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Executive Assistant at ServiceNow
West Palm Beach, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Onboarding Support, Operational Support, Project Management, Process Improvement, Interpersonal Skills, Communication Skills, Confidentiality, Judgment, Microsoft Office, Zoom, Concur, Data Tracking
Specialization
Candidates must have over 5 years of administrative assistant experience, with at least 2 years supporting senior leadership in a high-growth environment, demonstrating a proactive, one-step-ahead work ethic. Essential qualifications include proven ability to manage competing priorities, superior communication skills, high levels of confidentiality, and technical proficiency in tools like Microsoft Office, Zoom, and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant at Karoo Health
, , United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Event Planning, Logistics Coordination, Process Improvement, Confidentiality, Professionalism, Communication Skills, Problem Solving, Detail Orientation, Proactivity, Organizational Skills, Adaptability, Team Support, Stakeholder Management
Specialization
Candidates should have 4-8+ years of experience as an Executive Assistant or in a similar administrative role, ideally in a startup environment. They must be highly organized, proactive, and possess strong communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Westwood Professional Services, Inc.
Plano, Texas, United States - Full Time
Skills Needed
Microsoft Office, Communication, Problem Solving, Organization, Time Management, Discretion, Customer Service, Confidentiality, Initiative, Multitasking, Business Acumen, Presentation Skills, Scheduling, Travel Coordination, Executive Support, Team Collaboration
Specialization
Candidates should have a bachelor's degree preferred and a minimum of 3 years of experience supporting C-suite executives. Proficiency in Microsoft Office and exceptional organizational skills are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Jefferies
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Expense Reporting, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Integrity, Professionalism, Written Communication, Verbal Communication, Organization, Attention To Detail, Problem Solving, Concur
Specialization
Candidates must possess a minimum of five years of administrative experience supporting executives and demonstrate proficiency across the Microsoft Office Suite. The role requires a highly organized, proactive individual with strong integrity and excellent written and verbal communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Amyris, Inc.
Emeryville, California, United States - Full Time
Skills Needed
Organizational Skills, Proactive, Resourceful, Scheduling, Travel Coordination, Problem Solving, Attention To Detail, Time Management, Office Management, Communication Skills, Confidentiality, Tech Savvy, Ms Office Suite, Concur, Event Planning, Team Support
Specialization
Candidates should have a BA/BS degree or equivalent experience and at least 5 years of experience supporting senior executives. Proficiency in MS Office and experience with Concur for travel and expense management are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Toyota Nationwide Forklifts
Columbus, Indiana, United States - Full Time
Skills Needed
Calendar Management, Strategic Scheduling, Travel Logistics, Correspondence Preparation, Presentation Editing, Board Governance Support, Agenda Planning, Meeting Logistics, Recordkeeping, Stakeholder Relationship Management, Confidentiality, Discretion, Microsoft Office Suite, Virtual Collaboration Platforms, Independent Work, Attention To Detail
Specialization
Candidates must possess a minimum of 7 years of experience providing executive-level administrative support within a large or complex organization, including demonstrated experience supporting multiple senior executives simultaneously. Essential qualifications include exceptional organizational and communication skills, proven ability to handle confidential information with discretion, and proficiency in Microsoft Office Suite and virtual collaboration platforms.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sida Group
, , - Full Time
Skills Needed
Organization, Coordination, Operational Management, Agenda Management, Meeting Organization, Travel Management, Expense Reporting, Basic Accounting, Project Support, Information Synthesis, English Proficiency, Precision, Reliability, Confidentiality, Priority Management
Specialization
Candidates must have at least 2 years of experience as an Executive Assistant or in a similar management support role, along with a degree in Design. Proficiency in project management software like Trello, Asana, or Notion, and good knowledge of the English language are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ancora Education
Arlington, Texas, United States - Full Time
Skills Needed
Administrative Support, Correspondence, Purchasing, Report Preparation, Vendor Relations, Hr Functions, Payroll Functions, Onboarding, Clerical Duties, Filing, Document Organization, Travel Arrangement, Data Maintenance, Confidentiality, Microsoft Office, Google Applications
Specialization
Required experience includes a high school diploma or equivalent and 2 years of experience as an Administrative Assistant, with proficiency in Microsoft Office/Google Applications, strong communication skills, and attention to detail. Preferred qualifications include an Associate's Degree and 4-5 years of administrative assistant experience, potentially including purchasing/inventory experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ford Global Career Site
Allen Park, Michigan, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Logistics Management, Confidential Communication, Information Flow Management, Document Organization, Leadership Support, Time Management, Proactivity, Problem Solving, Interpersonal Skills, Written Communication, Verbal Communication, Microsoft Office Suite, Collaboration Tools, Expense Reporting
Specialization
Candidates should have a bachelor's degree or equivalent experience and 5-8 years of experience in a high-level executive support role. Advanced proficiency in Microsoft Office and strong communication skills are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Time Management, Organization, Discretion, Adaptability, Problem Solving, Communication, Drafting Documents, Record Keeping, Confidentiality, Expense Tracking, Microsoft Office, Customer Service, Composure Under Pressure
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong judgment, resourcefulness, and a proven ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
Hutchinson, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Transcription, Project Management, File Management, Discretion, Judgment, Microsoft Office Suite, Asana, Problem Solving, Interpersonal Skills
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar senior administrative role, including demonstrated experience supporting C-Suite leaders. Required expertise also includes strong internal communications skills, discretion, and proficiency in managing complex administrative tasks.
Experience Required
Minimum 10 year(s)
Executive Assistant at Remote Raven
, , Philippines - Full Time
Skills Needed
Efficiency, Detail Oriented, Multitasking, Scheduling, Travel Coordination, Confidentiality, Communication, Organizational Skills, Proactive Mindset, Professional Demeanor, Problem Solving, Initiative, Team Oriented, Discretion, Independent Thinking
Specialization
Candidates should have a minimum of 5 years of experience supporting senior leadership in a fast-paced environment. Proficiency in Microsoft Office Suite and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at SAIC
Reston, Virginia, United States - Full Time
Skills Needed
Calendar Management, Communication, Microsoft Powerpoint, Microsoft Excel, Microsoft Word, Organizational Skills, Problem Solving, Confidentiality, Discretion, Leadership, Time Management, Attention To Detail, Adaptability, Initiative, Professional Maturity, Relationship Building
Specialization
Candidates should have a high school education and eight years of related experience, preferably in a large organization. Strong communication skills and advanced proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microsoft
Redmond, Washington, United States - Full Time
Skills Needed
Calendar Management, Meeting Logistics, Time Planning, Prioritization, Communication, Cross Functional Collaboration, Executive Maturity, Discretion, Event Coordination, Project Ownership, Resource Management, Expense Management, Rhythm Of Business Management, Travel Management, Team Management Support, Recruitment Support
Specialization
Candidates must possess a minimum of 7 years of administrative, business support, or customer service experience emphasizing executive scheduling, travel, and general administration. Preferred qualifications include a Bachelor's degree, supervisory experience, and experience managing administrative budgets.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microsoft
Redmond, Washington, United States - Full Time
Skills Needed
Calendar Management, Team Support, Space Coordination, Communication, Administrative Support, Customer Service, Microsoft Outlook, Planning, Organization, Interpersonal Skills, Confidentiality, Attention To Detail, Judgment, Microsoft Office, Microsoft Teams, Hr Insights
Specialization
Candidates should have 7+ years of administrative or business support experience, particularly in scheduling and travel management for executives. A Bachelor's degree in a relevant field is preferred, along with strong communication and organizational skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Morgan Stanley
New York, New York, United States - Full Time
Skills Needed
Microsoft Office, Communication Skills, Interpersonal Skills, Team Player, Adaptability, Multi Tasking
Specialization
Candidates must have a high school diploma or equivalency and be willing to obtain relevant financial certifications. Advanced skills in Microsoft Office and strong interpersonal skills are also required.
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Flexibility, Attention To Detail, Interpersonal Skills, Microsoft Office 365, Note Taking, Travel Coordination, Expense Reporting, Event Preparation, Problem Solving, Confidentiality, Integrity, Scheduling, Presentation Creation
Specialization
Candidates should have at least 4 years of experience supporting senior executives and advanced proficiency in Microsoft Office 365. Strong interpersonal skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Veracyte
South San Francisco, California, United States - Full Time
Skills Needed
Complex Scheduling, Calendar Management, Travel Coordination, Expense Reporting, Correspondence Preparation, Presentation Preparation, Stakeholder Communication, Event Organization, Confidentiality, Action Item Tracking, Office Operations Support, Project Management, Proactive Problem Solving, Organizational Skills, Professionalism, Microsoft Office
Specialization
Required qualifications include several years of experience supporting senior-level leaders in a dynamic environment, strong organizational skills, and exceptional attention to detail. Candidates must possess high professionalism, discretion, judgment, and proficiency with productivity tools like Microsoft Office.
Experience Required
Minimum 5 year(s)
Marketing Executive at Think Academy MY
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Social Media Growth, Content Strategy, Performance Marketing, Meta Ads, Google Ads, Campaign Planning, Data Analysis, Optimization, Customer Acquisition, Creative, Proactive, Execution Ability, Communication, Teamwork
Specialization
Candidates must possess a Diploma or Degree in Marketing or a related field, along with 1 to 3 years of relevant marketing or social media experience. Familiarity with major social media platforms and experience running ads on them are preferred, alongside basic data analysis skills.
Executive Assistant at ServiceNow
West Palm Beach, Florida, United States -
Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Onboarding Support, Operational Support, Project Management, Process Improvement, Interpersonal Skills, Communication Skills, Confidentiality, Judgment, Microsoft Office, Zoom, Concur, Data Tracking

Industry

Software Development

Description
Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description We have a great opportunity for an experienced, highly organized, detail-oriented self-starter with a personable demeanor to join the hyper growth ServiceNow Security Sales organization. This is not a typical admin role. You will be the operational backbone of a rapidly scaling global sales team being built from the ground up as ServiceNow breaks into the Identity Security space. You are the glue that keeps Senior Leadership connected and operating at peak efficiency across Americas, EMEA, and APAC time zones. You’re enthusiastic, flexible, and a team player with strong interpersonal and communication skills who thrives in a fast-paced, build-phase environment where we’re scaling to a 95-person global sales organization. Think startup energy with enterprise resources — if that excites you, keep reading. Who You’ll Work With You’ll report directly to the AVP, Global Security Sales and work closely with their executive leadership team and ServiceNow regional sales leaders across Americas, EMEA, and APAC. You’ll also coordinate with recruiting partners, consulting firm partners, and cross-functional teams across ServiceNow’s broader organization. This role has high visibility and direct impact on how quickly and effectively we scale. Role Responsibilities Calendar & Meeting Management Coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off-site meetings and events, and one-on-one meetings across multiple global time zones (US, EMEA, APAC) Assist with food orders, meeting needs, agenda support, and note-taking. Proactively manage calendar requests and conflicts Serve as primary scheduling liaison between senior leadership and internal/external stakeholders, exercising judgment on prioritization and conflict resolution Meeting & Interview Preparation Provide agendas, resumes, and appropriate materials in a timely manner ahead of meetings and interviews Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders and participants Work with recruiting team to coordinate candidate scheduling across a high-volume hiring pipeline. Ensure candidates are settled in and supported during the interview process Track candidate pipeline status and maintain hiring trackers in coordination with recruiting partners and leadership Travel & Expense Management Handle all travel (flight, hotel, car) arrangements for domestic and international travel across global team Submit and manage expense reports and receipts in a timely manner via Concur Onboarding Support Provide onboarding support for new hires including space/equipment requests, onboarding meeting scheduling, preparing workspace, and serving as admin point of contact Operational & Project Support Submit and manage all help desk and IT support requests for Senior Directors as needed Maintain organizational charts, headcount trackers, and position status documentation as the team scales Compile, organize, and present operational data to support leadership decision-making Coordinate logistics for sales events and conferences (e.g., SKO, RSA Conference, Nexus) including venue coordination, attendee tracking, and material preparation Own and drive cross-functional projects from initiation to completion, including defining timelines and tracking deliverables Act as connective tissue between Veza leadership and ServiceNow regional leaders, ensuring information flows efficiently across the organization Identify and implement process improvements to increase team efficiency and operational effectiveness Qualifications Required 5+ years of administrative assistant experience, with at least 2 years supporting senior leadership in a high-growth, startup, or M&A environment Proactive, one-step-ahead work ethic and approach — you anticipate needs before they’re voiced Proven ability to juggle multiple calendars, teams, and competing requests while remaining flexible to shifting priorities Ability to drive schedules and agendas with a deeper understanding of business context and strategic priorities Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment — you’ll be exposed to sensitive hiring, deal, and organizational data Desire to grow, take ownership of projects, and perform under pressure while consistently meeting deadlines Technical proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), Zoom, Concur, BOX, Slack/Teams, SmartRecruiters, and comfort learning new platforms quickly Advanced Excel/Google Sheets skills (pivot tables, VLOOKUP, data tracking) — you’ll live in hiring trackers and org planning docs Must be within 35 miles of 10 CityPlace in downtown West Palm Beach, FL (ServiceNow’s new office) with flexibility for occasional travel to support events and offsites Preferred Experience using AI tools (e.g., ChatGPT, Copilot, Claude) to automate administrative workflows, draft communications, or improve personal productivity Experience supporting globally distributed teams across multiple time zones ServiceNow platform familiarity or prior experience in SaaS, cybersecurity, or identity security industry CRM/pipeline tool familiarity (Salesforce, ServiceNow, or similar) — ability to navigate systems and pull basic data Experience coordinating high-volume recruiting pipelines and tracking candidate status across multiple roles simultaneously Event and conference logistics experience (corporate sales kickoffs, industry conferences, regional events) What Success Looks Like Leadership never has to ask twice — you’ve already anticipated the need and handled it New hires and partners feel welcomed and operationally set up from Day 1 Hiring trackers, org charts, and operational docs are always current and accurate Cross-timezone scheduling runs smoothly with minimal friction across Americas, EMEA, and APAC Events and conferences are planned with thorough logistics and zero last-minute fires You’ve identified at least one process improvement within your first 90 days that makes the team more efficient JV20 Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license. Employee Type: Regular Region: AMS - North America and Canada Work Persona: Flexible or Remote
Responsibilities
This role involves serving as the operational backbone for a rapidly scaling global sales team, primarily by coordinating complex calendar management across multiple global time zones for senior leadership. Responsibilities also include managing meeting preparation, handling all travel and expense reporting, providing onboarding support, and driving cross-functional operational projects.
Executive Assistant at ServiceNow
West Palm Beach, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Onboarding Support, Operational Support, Project Management, Process Improvement, Interpersonal Skills, Communication Skills, Confidentiality, Judgment, Microsoft Office, Zoom, Concur, Data Tracking
Specialization
Candidates must have over 5 years of administrative assistant experience, with at least 2 years supporting senior leadership in a high-growth environment, demonstrating a proactive, one-step-ahead work ethic. Essential qualifications include proven ability to manage competing priorities, superior communication skills, high levels of confidentiality, and technical proficiency in tools like Microsoft Office, Zoom, and Concur.
Experience Required
Minimum 5 year(s)
Executive Assistant at Karoo Health
, , United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Event Planning, Logistics Coordination, Process Improvement, Confidentiality, Professionalism, Communication Skills, Problem Solving, Detail Orientation, Proactivity, Organizational Skills, Adaptability, Team Support, Stakeholder Management
Specialization
Candidates should have 4-8+ years of experience as an Executive Assistant or in a similar administrative role, ideally in a startup environment. They must be highly organized, proactive, and possess strong communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Westwood Professional Services, Inc.
Plano, Texas, United States - Full Time
Skills Needed
Microsoft Office, Communication, Problem Solving, Organization, Time Management, Discretion, Customer Service, Confidentiality, Initiative, Multitasking, Business Acumen, Presentation Skills, Scheduling, Travel Coordination, Executive Support, Team Collaboration
Specialization
Candidates should have a bachelor's degree preferred and a minimum of 3 years of experience supporting C-suite executives. Proficiency in Microsoft Office and exceptional organizational skills are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Jefferies
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Expense Reporting, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Integrity, Professionalism, Written Communication, Verbal Communication, Organization, Attention To Detail, Problem Solving, Concur
Specialization
Candidates must possess a minimum of five years of administrative experience supporting executives and demonstrate proficiency across the Microsoft Office Suite. The role requires a highly organized, proactive individual with strong integrity and excellent written and verbal communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Amyris, Inc.
Emeryville, California, United States - Full Time
Skills Needed
Organizational Skills, Proactive, Resourceful, Scheduling, Travel Coordination, Problem Solving, Attention To Detail, Time Management, Office Management, Communication Skills, Confidentiality, Tech Savvy, Ms Office Suite, Concur, Event Planning, Team Support
Specialization
Candidates should have a BA/BS degree or equivalent experience and at least 5 years of experience supporting senior executives. Proficiency in MS Office and experience with Concur for travel and expense management are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Toyota Nationwide Forklifts
Columbus, Indiana, United States - Full Time
Skills Needed
Calendar Management, Strategic Scheduling, Travel Logistics, Correspondence Preparation, Presentation Editing, Board Governance Support, Agenda Planning, Meeting Logistics, Recordkeeping, Stakeholder Relationship Management, Confidentiality, Discretion, Microsoft Office Suite, Virtual Collaboration Platforms, Independent Work, Attention To Detail
Specialization
Candidates must possess a minimum of 7 years of experience providing executive-level administrative support within a large or complex organization, including demonstrated experience supporting multiple senior executives simultaneously. Essential qualifications include exceptional organizational and communication skills, proven ability to handle confidential information with discretion, and proficiency in Microsoft Office Suite and virtual collaboration platforms.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sida Group
, , - Full Time
Skills Needed
Organization, Coordination, Operational Management, Agenda Management, Meeting Organization, Travel Management, Expense Reporting, Basic Accounting, Project Support, Information Synthesis, English Proficiency, Precision, Reliability, Confidentiality, Priority Management
Specialization
Candidates must have at least 2 years of experience as an Executive Assistant or in a similar management support role, along with a degree in Design. Proficiency in project management software like Trello, Asana, or Notion, and good knowledge of the English language are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ancora Education
Arlington, Texas, United States - Full Time
Skills Needed
Administrative Support, Correspondence, Purchasing, Report Preparation, Vendor Relations, Hr Functions, Payroll Functions, Onboarding, Clerical Duties, Filing, Document Organization, Travel Arrangement, Data Maintenance, Confidentiality, Microsoft Office, Google Applications
Specialization
Required experience includes a high school diploma or equivalent and 2 years of experience as an Administrative Assistant, with proficiency in Microsoft Office/Google Applications, strong communication skills, and attention to detail. Preferred qualifications include an Associate's Degree and 4-5 years of administrative assistant experience, potentially including purchasing/inventory experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ford Global Career Site
Allen Park, Michigan, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Logistics Management, Confidential Communication, Information Flow Management, Document Organization, Leadership Support, Time Management, Proactivity, Problem Solving, Interpersonal Skills, Written Communication, Verbal Communication, Microsoft Office Suite, Collaboration Tools, Expense Reporting
Specialization
Candidates should have a bachelor's degree or equivalent experience and 5-8 years of experience in a high-level executive support role. Advanced proficiency in Microsoft Office and strong communication skills are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Time Management, Organization, Discretion, Adaptability, Problem Solving, Communication, Drafting Documents, Record Keeping, Confidentiality, Expense Tracking, Microsoft Office, Customer Service, Composure Under Pressure
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong judgment, resourcefulness, and a proven ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
Hutchinson, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Transcription, Project Management, File Management, Discretion, Judgment, Microsoft Office Suite, Asana, Problem Solving, Interpersonal Skills
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar senior administrative role, including demonstrated experience supporting C-Suite leaders. Required expertise also includes strong internal communications skills, discretion, and proficiency in managing complex administrative tasks.
Experience Required
Minimum 10 year(s)
Executive Assistant at Remote Raven
, , Philippines - Full Time
Skills Needed
Efficiency, Detail Oriented, Multitasking, Scheduling, Travel Coordination, Confidentiality, Communication, Organizational Skills, Proactive Mindset, Professional Demeanor, Problem Solving, Initiative, Team Oriented, Discretion, Independent Thinking
Specialization
Candidates should have a minimum of 5 years of experience supporting senior leadership in a fast-paced environment. Proficiency in Microsoft Office Suite and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at SAIC
Reston, Virginia, United States - Full Time
Skills Needed
Calendar Management, Communication, Microsoft Powerpoint, Microsoft Excel, Microsoft Word, Organizational Skills, Problem Solving, Confidentiality, Discretion, Leadership, Time Management, Attention To Detail, Adaptability, Initiative, Professional Maturity, Relationship Building
Specialization
Candidates should have a high school education and eight years of related experience, preferably in a large organization. Strong communication skills and advanced proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microsoft
Redmond, Washington, United States - Full Time
Skills Needed
Calendar Management, Meeting Logistics, Time Planning, Prioritization, Communication, Cross Functional Collaboration, Executive Maturity, Discretion, Event Coordination, Project Ownership, Resource Management, Expense Management, Rhythm Of Business Management, Travel Management, Team Management Support, Recruitment Support
Specialization
Candidates must possess a minimum of 7 years of administrative, business support, or customer service experience emphasizing executive scheduling, travel, and general administration. Preferred qualifications include a Bachelor's degree, supervisory experience, and experience managing administrative budgets.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microsoft
Redmond, Washington, United States - Full Time
Skills Needed
Calendar Management, Team Support, Space Coordination, Communication, Administrative Support, Customer Service, Microsoft Outlook, Planning, Organization, Interpersonal Skills, Confidentiality, Attention To Detail, Judgment, Microsoft Office, Microsoft Teams, Hr Insights
Specialization
Candidates should have 7+ years of administrative or business support experience, particularly in scheduling and travel management for executives. A Bachelor's degree in a relevant field is preferred, along with strong communication and organizational skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Morgan Stanley
New York, New York, United States - Full Time
Skills Needed
Microsoft Office, Communication Skills, Interpersonal Skills, Team Player, Adaptability, Multi Tasking
Specialization
Candidates must have a high school diploma or equivalency and be willing to obtain relevant financial certifications. Advanced skills in Microsoft Office and strong interpersonal skills are also required.
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Flexibility, Attention To Detail, Interpersonal Skills, Microsoft Office 365, Note Taking, Travel Coordination, Expense Reporting, Event Preparation, Problem Solving, Confidentiality, Integrity, Scheduling, Presentation Creation
Specialization
Candidates should have at least 4 years of experience supporting senior executives and advanced proficiency in Microsoft Office 365. Strong interpersonal skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Veracyte
South San Francisco, California, United States - Full Time
Skills Needed
Complex Scheduling, Calendar Management, Travel Coordination, Expense Reporting, Correspondence Preparation, Presentation Preparation, Stakeholder Communication, Event Organization, Confidentiality, Action Item Tracking, Office Operations Support, Project Management, Proactive Problem Solving, Organizational Skills, Professionalism, Microsoft Office
Specialization
Required qualifications include several years of experience supporting senior-level leaders in a dynamic environment, strong organizational skills, and exceptional attention to detail. Candidates must possess high professionalism, discretion, judgment, and proficiency with productivity tools like Microsoft Office.
Experience Required
Minimum 5 year(s)
Marketing Executive at Think Academy MY
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Social Media Growth, Content Strategy, Performance Marketing, Meta Ads, Google Ads, Campaign Planning, Data Analysis, Optimization, Customer Acquisition, Creative, Proactive, Execution Ability, Communication, Teamwork
Specialization
Candidates must possess a Diploma or Degree in Marketing or a related field, along with 1 to 3 years of relevant marketing or social media experience. Familiarity with major social media platforms and experience running ads on them are preferred, alongside basic data analysis skills.