Full job description

Job Title: Operations Support Coordinator

Location: Glasgow City Centre

Salary: Competitive

Job Type: Permanent, Full-time

Hours: 37 hours per week

Curle Stewart are a boutique legal practice based in the city centre of Glasgow. We act for entrepreneurs and businesses across a range of sectors as well as high net worth individuals. We strive for excellence in the quality of our work and delivery, we are seeking an individual who shares the same values and can demonstrate these values in this role working as part of the team to ensure smooth running of the office.

The Role:

This is a fantastic opportunity for an enthusiastic and organised individual to work as our Operations Support Coordinator.

Responsibilities will include:

Front of House/Client Liaison:

• Managing reception area, first point of contact welcoming clients and guests in a professional and courteous manner.
• Supporting to assist in organising events in conjunction with the Operations Director.
• High level of understanding of client confidentiality.
• Managing and maintaining housekeeping for the office.
• Setting up meeting rooms, arranging lunches and assisting with arranging internal events.

Administrative Support:

• Handling company correspondence including incoming and outgoing letters, packages and first point of contact for handling incoming calls, in a timely and effective manner.
• Ensure any follow up administrative tasks are handled and/or directed to the relevant person.
• Liaise and work effectively with the Operations Director to ensure an aligned approach to office support.
• Any other Ad Hoc requirements to support the operation to be fully functional, delivering excellent client service and operational support..

Facilities Management:

• Support with inventory of office supplies, ensuring stock is maintained and replenished efficiently
• Ensure office and meeting rooms are equipped and set up to support meeting facilities for client meetings
• Maintaining a clean and organised office appearance

About you:

Qualifications & Key Skills:

• Experience in a customer/client service role within a similar environment would be highly desirable
• Positive, enthusiastic and friendly attitude
• A professional appearance and demeanour
• Excellent customer/client service skills
• The ability to uphold client confidentiality
• Great time keeping and time management skills
• Excellent interpersonal and communication skills with the ability to deal with clients and colleagues at all levels
• Care and attention to detail
• Proficiency in Microsoft Office suite, familiarity with Apple software preferred but not essential.

Benefits:

• Private Healthcare upon passing probation (6 months)

Please click the APPLY button and to submit your CV and Cover Letter.

• Candidates with experience or relevant job titles of; Customer Service, Customer Support, Receptionist, Administration, Administrator, Operations Administrator, Facilities Admin Assistant, Customer Service Assistant may also be considered for this role.