ABOUT FRP

At FRP, we are a leading national business advisory firm based in the UK. With over 820 team members, including 109 partners, we specialise in Corporate Finance, Debt Advisory, Forensic Services, Financial Advisory and Restructuring Advisory. Operating from 33 offices across the UK, Isle of Man and Cyprus, we are dedicated to helping clients navigate complex and difficult situations to create, preserve, and recover value.
Our approach is known for being honest, clear, and considered. We provide strategic solutions that cater to a broad range of businesses, from multinational organisations to small enterprises. Our commitment is to deliver expert advice and support, ensuring our clients can make informed decisions and achieve their goals.

JOB DESCRIPTION

• Job Title - Office Co-ordinator
• Location - Leeds
• Job Type Permanent– Full Time/Part Time – Onsite

QUALIFICATIONS

• Proven experience in an administrative role within a professional services environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Dynamics
• Excellent organisational and multitasking skills
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Office Environment

• Handle telephone calls and enquiries efficiently, courteously, and professionally.
• Receive clients, visitors, and suppliers; notify relevant staff members for deliveries.
• Ensure the reception area and meeting rooms are clean and presentable at all times.

· Ensuring that the office environment is maintained from a health & safety perspective and being first point of contact for our facilities management team, cleaners and building management/staff.
· Acting as fire marshal and one of the designated first aiders.
· Organising refreshments/food for visitor meetings.
· Ensuring that the office has sufficient stationery, toner cartridges, tea, coffee milk etc
· Ensuring that supplier invoices received are reviewed, approved by Partners and sent to finance for processing.
· Processing expenses for Partner/Director group.
· Providing support to Partners as and when required.
Case work
· Dealing with all incoming and outgoing post, including use of Postworks or physical posting out of creditor circulars.
· Assisting the team with uploading documents to the creditors’ portal, Companies House and the Court.
· Assisting with client take on procedures.
· Keeping a detailed and accurate log of both clients’ books and records and our case files which are held at third party storage locations.
Business Development / Marketing

· Proficient in use of Microsoft Dynamics system, including adding new work opportunities, and sending out conflict checks.

• Assist with preparing client invitations and analysis using the CRM system.
• Ongoing maintenance of the CRM system, including logging referrals in and out.
• Book Partner/Director client lunches, presentations, and networking events.
• Research and book venues.
• Assist with administrative duties for events (e.g. badges, place settings, documents/presentation packs).
• Prepare PowerPoint presentations to FRP standards