adaptable to a fast-paced, agile environment. Key requirements include exceptional people skills, advanced proficiency in diary/email management using tools like MS Office, and proven ability to handle C-Suite support demands with high attention to detail.
Experience Required
Minimum 5 year(s)
Executive Assistant at Kids' Food Basket
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Briefing Materials Preparation, Presentation Preparation, Correspondence Preparation, Board Meeting Coordination, Record Keeping, Meeting Minutes Documentation, Internal Communications, Community Engagement Support, Donor Summaries Preparation, Stakeholder Relationship Management, Action Item Tracking, Confidential Document Management, Microsoft Office 365 Proficiency
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with 3–5 years of experience supporting senior executives, preferably within a mission-driven organization. Essential qualities include exceptional organization, strong communication skills, political savvy, sound judgment, and the ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa -
Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Administrative Support, AI Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving

Industry

Renewable Energy Semiconductor Manufacturing

Description
The Executive Assistant provides high-level administrative support to the Chief Strategist & Partnerships (CSP), leveraging AI tools and technologies to maximize efficiency and effectiveness. This role requires exceptional organizational skills, attention to detail, discretion, the ability to anticipate needs, and a proactive approach to utilizing AI for optimization. The Executive Assistant will be a key point of contact for internal and external stakeholders, representing the CSP and Pele Energy Group with professionalism and polish. AI-Enhanced Calendar Management: Proactively manage the CSP's complex calendar, utilizing AI-powered scheduling tools to optimize meeting scheduling, prioritize conflicting requests, and integrate personal and work calendars seamlessly. Leverage AI for smart reminders and task management related to calendar events. AI-Driven Travel Arrangements: Coordinate all aspects of domestic and international travel, employing AI travel platforms to find the best flight and accommodation options, manage itineraries, and anticipate potential travel disruptions. Utilize AI for expense tracking and reporting related to travel. Intelligent Communication Management: Manage the flow of information, using AI-powered email filtering and prioritization tools to ensure timely responses to critical communications. Leverage AI writing assistants for drafting correspondence and preparing presentations. AI-Assisted Meeting Preparation: Prepare meeting agendas, gather relevant materials, and ensure meeting logistics are handled smoothly. Utilize AI tools for transcribing meeting minutes and generating summaries. Document Management & Automation: Organize and maintain electronic and physical files, leveraging AI-powered document management systems for efficient search and retrieval. Explore opportunities for document automation using AI. Relationship Management & CRM Integration: Build and maintain strong relationships with internal and external stakeholders, utilizing CRM systems and AI-powered relationship insights to personalize communication and track interactions. AI-Powered Project Support: Provide support on special projects, leveraging AI tools for research, data analysis, and project coordination. Explore AI-driven project management platforms for task management and progress tracking. Expense Management & Automation: Process expense reports, utilizing AI-powered expense management tools for automated data entry and reconciliation. Confidentiality: Maintain strict confidentiality regarding sensitive information. Proactive Problem Solving with AI Assistance: Proactively identify and resolve administrative issues, leveraging AI-powered problem-solving tools and resources to anticipate potential problems and develop effective solutions. Continuous Learning & AI Adoption: Stay up-to-date with the latest AI tools and technologies and actively seek opportunities to integrate them into daily tasks to enhance efficiency and productivity. Desired Skills & Qualifications Bachelor's degree or equivalent experience. 5+ years of experience as an Executive Assistant, supporting senior executives. Exceptional organizational skills and attention to detail. Excellent communication (written and verbal) and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving and decision-making abilities. Ability to work independently and as part of a team. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. High level of discretion and professionalism. Demonstrated experience and interest in utilizing AI tools and technologies for productivity enhancement. Experience in the renewable energy and development sector is a plus
Responsibilities
The Executive Assistant will provide high-level administrative support to the Chief Strategist & Partnerships (CSP), focusing heavily on leveraging AI tools for scheduling, travel coordination, communication management, and meeting preparation to maximize efficiency. This role involves acting as a key professional contact for stakeholders while maintaining strict confidentiality and proactively solving administrative issues.
Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa - Full Time
Skills Needed
Executive Assistant, Administrative Support, Ai Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of 5 years supporting senior executives as an Executive Assistant. Essential requirements include exceptional organizational skills, strong communication abilities, proficiency in Microsoft Office Suite, and a demonstrated interest in utilizing AI technologies for productivity enhancement.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at Temple Health System
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Problem Solving, Policy Knowledge, Procedure Knowledge, Workflow Management, Time Management, Confidentiality, Travel Arrangement
Specialization
Candidates are required to have 5 years of experience in a related administrative capacity, including 1 year in a healthcare or research setting. A Bachelor's Degree is required, though a combination of relevant education and experience may be considered in lieu of the degree.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tiverton Advisors
Raleigh, North Carolina, United States - Full Time
Skills Needed
Calendar Management, Stakeholder Communications, Process Management, Meeting Logistics, Accountability Partner, Information Resource, Expense Reporting, Travel Coordination, Project Management, Confidentiality, Microsoft Office Suite, Outlook, Teams, Copilot, Time Management, Attention To Detail
Specialization
Candidates must possess a Bachelor's degree and a minimum of five years of experience providing direct executive support to C-Level leaders, demonstrating strong initiative in a fast-paced environment. Essential qualifications include proficiency in the Microsoft Office Suite, outstanding communication and organizational skills, meticulous attention to detail, and the capacity to manage highly confidential information with integrity.
Experience Required
Minimum 5 year(s)
EXECUTIVE ASSISTANT at Girl Scouts of Central Illinois
Bloomington, Illinois, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Travel Coordination, Meeting Coordination, Correspondence Preparation, Report Preparation, Presentation Preparation, Research, Discretion, Relationship Building, Minute Taking, Archiving, Record Keeping, Customer Service, Microsoft Office Proficiency, Verbal Communication
Specialization
Candidates must believe in the Girl Scout mission, possess good character, integrity, and enthusiasm, and have computer proficiency in Microsoft Office Products. A Bachelor's Degree is preferred, along with a minimum of three years of experience supporting senior-level management, strong organizational skills, and the ability to work flexible hours including evenings and weekends.
Experience Required
Minimum 2 year(s)
Executive Assistant at City of Danville
Danville, Kentucky, United States - Full Time
Skills Needed
Office Administration, Clerical Work, Data Entry, Records Management, Research, Document Preparation, Business Letter Composition, Information Coordination, Regulatory Reporting, Deed Research, Grant Research, Budget Monitoring, Standard Operating Procedures Development, Liaison, Contract Oversight, Microsoft Office Proficiency
Specialization
Candidates must possess a strong working knowledge of utility operations, related codes, and regulations, along with proficiency in Microsoft Office and excellent communication skills. A minimum of 3-5 years of administrative experience in a professional environment is required, along with a high school diploma, a valid driver's license, and the ability to maintain high confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Self Direction, Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office, Powerpoint, Microsoft 365, Confidentiality, Note Taking, Attention To Detail, Emotional Maturity, Decision Making, Adaptability
Specialization
Candidates must possess exemplary planning, time management, and communication skills, along with the ability to work resourcefully and self-directedly while maintaining the highest level of confidentiality. Required qualifications include previous experience supporting an executive with scheduling and travel, proficiency in Microsoft Office (especially PowerPoint), and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Fidelity National Financial
Plano, Texas, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Planning, Onboarding, Recruiting, Expense Reporting, Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Google Workspace, Zoom, Teams, Problem Solving, Vendor Management, Logistics
Specialization
Candidates must possess a bachelor's degree and at least two years of experience in an executive or personal assistant role. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at National Insurance Crime Bureau
Oak Brook, Illinois, United States - Full Time
Skills Needed
Administrative Support, Corporate Records Management, Legal Filings, Contract Management, Governance Process Support, Meeting Coordination, Logistics Management, Deadline Tracking, Invoice Processing, Typing Accuracy, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Organization, Confidentiality
Specialization
Candidates must have experience in an administrative role, with preference given to those supporting senior-level executives, and strong proficiency in Microsoft Office Suite is required, alongside excellent typing speed and accuracy (60 wpm). Experience in a legal setting, a legal assistant certificate, or an associate's degree are preferred qualifications.
Experience Required
Minimum 2 year(s)
Executive Assistant at JPMC Candidate Experience page
Bengaluru, karnataka, India - Full Time
Skills Needed
Calendar Management, Confidentiality, Initiative, Decision Making, Microsoft Word, Excel, Powerpoint, Scheduling, Expense Processing, Travel Coordination, Communication Skills, Interpersonal Skills, Telephone Etiquette, Problem Solving, Adaptability
Specialization
Candidates must possess a Bachelor's degree in any field and a minimum of five years of experience in an Executive Administrative Assistant role. Required capabilities include strong proficiency in Microsoft Office Suite and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Abstrakt Marketing Group
Livermore, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Hubspot Crm, Workflow Automation, Ai Tools, Sop Development, Process Improvement, Data Entry, Reporting, Communication, Discretion, Organization, Time Management, Systems Thinking, Project Coordination, Tech Savvy
Specialization
Candidates must possess over three years of experience as an Executive or Operations Assistant, with mandatory hands-on proficiency in HubSpot CRM management, workflows, and reporting. Strong proficiency in AI tools like ChatGPT and a systems-oriented mindset are crucial for success in this operations-focused support role.
Experience Required
Minimum 2 year(s)
Executive Assistant at QBE Insurance Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail Oriented, Financial Management, Intentional Collaboration, Legal Administrative Support, Managing Performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder Management
Specialization
The ideal candidate has proven experience supporting senior executives in fast-paced, complex environments. They must possess exceptional organizational skills, high emotional intelligence, and the ability to handle sensitive matters with absolute integrity.
Experience Required
Minimum 5 year(s)
Executive Assistant at CHAOS Industries
Hawthorne, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Presentation Building, Executive Communication, Data Analysis, Discretion, Judgment, Prioritization, Action Item Tracking, Stakeholder Management, Emotional Intelligence, Collaboration
Specialization
Candidates must have 8 or more years of experience supporting C-suite executives in a fast-paced environment, with proven experience handling highly sensitive or confidential matters. Essential skills include the ability to independently create polished materials from rough input, strong organizational skills, and exceptional professionalism and judgment.
Experience Required
Minimum 10 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at myCareer - NSW Government
, , Australia - Full Time
Skills Needed
Prioritisation, Handling Multiple Tasks, Confidentiality, Communication, Organisational Ability, Meticulous Approach, Stakeholder Collaboration, Adaptability, Resilience, Political Awareness, Diary Management, Travel Coordination
Specialization
Candidates must demonstrate proficiency in handling multiple tasks under pressure while maintaining utmost confidentiality, alongside strong verbal and written communication skills. Essential requirements include effective stakeholder collaboration, adaptability to changing circumstances, and knowledge of NSW Government operations and the political landscape.
Executive Assistant at Pacific Service Credit Union
Concord, California, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Schedule Management, Drafting Communications, Travel Coordination, Expense Reporting, Material Preparation, Meeting Coordination, Minute Taking, Record Maintenance, Project Support, Confidentiality, Communication Skills, Problem Solving, Attention To Detail, Microsoft 365 Suite
Specialization
Candidates must possess a Bachelor's Degree and a minimum of 5–7 years of experience supporting senior executives, preferably in a complex organization. Essential qualifications include high proficiency in the Microsoft 365 Suite and experience with project management/CRM tools, alongside excellent communication and organizational skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Westpac Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Diary Management, Inbox Management, Travel Arrangements, Expense Management, Event Management, Stakeholder Engagement, People Management, Relationship Management, Advanced Computer Literacy, Ms Office, Planning, Organization, Verbal Communication, Written Communication, Interpersonal Skills, C Suite Support
Specialization
Successful candidates must have prior experience supporting Technology Executives within large corporate settings, preferably with matrix reporting structures, and must be adaptable to a fast-paced, agile environment. Key requirements include exceptional people skills, advanced proficiency in diary/email management using tools like MS Office, and proven ability to handle C-Suite support demands with high attention to detail.
Experience Required
Minimum 5 year(s)
Executive Assistant at Kids' Food Basket
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Briefing Materials Preparation, Presentation Preparation, Correspondence Preparation, Board Meeting Coordination, Record Keeping, Meeting Minutes Documentation, Internal Communications, Community Engagement Support, Donor Summaries Preparation, Stakeholder Relationship Management, Action Item Tracking, Confidential Document Management, Microsoft Office 365 Proficiency
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with 3–5 years of experience supporting senior executives, preferably within a mission-driven organization. Essential qualities include exceptional organization, strong communication skills, political savvy, sound judgment, and the ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)