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Administrative Assistant - Legal Compliance at Zenithaxon
San Jose, CA 95112, USA - Full Time
Skills Needed
Discretion, Communication Skills, Scanners, Jira, Case, Safari
Qualification
Graduate
Experience Required
Minimum 6 year(s)
Legal and Vendor Risk Management Specialist at AIG
Quezon City, Metro Manila, Philippines - Full Time
Skills Needed
Contract Review, Risk Assessment, Analytical Skills, Communication Skills, Problem Solving, Organizational Skills, Attention To Detail, Self Motivated, Teamwork, Time Management
Specialization
A law degree or paralegal certification is required, along with strong analytical and risk assessment skills. Candidates should have good interpersonal skills and the ability to work independently in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Senior Legal Assistant/Support Team Leader at Slater and Gordon
Penrith, New South Wales, Australia - Full Time
Skills Needed
Customer Service, Professional Manner, Writing, Conferences, Hearings, Social Justice, File Management
Qualification
Graduate
Legal Administrative Assistant- Temporary at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Detail Orientation, Organization, Discretion, Legal Terminology, Communication, Administrative Support, Calendar Management, Travel Arrangements, File Management, Judgment, Initiative, Confidentiality, Clerical Work, Document Preparation, Time Management, Problem Solving
Specialization
Candidates should have a high school diploma and three years of administrative or legal support experience. Knowledge of legal terminology and the ability to maintain confidentiality and discretion are essential.
Experience Required
Minimum 2 year(s)
Legal Assistant – Transactional Practices at Hillis Clark Martin & Peterson P.S.
Seattle, Washington, United States - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Document Formatting, Proofreading, Communication Skills, Microsoft Office, Adobe Acrobat, Document Management, Timekeeping Systems, Billing Review, Calendar Management, Task Tracking, Deadline Management, Client Follow Up, Travel Arrangements, Engagement Letters
Specialization
Candidates must have prior experience in a transactional practice support role and possess strong organizational and communication skills. Proficiency in Microsoft Office and document management systems is essential.
Experience Required
Minimum 2 year(s)
Legal Officer (m/f/d) at AIM SE Luxembourg at Allianz Global Corporate & Specialty SE
, , Luxembourg - Full Time
Skills Needed
Corporate Administration, Legal Knowledge, Organizational Skills, Proactivity, Project Management, Communication Skills, Finance Understanding, Real Estate Experience, Infrastructure Experience, Private Equity Experience, Securitization Knowledge, Document Preparation, Governance, Database Management, Transaction Support, Meeting Organization
Specialization
Candidates must have a university degree in Law or Finance and at least 2 years of relevant experience in Luxembourg. Fluency in English is required, and knowledge of German is a plus.
Experience Required
Minimum 2 year(s)
E-Billing Analyst - Remote (Legal Services) at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
E Billing, Customer Service, Communication, Analytical Skills, Problem Solving, Microsoft Excel, Microsoft Word, Microsoft Outlook, Legal Billing, Data Management, Time Management, Interpersonal Skills, Team Collaboration, Attention To Detail, Deadline Management, Subject Matter Expertise
Specialization
Candidates should have an associate degree or equivalent experience, along with at least 1 year of e-billing experience in a legal setting. Proficiency in Microsoft applications and knowledge of legal billing systems are also preferred.
Senior Process Manager - Legal & Compliance at Boehringer Ingelheim
Ingelheim am Rhein, , Germany - Full Time
Skills Needed
Lean Management, English, Presentation Skills, Process Management, Life Sciences, Workshops, Project Teams
Specialization
Legal compliance business administration or an equivalent qualification with a strong focus on process and analytical thinking
Qualification
Graduate
Global Legal Operations Associate - Dubai at Greenfix Property Care
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Legal Support, Organisational Skills, Document Preparation, Record Maintenance, Stakeholder Coordination, English Proficiency
Specialization
Ideal candidates are qualified lawyers with a minimum of three years of experience. They should possess excellent organisational skills and a strong command of English.
Experience Required
Minimum 2 year(s)
Receptionist/Private Client Legal Assistant at Butterworths Solicitors
Kendal LA9 4PU, , United Kingdom - Full Time
Skills Needed
Communication Skills
Qualification
Graduate
Paralegal – Education & Children’s Rights at Simpson Millar LLP
London, England, United Kingdom - Full Time
Skills Needed
Education Law, Rights, Public Law, Children
Qualification
Graduate
Arbeitsrechtler / HR Legal Counsel (m/w/d) at MY Humancapital GmbH
München, Brandenburg, Germany - Full Time
Skills Needed
Labor Law, Hr Consulting, International Projects, Tax Law, Social Security Law, Collective Agreements, Communication Skills, Intercultural Competence, Ms Office, Diplomatic Skills, Assertiveness, Training, Policy Development, Employee Relations, Expatriate Management, Legal Compliance
Specialization
You should have a legal education with a focus on labor law and several years of experience in HR with an international context. Strong knowledge of tax and social security law, as well as good communication skills in German and English, are essential.
Experience Required
Minimum 5 year(s)
Financial Regulatory Legal Expert - London at Mizuho Bank Europe NV
London, England, United Kingdom - Full Time
Skills Needed
Financial Regulation, Legal Advice, Aifmd, Mifid Ii, Fca Handbook, Contract Drafting, Regulatory Compliance, Legal Analysis, Risk Assessment, Communication Skills, Analytical Skills, Collaboration, Attention To Detail, Legal Research, Eu Regulations, Private Capital Advisory
Specialization
Candidates should have 5-6 years of post-qualified experience in UK and EU financial regulatory law. Strong analytical skills and the ability to communicate legal concepts clearly to non-legal stakeholders are essential.
Experience Required
Minimum 5 year(s)
Paralegal, The Hub (Edinburgh or Glasgow) at Morton Fraser MacRoberts LLP
Edinburgh EH3, Scotland, United Kingdom - Full Time
Skills Needed
Property Law, Legal Aspects
Qualification
Graduate
Legal Assistant - Corporate and Commercial at Russell Cooke
Southampton, England, United Kingdom - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Head of Legal and Risk (Part-Time) - Appen at Appen
Sydney, New South Wales, Australia - Full Time
Skills Needed
Legal Counsel, Risk Management, Compliance, Contract Management, Dispute Resolution, Corporate Governance, Privacy, Cybersecurity, Anti Bribery, Esg, Commercial Law, Strategic Insight, Stakeholder Management, Technology Law, Data Law, Innovation
Specialization
Candidates should have tertiary qualifications in Law and at least 10 years of post-qualification experience, ideally in technology or data environments. Strong knowledge of Australian corporate law and demonstrated success in building enterprise risk frameworks is essential.
Experience Required
Minimum 10 year(s)
Legal Counsel, Head of Compliance & Privacy at Blackmores Group
Surry Hills, New South Wales, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Legal Assistant for our Family Department at Thompson Jackson
Plymouth PL6 5XR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Legal Operations Analyst (Temporary) at Allianz Global Corporate & Specialty SE
Toronto, Ontario, Canada - Full Time
Skills Needed
Insurance Industry Experience, Canadian Laws, Product Filing, Technology Implementations, Wolters Kluwer Osx, Project Management, Process Management, Communication Skills, Problem Solving, Organizational Skills, Ai Tools, Data Analysis
Specialization
Candidates should have a minimum of 1 year of experience in the insurance industry and familiarity with Canadian laws and regulations. A bachelor's degree is required, along with excellent communication and organizational skills.
Legal Support Assistant Clinical Negligence at Lanyon Bowdler Solicitors
Hereford, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant - Legal Compliance at Zenithaxon
San Jose, CA 95112, USA -
Full Time

Start Date

Immediate

Expiry Date

28 Nov, 25

Salary

53.0

Posted On

28 Aug, 25

Experience

6 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Discretion, Communication Skills, Scanners, Jira, Case, Safari

Industry

Legal Services

Description

Experience Level: Mid-Senior
Experience Required: 6 Years
Education: Bachelor’s Degree
Job Function: Administrative
Industry: Financial Services
Position Type: Part-Time
Pay Rate: View hourly pay rate
Openings: 1
Relocation Assistance: No
Visa Sponsorship: Not available

POSITION OVERVIEW

We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to support our Legal and Compliance team. This onsite role in San Jose, CA requires someone who is highly organized, professional, and able to manage confidential information with discretion. The assistant will be a key partner in maintaining smooth legal operations and day-to-day administrative efficiency.

QUALIFICATIONS

  • Previous experience in an administrative, legal, or executive assistant role required.
  • Strong attention to detail and proven ability to manage confidential information.
  • Proficiency with scanners, digital filing systems, and Google Workspace.
  • Knowledge of case/legal order management tools (Safari and JIRA) is strongly preferred.
  • Excellent organizational and communication skills.
  • Self-motivated, dependable, and professional.

✅ MUST-HAVE SKILLS

  • Administrative, legal, or executive assistant experience.
  • Proficiency with scanners, digital filing, and Google Workspace.
  • Ability to handle confidential legal/compliance information with discretion.
  • Hands-on experience in mail management, legal admin support, and data entry.
  • Familiarity with Safari and JIRA case management tools.
    Job Type: Contract
    Pay: $53.00 per hour
    Expected hours: 40 per week
    Work Location: In perso
Responsibilities

Administrative Assistant - Legal Compliance at Zenithaxon
San Jose, CA 95112, USA - Full Time
Skills Needed
Discretion, Communication Skills, Scanners, Jira, Case, Safari
Qualification
Graduate
Experience Required
Minimum 6 year(s)
Legal and Vendor Risk Management Specialist at AIG
Quezon City, Metro Manila, Philippines - Full Time
Skills Needed
Contract Review, Risk Assessment, Analytical Skills, Communication Skills, Problem Solving, Organizational Skills, Attention To Detail, Self Motivated, Teamwork, Time Management
Specialization
A law degree or paralegal certification is required, along with strong analytical and risk assessment skills. Candidates should have good interpersonal skills and the ability to work independently in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Senior Legal Assistant/Support Team Leader at Slater and Gordon
Penrith, New South Wales, Australia - Full Time
Skills Needed
Customer Service, Professional Manner, Writing, Conferences, Hearings, Social Justice, File Management
Qualification
Graduate
Legal Administrative Assistant- Temporary at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Detail Orientation, Organization, Discretion, Legal Terminology, Communication, Administrative Support, Calendar Management, Travel Arrangements, File Management, Judgment, Initiative, Confidentiality, Clerical Work, Document Preparation, Time Management, Problem Solving
Specialization
Candidates should have a high school diploma and three years of administrative or legal support experience. Knowledge of legal terminology and the ability to maintain confidentiality and discretion are essential.
Experience Required
Minimum 2 year(s)
Legal Assistant – Transactional Practices at Hillis Clark Martin & Peterson P.S.
Seattle, Washington, United States - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Document Formatting, Proofreading, Communication Skills, Microsoft Office, Adobe Acrobat, Document Management, Timekeeping Systems, Billing Review, Calendar Management, Task Tracking, Deadline Management, Client Follow Up, Travel Arrangements, Engagement Letters
Specialization
Candidates must have prior experience in a transactional practice support role and possess strong organizational and communication skills. Proficiency in Microsoft Office and document management systems is essential.
Experience Required
Minimum 2 year(s)
Legal Officer (m/f/d) at AIM SE Luxembourg at Allianz Global Corporate & Specialty SE
, , Luxembourg - Full Time
Skills Needed
Corporate Administration, Legal Knowledge, Organizational Skills, Proactivity, Project Management, Communication Skills, Finance Understanding, Real Estate Experience, Infrastructure Experience, Private Equity Experience, Securitization Knowledge, Document Preparation, Governance, Database Management, Transaction Support, Meeting Organization
Specialization
Candidates must have a university degree in Law or Finance and at least 2 years of relevant experience in Luxembourg. Fluency in English is required, and knowledge of German is a plus.
Experience Required
Minimum 2 year(s)
E-Billing Analyst - Remote (Legal Services) at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
E Billing, Customer Service, Communication, Analytical Skills, Problem Solving, Microsoft Excel, Microsoft Word, Microsoft Outlook, Legal Billing, Data Management, Time Management, Interpersonal Skills, Team Collaboration, Attention To Detail, Deadline Management, Subject Matter Expertise
Specialization
Candidates should have an associate degree or equivalent experience, along with at least 1 year of e-billing experience in a legal setting. Proficiency in Microsoft applications and knowledge of legal billing systems are also preferred.
Senior Process Manager - Legal & Compliance at Boehringer Ingelheim
Ingelheim am Rhein, , Germany - Full Time
Skills Needed
Lean Management, English, Presentation Skills, Process Management, Life Sciences, Workshops, Project Teams
Specialization
Legal compliance business administration or an equivalent qualification with a strong focus on process and analytical thinking
Qualification
Graduate
Global Legal Operations Associate - Dubai at Greenfix Property Care
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Legal Support, Organisational Skills, Document Preparation, Record Maintenance, Stakeholder Coordination, English Proficiency
Specialization
Ideal candidates are qualified lawyers with a minimum of three years of experience. They should possess excellent organisational skills and a strong command of English.
Experience Required
Minimum 2 year(s)
Receptionist/Private Client Legal Assistant at Butterworths Solicitors
Kendal LA9 4PU, , United Kingdom - Full Time
Skills Needed
Communication Skills
Qualification
Graduate
Paralegal – Education & Children’s Rights at Simpson Millar LLP
London, England, United Kingdom - Full Time
Skills Needed
Education Law, Rights, Public Law, Children
Qualification
Graduate
Arbeitsrechtler / HR Legal Counsel (m/w/d) at MY Humancapital GmbH
München, Brandenburg, Germany - Full Time
Skills Needed
Labor Law, Hr Consulting, International Projects, Tax Law, Social Security Law, Collective Agreements, Communication Skills, Intercultural Competence, Ms Office, Diplomatic Skills, Assertiveness, Training, Policy Development, Employee Relations, Expatriate Management, Legal Compliance
Specialization
You should have a legal education with a focus on labor law and several years of experience in HR with an international context. Strong knowledge of tax and social security law, as well as good communication skills in German and English, are essential.
Experience Required
Minimum 5 year(s)
Financial Regulatory Legal Expert - London at Mizuho Bank Europe NV
London, England, United Kingdom - Full Time
Skills Needed
Financial Regulation, Legal Advice, Aifmd, Mifid Ii, Fca Handbook, Contract Drafting, Regulatory Compliance, Legal Analysis, Risk Assessment, Communication Skills, Analytical Skills, Collaboration, Attention To Detail, Legal Research, Eu Regulations, Private Capital Advisory
Specialization
Candidates should have 5-6 years of post-qualified experience in UK and EU financial regulatory law. Strong analytical skills and the ability to communicate legal concepts clearly to non-legal stakeholders are essential.
Experience Required
Minimum 5 year(s)
Paralegal, The Hub (Edinburgh or Glasgow) at Morton Fraser MacRoberts LLP
Edinburgh EH3, Scotland, United Kingdom - Full Time
Skills Needed
Property Law, Legal Aspects
Qualification
Graduate
Legal Assistant - Corporate and Commercial at Russell Cooke
Southampton, England, United Kingdom - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Head of Legal and Risk (Part-Time) - Appen at Appen
Sydney, New South Wales, Australia - Full Time
Skills Needed
Legal Counsel, Risk Management, Compliance, Contract Management, Dispute Resolution, Corporate Governance, Privacy, Cybersecurity, Anti Bribery, Esg, Commercial Law, Strategic Insight, Stakeholder Management, Technology Law, Data Law, Innovation
Specialization
Candidates should have tertiary qualifications in Law and at least 10 years of post-qualification experience, ideally in technology or data environments. Strong knowledge of Australian corporate law and demonstrated success in building enterprise risk frameworks is essential.
Experience Required
Minimum 10 year(s)
Legal Counsel, Head of Compliance & Privacy at Blackmores Group
Surry Hills, New South Wales, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Legal Assistant for our Family Department at Thompson Jackson
Plymouth PL6 5XR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Legal Operations Analyst (Temporary) at Allianz Global Corporate & Specialty SE
Toronto, Ontario, Canada - Full Time
Skills Needed
Insurance Industry Experience, Canadian Laws, Product Filing, Technology Implementations, Wolters Kluwer Osx, Project Management, Process Management, Communication Skills, Problem Solving, Organizational Skills, Ai Tools, Data Analysis
Specialization
Candidates should have a minimum of 1 year of experience in the insurance industry and familiarity with Canadian laws and regulations. A bachelor's degree is required, along with excellent communication and organizational skills.
Legal Support Assistant Clinical Negligence at Lanyon Bowdler Solicitors
Hereford, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate