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Executive Assistant at NBCUniversal
Universal City, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self Starter, Verbal Communication, Written Communication
Specialization
Candidates must have 3+ years of experience supporting SVP-level or equivalent senior executives, ideally in a global organization, and be proficient in Microsoft Office. Outstanding attention to detail, exceptional organizational skills, and the ability to maintain high confidentiality are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Bliley's
Richmond, Virginia, United States - Full Time
Skills Needed
Schedule Management, Communication, Discretion, Organization, Reporting, Presentation Preparation, Project Tracking, Task Prioritization, Multi Line Telephone, Office Equipment Operation, Microsoft Suite Proficiency, Data Entry, Confidentiality, Expense Tracking, Event Planning, Recruiting Assistance
Specialization
Candidates must possess a Bachelor's degree and have at least two years of experience in office administration, including handling multi-line phones. Proficiency with the Microsoft suite and exceptional organizational, communication, and detail-oriented skills are required, along with the ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at STREAMVECTOR INC D B A SIGMOID ANALYTICS
Bengaluru, karnataka, India - Full Time
Skills Needed
Schedule Management, Meeting Coordination, Travel Arrangements, Expense Reports, Correspondence Drafting, Proofreading, Banking Operations, Investment Operations, Confidentiality, Document Management, Project Management, Ms Office Proficiency, Organizational Skills, Multitasking, Communication, Interpersonal Abilities
Specialization
Candidates must have proven experience as an Executive Assistant, preferably in private banks, and be proficient in MS Office and other office management tools. Essential qualities include excellent organizational and multitasking skills, strong communication abilities, and strict discretion regarding confidential information.
Experience Required
Minimum 5 year(s)
Executive Assistant at Baskerville-Donovan Inc
Pensacola, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Confidentiality, File Organization, Project Tracking, Communication, Correspondence Drafting, Finance Assistance, Event Planning, Relationship Building, Attention To Detail, Problem Solving, Microsoft Suite Proficiency, Time Management
Specialization
Candidates must possess a minimum of 5 years of experience supporting senior leaders or executives, coupled with exceptional organizational and time-management skills. Required competencies include strong written and verbal communication, high professionalism, discretion, and proficiency in the Microsoft Suite.
Experience Required
Minimum 5 year(s)
Executive Assistant at Chubb
Mandaluyong, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Arrangements, Meeting Coordination, Minute Taking, Stakeholder Communication, Drafting, Proofreading, Editing, Communication Screening, Expense Reporting, Budget Monitoring, Research, Data Compilation, Project Tracking, Confidentiality
Specialization
Candidates must possess over 5 years of experience supporting C-suite or senior executives, demonstrating exceptional organizational skills and discretion. Advanced proficiency in Microsoft Office Suite and virtual collaboration tools is required, with a Bachelor’s degree preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Adani Global Pte Ltd
Khoraj, gujarat, India - Full Time
Skills Needed
Administrative Support, Organizational Skills, Communication, Documentation Management, Confidentiality, Efficiency, Scheduling, Treasury Operations, Strategic Initiatives
Specialization
Requires a Bachelor's degree in Business Administration, Finance, or Economics, along with 3-6 years of experience as a Personal Assistant, Executive Assistant, or Treasury Coordinator. The role demands strong administrative, organizational, and communication skills, with a focus on confidentiality and efficiency.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Presentation Preparation, Meeting Facilitation, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Self Starter, Collaboration, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ephemeris Net
El Segundo, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Event Planning, Operations Management, Vendor Management, Facilities Management, Project Tracking, Microsoft 365, Rippling, Onboarding, Process Automation, Written Communication, Documentation, Confidentiality, Logistics
Specialization
Candidates must have at least 3 years of experience in operations or executive support roles with a demonstrated ability to manage multiple functional areas. Strong written communication skills, proficiency in modern operations tooling, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
McPherson, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar senior administrative role, including demonstrated experience supporting C-Suite leaders. Required expertise also includes strong internal communications skills, discretion, and proficiency in managing complex administrative tasks.
Experience Required
Minimum 10 year(s)
Executive Assistant at The Brooklyn Hospital Center
New York, New York, United States - Full Time
Skills Needed
Clerical Duties, Reception Duties, Telephone Answering, Call Routing, Calendar Management, Report Preparation, Presentation Preparation, Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Communication Skills
Specialization
Candidates must possess three to four years of administrative and clerical experience specifically within a clinical setting. Essential requirements include the ability to prioritize work for self and others, strong computer literacy with proficiency in Microsoft Office applications, and excellent communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Advanced Medical Management
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Presentation Preparation, Communication, Confidentiality, Prioritization, Budget Tracking, Expense Reporting, Liaison, System Improvement, Event Planning, Time Management, Microsoft Office Proficiency, Problem Solving, Emotional Intelligence
Specialization
Candidates must possess 5 or more years of experience supporting senior executives, demonstrating exceptional organizational skills, strong communication abilities, and a high level of discretion. Required qualifications include advanced proficiency in Microsoft Office and the ability to manage multiple competing priorities with minimal supervision.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pavago
, , South Africa - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Email Management, Scheduling, Research, Expense Tracking, Stakeholder Management, Discretion, Confidentiality
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Kenya - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Discretion, Confidentiality, Scheduling, Email Management, Research, Expense Tracking, Stakeholder Management
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong English communication skills and the ability to manage scheduling across multiple time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Egypt - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Email Management, Scheduling, Research, Expense Tracking, Stakeholder Management, Confidentiality, Notion, Asana
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Ghana - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Discretion, Confidentiality, Scheduling, Email Management, Research, Reporting, Operations Management
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at ReWorks Solutions
, , South Africa - Full Time
Skills Needed
Calendar Management, Travel Coordination, Report Preparation, Communication, Confidentiality, Microsoft Office Suite, Clickup, Project Management, Time Management, Multitasking, Administrative Support, Scheduling
Specialization
Candidates must have at least 3 years of experience in an administrative or executive assistant role. A bachelor's degree in Business Administration or a related field is preferred, along with proficiency in Microsoft Office and project management tools.
Experience Required
Minimum 2 year(s)
Executive Assistant at Procon Consulting
McLean, Virginia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Time Management, Communication, Interpersonal Skills, Microsoft Office, Travel Coordination, Expense Management, Concur, Project Support, Research, Event Planning, Relationship Management, Confidentiality, Gatekeeping
Specialization
The ideal candidate must have proven experience supporting senior executives, preferably at the C-suite level. Strong organizational, communication, and interpersonal skills are required, along with proficiency in Microsoft Office and the ability to maintain high levels of discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at UCSF
San Francisco, California, United States - Full Time
Skills Needed
Project Management, Administrative Operations, Interpersonal Communication, Critical Thinking, Event Planning, Risk Management Planning, Accounting, Payroll, Contracts And Grants Regulations, Microsoft Office Suite, Financial Analysis, Human Resources Policies, Problem Solving, Customer Service, Organizational Skills, Confidentiality
Specialization
Requires strong interpersonal skills, proficiency in Microsoft Suite, and knowledge of administrative operations like payroll and event planning. Preferred candidates possess expertise in financial analysis or HR policies for academic employees.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sterling Federal Bank
Sterling, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Document Formatting, Communication Liaison, Purchasing, Event Planning, Travel Coordination, Time Management, Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft Outlook, Microsoft Powerpoint, Adobe, Office Management, Diplomacy
Specialization
Requires a two-year college degree or specialized business school certification and preferably 4 years of experience in executive administrative support. Candidates must be adept in Microsoft Office and Adobe software with exceptional organizational and diplomacy skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at NBCUniversal
Universal City, California, United States -
Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

80000.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self-starter, Verbal Communication, Written Communication

Industry

Entertainment Providers

Description
Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description About Us Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners. UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market. Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek, Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office. Job Description The Executive Assistant function plays a critical role in enabling senior leadership to operate at the highest level. This role provides end‑to‑end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities. Acting as a trusted partner and gatekeeper, the Executive Assistant provides proactive oversight to ensure no responsibilities or details are overlooked: protecting executive time, maintaining rigor across SVP calendars, and enabling clear communication across internal teams and external partners. This role demands exceptional judgment, reliability, strong interpersonal skills and the ability to anticipate needs and prioritize appropriately in a fast‑paced, high‑expectation environment that values accountability, precision, trust, and a ‘WE’ mentality. Who You’ll Work With An Executive Vice President and a Senior Vice President touching globally distributed teams and initiatives A high‑performing, collaborative business division Interacting with cross‑functional partners across Operations & Technology, Legal, Finance, HR, and Marketing External partners, vendors, and stakeholders across multiple regions and time zones Responsibilities Executive Partnership & Strategic Support Serve as a trusted partner to an EVP and SVP, enabling focus on strategic priorities through proactive planning, anticipation, and follow‑through of meetings and requests Act as an extension of executive leadership, representing priorities with professionalism, discretion, and sound judgment Maintain strict confidentiality while managing sensitive information, communications, and materials Calendar & Priority Management Own and manage complex, high‑volume calendars across multiple time zones Proactively assess, prioritize, and sequence meetings based on business impact Anticipate conflicts, surface trade‑offs, and pro-actively shift Travel & Logistics Coordinate travel, including flights, accommodations, ground transportation, and itineraries Ensure executives are supported before, during, and after travel to maximize effectiveness Operational Rigor & Administrative Excellence Process and reconcile expenses accurately and on time, ensuring compliance with policies Provide general office and administrative support as needed to ensure smooth day‑to‑day work Oversee PTO trackers to ensure accuracy with teams Meetings, Events & Team Enablement Support planning and execution required events (on-sites, catered lunches, coffee orders, meet & greets, etc.) Coordinate logistics, order materials, and send communications Manage security passes for guests Manage shipping as needed What Success Looks Like Nothing falls between the cracks: commitments are tracked, followed up, and closed Executives operate with clarity, focus, and confidence in their schedules and logistics Issues are anticipated and resolved proactively, not reactively Internal and external partners experience clear communication, professionalism, and responsiveness The EVP & SVP trust completely that priorities are managed with precision and care The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company. Qualifications Basic Requirements: 3+ years of experience supporting SVP‑level or equivalent senior executives, ideally in a global organization Proficient in Microsoft Office – Word, Excel, PowerPoint, etc. Outstanding attention to detail and consistently reliable follow‑through Exceptional organizational skills with proven ability to prioritize competing requests, manage busy schedules, and multitask in a fast‑moving environment Ability to maintain a high level of confidentiality Desired Characteristics: Excellent interpersonal skills with the ability to work effectively across all levels of the organization Willingness to work early mornings or evenings, and if necessary be flexible with hours Self-starter with ability to follow through without supervision Excellent verbal and written communication skills with all levels both internal and external Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected]. Business Segment: Universal Film Compensation: USD 60000 - USD 80000 - yearly
Responsibilities
This role provides end-to-end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities. The assistant acts as a trusted partner and gatekeeper, providing proactive oversight to protect executive time and enable clear communication.
Executive Assistant at NBCUniversal
Universal City, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self Starter, Verbal Communication, Written Communication
Specialization
Candidates must have 3+ years of experience supporting SVP-level or equivalent senior executives, ideally in a global organization, and be proficient in Microsoft Office. Outstanding attention to detail, exceptional organizational skills, and the ability to maintain high confidentiality are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Bliley's
Richmond, Virginia, United States - Full Time
Skills Needed
Schedule Management, Communication, Discretion, Organization, Reporting, Presentation Preparation, Project Tracking, Task Prioritization, Multi Line Telephone, Office Equipment Operation, Microsoft Suite Proficiency, Data Entry, Confidentiality, Expense Tracking, Event Planning, Recruiting Assistance
Specialization
Candidates must possess a Bachelor's degree and have at least two years of experience in office administration, including handling multi-line phones. Proficiency with the Microsoft suite and exceptional organizational, communication, and detail-oriented skills are required, along with the ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at STREAMVECTOR INC D B A SIGMOID ANALYTICS
Bengaluru, karnataka, India - Full Time
Skills Needed
Schedule Management, Meeting Coordination, Travel Arrangements, Expense Reports, Correspondence Drafting, Proofreading, Banking Operations, Investment Operations, Confidentiality, Document Management, Project Management, Ms Office Proficiency, Organizational Skills, Multitasking, Communication, Interpersonal Abilities
Specialization
Candidates must have proven experience as an Executive Assistant, preferably in private banks, and be proficient in MS Office and other office management tools. Essential qualities include excellent organizational and multitasking skills, strong communication abilities, and strict discretion regarding confidential information.
Experience Required
Minimum 5 year(s)
Executive Assistant at Baskerville-Donovan Inc
Pensacola, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Confidentiality, File Organization, Project Tracking, Communication, Correspondence Drafting, Finance Assistance, Event Planning, Relationship Building, Attention To Detail, Problem Solving, Microsoft Suite Proficiency, Time Management
Specialization
Candidates must possess a minimum of 5 years of experience supporting senior leaders or executives, coupled with exceptional organizational and time-management skills. Required competencies include strong written and verbal communication, high professionalism, discretion, and proficiency in the Microsoft Suite.
Experience Required
Minimum 5 year(s)
Executive Assistant at Chubb
Mandaluyong, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Arrangements, Meeting Coordination, Minute Taking, Stakeholder Communication, Drafting, Proofreading, Editing, Communication Screening, Expense Reporting, Budget Monitoring, Research, Data Compilation, Project Tracking, Confidentiality
Specialization
Candidates must possess over 5 years of experience supporting C-suite or senior executives, demonstrating exceptional organizational skills and discretion. Advanced proficiency in Microsoft Office Suite and virtual collaboration tools is required, with a Bachelor’s degree preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Adani Global Pte Ltd
Khoraj, gujarat, India - Full Time
Skills Needed
Administrative Support, Organizational Skills, Communication, Documentation Management, Confidentiality, Efficiency, Scheduling, Treasury Operations, Strategic Initiatives
Specialization
Requires a Bachelor's degree in Business Administration, Finance, or Economics, along with 3-6 years of experience as a Personal Assistant, Executive Assistant, or Treasury Coordinator. The role demands strong administrative, organizational, and communication skills, with a focus on confidentiality and efficiency.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Presentation Preparation, Meeting Facilitation, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Self Starter, Collaboration, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ephemeris Net
El Segundo, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Event Planning, Operations Management, Vendor Management, Facilities Management, Project Tracking, Microsoft 365, Rippling, Onboarding, Process Automation, Written Communication, Documentation, Confidentiality, Logistics
Specialization
Candidates must have at least 3 years of experience in operations or executive support roles with a demonstrated ability to manage multiple functional areas. Strong written communication skills, proficiency in modern operations tooling, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at AdamsBrown, LLC
McPherson, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar senior administrative role, including demonstrated experience supporting C-Suite leaders. Required expertise also includes strong internal communications skills, discretion, and proficiency in managing complex administrative tasks.
Experience Required
Minimum 10 year(s)
Executive Assistant at The Brooklyn Hospital Center
New York, New York, United States - Full Time
Skills Needed
Clerical Duties, Reception Duties, Telephone Answering, Call Routing, Calendar Management, Report Preparation, Presentation Preparation, Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Communication Skills
Specialization
Candidates must possess three to four years of administrative and clerical experience specifically within a clinical setting. Essential requirements include the ability to prioritize work for self and others, strong computer literacy with proficiency in Microsoft Office applications, and excellent communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Advanced Medical Management
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Presentation Preparation, Communication, Confidentiality, Prioritization, Budget Tracking, Expense Reporting, Liaison, System Improvement, Event Planning, Time Management, Microsoft Office Proficiency, Problem Solving, Emotional Intelligence
Specialization
Candidates must possess 5 or more years of experience supporting senior executives, demonstrating exceptional organizational skills, strong communication abilities, and a high level of discretion. Required qualifications include advanced proficiency in Microsoft Office and the ability to manage multiple competing priorities with minimal supervision.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pavago
, , South Africa - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Email Management, Scheduling, Research, Expense Tracking, Stakeholder Management, Discretion, Confidentiality
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Kenya - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Discretion, Confidentiality, Scheduling, Email Management, Research, Expense Tracking, Stakeholder Management
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong English communication skills and the ability to manage scheduling across multiple time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Egypt - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Email Management, Scheduling, Research, Expense Tracking, Stakeholder Management, Confidentiality, Notion, Asana
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Ghana - Full Time
Skills Needed
Calendar Management, Travel Logistics, Executive Support, Google Workspace, Microsoft Office, Communication, Project Management, Time Management, Discretion, Confidentiality, Scheduling, Email Management, Research, Reporting, Operations Management
Specialization
Candidates must have 3+ years of experience supporting senior executives and proficiency in Google Workspace and Microsoft Office. Strong written and verbal English communication skills and the ability to manage scheduling across time zones are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at ReWorks Solutions
, , South Africa - Full Time
Skills Needed
Calendar Management, Travel Coordination, Report Preparation, Communication, Confidentiality, Microsoft Office Suite, Clickup, Project Management, Time Management, Multitasking, Administrative Support, Scheduling
Specialization
Candidates must have at least 3 years of experience in an administrative or executive assistant role. A bachelor's degree in Business Administration or a related field is preferred, along with proficiency in Microsoft Office and project management tools.
Experience Required
Minimum 2 year(s)
Executive Assistant at Procon Consulting
McLean, Virginia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Time Management, Communication, Interpersonal Skills, Microsoft Office, Travel Coordination, Expense Management, Concur, Project Support, Research, Event Planning, Relationship Management, Confidentiality, Gatekeeping
Specialization
The ideal candidate must have proven experience supporting senior executives, preferably at the C-suite level. Strong organizational, communication, and interpersonal skills are required, along with proficiency in Microsoft Office and the ability to maintain high levels of discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at UCSF
San Francisco, California, United States - Full Time
Skills Needed
Project Management, Administrative Operations, Interpersonal Communication, Critical Thinking, Event Planning, Risk Management Planning, Accounting, Payroll, Contracts And Grants Regulations, Microsoft Office Suite, Financial Analysis, Human Resources Policies, Problem Solving, Customer Service, Organizational Skills, Confidentiality
Specialization
Requires strong interpersonal skills, proficiency in Microsoft Suite, and knowledge of administrative operations like payroll and event planning. Preferred candidates possess expertise in financial analysis or HR policies for academic employees.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sterling Federal Bank
Sterling, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Document Formatting, Communication Liaison, Purchasing, Event Planning, Travel Coordination, Time Management, Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft Outlook, Microsoft Powerpoint, Adobe, Office Management, Diplomacy
Specialization
Requires a two-year college degree or specialized business school certification and preferably 4 years of experience in executive administrative support. Candidates must be adept in Microsoft Office and Adobe software with exceptional organizational and diplomacy skills.
Experience Required
Minimum 2 year(s)