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Executive Assistant at Ministry of Social Development
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention To Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights
Specialization
Candidates should have proven experience in executive support roles within complex environments and strong communication skills. The ability to manage sensitive information and solve problems collaboratively is essential for success.
Experience Required
Minimum 5 year(s)
Executive Assistant at Expertise Recruitment
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Discretion, Confidentiality, Sensitive Information, Management Skills
Specialization
Business administration or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
executive sous-chef at MobiloChef inc
Verdun, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Da Vinci Science Center
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Corporate Records Management, Confidentiality, Detail Oriented, Organizational Skills, Verbal Communication, Written Communication, Time Management, Prioritization, Ms Office Proficiency
Specialization
Candidates must have a high school degree or GED and proficiency in MS Office. They should also possess strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks simultaneously.
Executive Assistant at IR Architects
Mission Hills, CA 91345, USA - Full Time
Skills Needed
Executive Support, Project Coordination, Instagram, Youtube
Qualification
Graduate
Executive Assistant at Virta
Helsinki, , Finland - Full Time
Skills Needed
Sharepoint, Agility, Discretion, Excel, Powerpoint, Independence, English, French, Slack, Communication Skills, Outlook
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Realtris Inc
Markham, ON, Canada - Full Time
Skills Needed
Management Skills, Sensitive Information, Discretion, Communication Skills, Confidentiality
Qualification
Graduate
Executive Assistant at Chorus NZ Limited
Auckland City 1010, , New Zealand - Full Time
Skills Needed
Microsoft Office, Technology, Excel, Outlook, Time Management, Communication Skills, Powerpoint, Project Coordination
Qualification
Graduate
Executive Secretary at Karst Landscapes LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Excel, Powerpoint, Professional Communication, Office Administration, Outlook
Specialization
Diploma or certification in office administration executive assistance or secretarial practice (acceptable for some roles).
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Secretary at Karst Landscapes LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Aiderbrook
Toronto, ON M5V 1H1, Canada - Full Time
Skills Needed
Dropbox, Real Estate, Finance, Google Drive, Communication Skills, Urban Planning, Excel, Discretion
Qualification
Diploma
Executive Sous Chef at Minor International
Queenstown, Otago, New Zealand - Full Time
Skills Needed
Leadership, Communication, Cooking Techniques, Kitchen Operations, Food Safety, Menu Development, Team Management, Creativity, Presentation Skills, Stock Control, Cost Management, Training, Performance Management, Proactive Attitude, Flexibility, Collaboration
Specialization
Candidates should have 0-6 months of experience in a similar role and possess strong knowledge of cooking techniques. Excellent communication and leadership skills are essential, along with a positive attitude and flexibility.
Executive Assistant at The Ohio State University
Columbus, OH 43201, USA - Full Time
Skills Needed
Operations, Research, Scheduling, Business Planning, Customer Service, Administrative Assistance, Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Rocky Kim Law Corporation
Kelowna, BC, Canada - Full Time
Skills Needed
Executive Team, Powerpoint, Project Coordination, Excel, Event Planning, Communication Skills, Executive Support
Qualification
Graduate
Marketing Executive at SouthernCare New Beacon Hospice
Melbourne, Victoria, Australia - Full Time
Skills Needed
Integrated Marketing Campaigns, Digital Marketing, Social Media, Content Creation, Event Management, Lead Generation, Copywriting, Analytical Skills, Project Management, Collaboration, Communication, Creativity, Attention To Detail, Organizational Skills, Youth Engagement, Education Sector Experience
Specialization
Candidates should be degree-qualified marketers with at least two years of relevant experience across the full marketing mix. Strong attention to detail, copywriting skills, and the ability to manage multiple projects in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cosun
Breda, North Brabant, Netherlands - Full Time
Skills Needed
Organizational Skills, Analytical Skills, Proactivity, Initiative, Assertiveness, Team Player, Attention To Detail, Communication Skills, Flexibility, Integrity, Energy, Humor, Ownership, Trust Building, Process Improvement, Time Management
Specialization
Candidates should have over eight years of experience as an executive assistant in a professional international environment. A bachelor's degree and fluency in Dutch and English are required, along with strong organizational and analytical skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Akash Group of Companies
Edmonton, Alberta, Canada - Full Time
Skills Needed
Executive Support, Organizational Skills, Problem Solving, Travel Management, Office Operations, Employee Experience, Event Coordination, Interpersonal Skills, Tech Skills, Adaptability, Project Management, Team Collaboration, Logistics Management, Facilities Management, Culture Building, Initiative
Specialization
Candidates should have previous experience as an Executive Assistant or in a similar role supporting senior leadership. Exceptional organizational skills and strong tech skills are essential, along with a proactive mindset and excellent interpersonal skills.
Experience Required
Minimum 2 year(s)
Executive Secretary at MetaHunt IT
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Lendi Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistant, Calendar Management, Communication, Presentation Skills, Organizational Skills, Event Planning, Research, Decision Making, Team Collaboration, Discretion, Problem Solving, Microsoft Office, Slack, Confluence, Jira, Writing Skills
Specialization
Candidates should have experience supporting C-suite leaders in fast-paced environments and be tech-savvy with tools like Microsoft Office and Slack. Strong communication skills and organizational abilities are essential, along with a track record of excellence in high-performance settings.
Experience Required
Minimum 2 year(s)
Executive Assistant at iA Financement Auto
Oakville, ON L6H 7G4, Canada - Full Time
Skills Needed
Microsoft Office, Microsoft Outlook, Management Skills, English, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Ministry of Social Development
Wellington, Wellington, New Zealand -
Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

84041.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention to Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights

Industry

Government Administration

Description
Deliver high-quality executive support in a fast-paced, confidential environment Manage complex schedules, meetings, and communications with precision Support leadership teams to focus on strategic priorities and service excellence  Be the trusted partner to the Director Business Support, enabling high-impact work across the Disability Support Services group.    About our team | Mō te tīma:   The Disability Support Services (DSS) Group is responsible for commissioning, funding, and stewarding high-quality services that support disabled people, their families, and whānau.   We’re building leadership and management capacity across our teams to deliver both change and business-as-usual effectively.   We work closely with providers, stakeholders, and communities to ensure services are fair, consistent, transparent and sustainable. With a strong focus on performance monitoring, data, and insights, we’re committed to continuous improvement and evidence-based decision-making.   It’s an exciting time to join DSS as we strengthen our systems and expand our capabilities.   We’re looking for passionate people to help us achieve our goals and make a meaningful impact.  About the role | Mō te tūnga:   We’re looking for an experienced and highly skilled Executive Assistant to support a senior leader within our Business Support team.   This role is central to enabling the Director to focus on strategic and operational priorities by managing their schedule, communications, and key administrative functions.   You’ll be embedded within the business group, acting as a trusted advisor and central point of coordination.   Key responsibilities include:   Manage diaries, meetings and logistics with efficiency and discretion Prepare high-quality documents, presentations, and briefing materials Coordinate meetings, and forums, including agendas, packs, and minutes Monitor and reconcile payroll, leave, and expense claims Maintain and improve administrative systems and practices Act as a central contact for initiatives and stakeholder engagement   We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community.   Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.   What you bring | Ōu pūmanawatanga:   Proven experience in executive support roles within complex environments Proven communication and relationship-building skills with the ability to communication across all levels of the organisation Proven experience managing competing priorities and remain calm under pressure Your ability to manage sensitive information, anticipate needs, and solve problems collaboratively will be key to your success. Ability to tailor information to diverse audiences in accessible ways Strong organisational and time management skills with attention to detail  Position Description | He Whakaahuatanga Tūnga:   A copy of the position description can be found here. Executive Assistant position description.Salary | Utu-ā-tau: $69,519 - $84,041   Applications close | Ka kati ngā tono hei te: Sunday 5 October 2025.      About us | Mō mātou:   The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.  Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.     How to apply | Me pēhea te tuku tono:   To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.     Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.    All applications must be made online.  If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz   Internal MSD Employees – please apply through your myHR portal at work.  This will ensure that your myHR employee profile is visible as internal candidate.     Joining us | Ko te hono mai:   Joining MSD means being part of a whānau that celebrates the diversity each individual represents.     We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity.   If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
Responsibilities
The Executive Assistant will manage the Director's schedule, communications, and key administrative functions to enable focus on strategic and operational priorities. This role acts as a trusted advisor and central point of coordination within the Business Support team.
Executive Assistant at Ministry of Social Development
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention To Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights
Specialization
Candidates should have proven experience in executive support roles within complex environments and strong communication skills. The ability to manage sensitive information and solve problems collaboratively is essential for success.
Experience Required
Minimum 5 year(s)
Executive Assistant at Expertise Recruitment
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Discretion, Confidentiality, Sensitive Information, Management Skills
Specialization
Business administration or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
executive sous-chef at MobiloChef inc
Verdun, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Da Vinci Science Center
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Corporate Records Management, Confidentiality, Detail Oriented, Organizational Skills, Verbal Communication, Written Communication, Time Management, Prioritization, Ms Office Proficiency
Specialization
Candidates must have a high school degree or GED and proficiency in MS Office. They should also possess strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks simultaneously.
Executive Assistant at IR Architects
Mission Hills, CA 91345, USA - Full Time
Skills Needed
Executive Support, Project Coordination, Instagram, Youtube
Qualification
Graduate
Executive Assistant at Virta
Helsinki, , Finland - Full Time
Skills Needed
Sharepoint, Agility, Discretion, Excel, Powerpoint, Independence, English, French, Slack, Communication Skills, Outlook
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Realtris Inc
Markham, ON, Canada - Full Time
Skills Needed
Management Skills, Sensitive Information, Discretion, Communication Skills, Confidentiality
Qualification
Graduate
Executive Assistant at Chorus NZ Limited
Auckland City 1010, , New Zealand - Full Time
Skills Needed
Microsoft Office, Technology, Excel, Outlook, Time Management, Communication Skills, Powerpoint, Project Coordination
Qualification
Graduate
Executive Secretary at Karst Landscapes LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Excel, Powerpoint, Professional Communication, Office Administration, Outlook
Specialization
Diploma or certification in office administration executive assistance or secretarial practice (acceptable for some roles).
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Secretary at Karst Landscapes LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Aiderbrook
Toronto, ON M5V 1H1, Canada - Full Time
Skills Needed
Dropbox, Real Estate, Finance, Google Drive, Communication Skills, Urban Planning, Excel, Discretion
Qualification
Diploma
Executive Sous Chef at Minor International
Queenstown, Otago, New Zealand - Full Time
Skills Needed
Leadership, Communication, Cooking Techniques, Kitchen Operations, Food Safety, Menu Development, Team Management, Creativity, Presentation Skills, Stock Control, Cost Management, Training, Performance Management, Proactive Attitude, Flexibility, Collaboration
Specialization
Candidates should have 0-6 months of experience in a similar role and possess strong knowledge of cooking techniques. Excellent communication and leadership skills are essential, along with a positive attitude and flexibility.
Executive Assistant at The Ohio State University
Columbus, OH 43201, USA - Full Time
Skills Needed
Operations, Research, Scheduling, Business Planning, Customer Service, Administrative Assistance, Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Rocky Kim Law Corporation
Kelowna, BC, Canada - Full Time
Skills Needed
Executive Team, Powerpoint, Project Coordination, Excel, Event Planning, Communication Skills, Executive Support
Qualification
Graduate
Marketing Executive at SouthernCare New Beacon Hospice
Melbourne, Victoria, Australia - Full Time
Skills Needed
Integrated Marketing Campaigns, Digital Marketing, Social Media, Content Creation, Event Management, Lead Generation, Copywriting, Analytical Skills, Project Management, Collaboration, Communication, Creativity, Attention To Detail, Organizational Skills, Youth Engagement, Education Sector Experience
Specialization
Candidates should be degree-qualified marketers with at least two years of relevant experience across the full marketing mix. Strong attention to detail, copywriting skills, and the ability to manage multiple projects in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cosun
Breda, North Brabant, Netherlands - Full Time
Skills Needed
Organizational Skills, Analytical Skills, Proactivity, Initiative, Assertiveness, Team Player, Attention To Detail, Communication Skills, Flexibility, Integrity, Energy, Humor, Ownership, Trust Building, Process Improvement, Time Management
Specialization
Candidates should have over eight years of experience as an executive assistant in a professional international environment. A bachelor's degree and fluency in Dutch and English are required, along with strong organizational and analytical skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Akash Group of Companies
Edmonton, Alberta, Canada - Full Time
Skills Needed
Executive Support, Organizational Skills, Problem Solving, Travel Management, Office Operations, Employee Experience, Event Coordination, Interpersonal Skills, Tech Skills, Adaptability, Project Management, Team Collaboration, Logistics Management, Facilities Management, Culture Building, Initiative
Specialization
Candidates should have previous experience as an Executive Assistant or in a similar role supporting senior leadership. Exceptional organizational skills and strong tech skills are essential, along with a proactive mindset and excellent interpersonal skills.
Experience Required
Minimum 2 year(s)
Executive Secretary at MetaHunt IT
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Lendi Group
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistant, Calendar Management, Communication, Presentation Skills, Organizational Skills, Event Planning, Research, Decision Making, Team Collaboration, Discretion, Problem Solving, Microsoft Office, Slack, Confluence, Jira, Writing Skills
Specialization
Candidates should have experience supporting C-suite leaders in fast-paced environments and be tech-savvy with tools like Microsoft Office and Slack. Strong communication skills and organizational abilities are essential, along with a track record of excellence in high-performance settings.
Experience Required
Minimum 2 year(s)
Executive Assistant at iA Financement Auto
Oakville, ON L6H 7G4, Canada - Full Time
Skills Needed
Microsoft Office, Microsoft Outlook, Management Skills, English, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)