Key Responsibilities

• Complete and maintain recurring weekly, monthly, and ad hoc reports.
• Gather, organize, and compile information from various sources as required.
• Perform accurate data entry and maintain information within company systems.
• Assist with filing, document management, and records organization.
• Support invoicing and other routine administrative processes.
• Provide administrative assistance to department team members as needed.
• Cross-train with other administrative staff to provide coverage during absences and peak periods.
• Assist with special projects and additional administrative duties as assigned.
• Ensure confidentiality and accuracy when handling company information and records.
• Maintain organized electronic and physical filing systems.

Skills, Knowledge and Expertise

Required

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet recurring deadlines.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook and Word.

Preferred

• Experience working in an administrative or office support role.
• Intermediate Microsoft Excel skills.
• Experience working with reporting, spreadsheets, or data entry.
• Familiarity with invoicing or basic accounting functions.

Key Competencies

• Attention to detail
• Organization and planning
• Reliability and accountability
• Problem-solving
• Teamwork and collaboration
• Adaptability and flexibility
• Customer service mindset

Working Conditions

• Office-based position.
• Regular business hours, Monday through Friday, 8am - 4:30pm
• Occasional additional support during busy periods or special projects.