GENERAL DESCRIPTION:

We are seeking a detail-oriented Accounts Payable Specialist to support our mission-driven work by ensuring accurate and timely processing of invoices, reimbursements, and vendor payments. The ideal candidate has experience in nonprofit accounting, understands grant compliance, and thrives in a fast-paced, multi-grant environment. This role plays a key part in maintaining the integrity of our financial operations and supporting transparency for our funders and partners.

QUALIFICATIONS:

• High school diploma with a minimum of 3 years of accounts payable or general accounting experience, preferably in a nonprofit or grant-funded environment;

OR

• Associate degree in Accounting, Finance, or a related field with at least 1 year of relevant experience
• Familiarity with federal and state grant compliance (e.g., OMB Uniform Guidance) is a plus

SKILLS, KNOWLEDGE, AND ABILITIES:

• Strong attention to detail and high level of accuracy
• Working knowledge of nonprofit accounting principles
• Experience with grant coding and fund accounting
• Excellent communication and organizational skills
• Ability to work collaboratively with cross-functional teams, including remote staff across multiple states
• Strong problem-solving skills and a proactive mindset
• Proficiency in Excel and experience with accounting software (e.g., QuickBooks Nonprofit, MIP Fund Accounting, NetSuite, Blackbaud Financial Edge, Sage Intacct)

• Process and verify coding of vendor invoices and employee reimbursements accurately and in compliance with federal, state, and private grant requirements
• Match invoices to purchase orders, contracts, and grant budgets
• Ensure all invoices have an appropriate program, department, and grant allocations
• Maintain vendor records, including W-9s, ACH details, and tax documentation
• Reconcile vendor statements and resolve billing discrepancies or payment issues
• Assist in month-end close by preparing AP accruals and reconciliations
• Support audits and funder reporting by maintaining complete and organized documentation
• Work closely with program managers and grant coordinators to ensure appropriate expense coding
• Assist in implementing and maintaining internal controls and AP procedures aligned with nonprofit best practices
• Maintain confidentiality and professionalism in all financial transactions
  (These job functions are not to be construed as a complete statement of duties. Employees will be required to perform other related duties as required.)
  Requirements: