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Job Description

We are seeking a proactive and detail-oriented Administrator to provide essential support to our Buildings + Places (B+P) Management team. This role will work directly with the Vice President Operations & Finance (B+P) involving coordinating key activities, facilitating efficient operations, and contributing to the smooth running of processes.

• Administrative Support: Provide general administrative assistance to the B+P Management team to ensure efficient day-to-day operations.
• Meeting and Event Coordination: Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Travel Arrangements: Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Data Collection and Analysis: Support the collection, review, and analysis of management information to aid strategic decision-making.
• Project Reviews: Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Action Tracking: Monitor and track actions arising from meetings, ensuring timely follow-up and completion.
• Organize Site Visits: Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
• Must have administrative experience, preferably in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

• As part of AECOM’s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.
Additional Information

• Administrative Support: Provide general administrative assistance to the B+P Management team to ensure efficient day-to-day operations.
• Meeting and Event Coordination: Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Travel Arrangements: Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Data Collection and Analysis: Support the collection, review, and analysis of management information to aid strategic decision-making.
• Project Reviews: Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Action Tracking: Monitor and track actions arising from meetings, ensuring timely follow-up and completion.
• Organize Site Visits: Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives