osition:          HR Operations Coordinator

Location:         MaRS Centre, Toronto

Department:    Human Resources

Reports To:     Human Resources Manager

Salary:             $56,000 to $65,000 per annum, commensurate with experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours:             35 hours/week

Job Type:        Hybrid; one day onsite per week

Status:             Full-time, Temporary (one year)

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking to fill an existing vacancy for a Human Resources (HR) Operations Coordinator to maintain employee data, reporting and documentation in all HR systems, including those for our third-party service providers. HR Operations related responsibilities include support of OICR programs, audit and reporting requirements, compensation programs, documentation and information for staff.

This position is temporary, full-time for one-year.

Position Responsibilities

• Maintenance of employee data and files in the HRIS, Performance Management System (PM), Learning Management System (LMS), and online Employee Self Service site ensuring the accuracy of HR records and integrity of HR data sources
• Data entry into third-party service provider administration sites (i.e., background check, benefits administration, etc.) and other tracking
• Assists in collecting, collating and analyzing HR data for reporting
• Support the configuration of processes/requirements in the systems and ensure data is appropriately maintained over time per HR records management procedures
• Maintains up-to-date process and system documentation, training manuals
• Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases or process improvements
• Support the compensation and benefits programs, coordinating the job evaluation process and finalizing documentation, including set up of job-related information in the HRIS
• Support the Recruitment process, including reviewing job postings to ensure alignment with evaluated roles and hiring ranges, as well as entry into the HRIS for posting
• Support the Performance Management process for eligible staff, including annual and probationary review reporting and follow up
• Assist with contract management for both paid and appointed positions, including preparation of the appropriate paperwork (e.g., offer letters, agreements)
• Drafting communications and keeping HR information up to date on the intranet for staff
• Assist with the annual merit increase program and pay equity reviews
• First point of contact for enquiries from staff regarding policies and procedures

Position Requirements

• Post-secondary education in Human Resources or a related field, or recognized equivalent
• Knowledge, competence and experience working with multiple Human Resources systems including HRIS, performance, learning, payroll and benefits administration, including how data flows between each
• Completed or working towards CHRP or CHRL designation
• Solid knowledge of employment legislation including the Employment Standards Act, Occupational Health & Safety Act and Ontario Human Rights Code
• Strong experience using MS Office applications
• Excellent time management and organization skills
• Demonstrated attention to detail and accuracy
• Ongoing requirement for computer-based work, testing, validation, data entry, analyzing/auditing data, technical troubleshooting, process improvement and reporting
• High level of integrity, confidentiality, and accountability
• Able to communicate and work collaboratively with all levels of staff within the organization
• Knowledge of HR privacy requirements and experience working with sensitive data

For more information about OICR, please visit the website at www.oicr.on.ca.

To learn more about working at OICR, visit our career page.

CLOSING DATE:       Until filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/).  Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.  

OICR hiring managers may use approved Artificial Intelligence (AI) tools to assist with an initial screening or assessment of applications, and selection of applicants in accordance with OICR’s privacy policies.  Personal information associated with any job application will not be shared with or retained by any third party for the purpose of training an AI model.  Hiring managers shall determine which applications proceed through the recruitment process.