EXPERIENCE:

• 4-5 years’ experience in project coordination, ideally in healthcare or clinical settings
• Experience working with cross-departmental teams (operations, IT, procurement, finance)
• Familiarity with UAE healthcare environment (DHA/MOH is a plus)

SOFT SKILLS

• Proactive communication and follow-through
• Attention to detail, deadline-driven
• Comfort with ambiguity and ability to structure chaos

The candidate is expected to perform the following duties and responsibilities:

• Assist in planning, tracking, and executing projects across clinical and operational divisions.
• Create and maintain project documentation, dashboards, trackers, and standard operating procedures (SOPs) using tools such as Notion and Google Workspace.
• Coordinate internal meetings, follow-ups, and cross-functional status updates with teams such as clinic operations, IT, finance, and procurement.
• Monitor key project metrics and support the preparation of performance and risk reports for senior leadership.
• Contribute to onboarding and change management efforts related to the implementation of new tools, workflows, and SOPs.
• Work closely with stakeholders across departments to ensure the timely delivery of project milestones.
• Support financial tracking for projects, liaise with the finance team on budget alignment, and ensure compliance with financial controls and guidelines.
• Document optimized processes and lessons learned to support continuous improvement across future projects.
• Identify, assess, and manage project risks through proactive risk registers and mitigation plans.
• Ensure the quality and compliance of project deliverables in line with clinical standards and regulatory requirements.
• Prepare and manage the project execution calendar and coordinate key resources to ensure on-time delivery of milestones.
• Support the preparation of executive presentations and reports for the CEO and potential investors regarding project progress and performance.