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Executive Assistant at Momentum Behavior Services
Oak Park, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Communication, Project Coordination, Data Tracking, Google Sheets, Asana, Expense Management, Problem Solving, Detail Oriented, Interpersonal Skills, Organizational Skills, Confidentiality, Multitasking
Specialization
Candidates should have at least 3 years of experience supporting C-level executives and possess strong organizational and multitasking skills. Proficiency in Google Suite and project management tools is essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aplin
Vancouver, BC V6C 1G8, Canada - Full Time
Skills Needed
Excel, Communications, Conferences, Microsoft Office, Outlook, Platform Skills, Powerpoint, Secondary Education, Communication Skills
Specialization
Business communications or administration is an asset
Qualification
Diploma
Executive Assistant at Snowy Hydro
Botany NSW 2019, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Integrative Emergency Services
Dallas, TX 75244, USA - Full Time
Skills Needed
Disabilities, English, Organizational Charts, Communication Skills, Service Orientation, Confidentiality, Technical Training, Shorthand, Discretion, Completion, Presentations, Mail
Qualification
Graduate
Experience Required
Minimum 20 year(s)
Executive Assistant at University of Arizona
Tucson, Arizona, USA - Full Time
Skills Needed
Memos, Discretion, Scheduling, Teams, Communication Skills, Time Management
Specialization
Analytical
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Senior Proof Inc
Sunrise, FL 33323, USA - Full Time
Skills Needed
Communication Skills, Discretion, Scheduling Tools, Emotional Intelligence
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Digital Shovel
Scarborough, ON M1E 2K4, Canada - Full Time
Skills Needed
Ease, Decision Making, Communication Skills, Start Up Environment
Specialization
Business, Management
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Ralliant
New Delhi, delhi, India - Full Time
Skills Needed
Calendar Management, Communication, Organization, Problem Solving, Technical Skills, Time Management, Interpersonal Skills, Detail Oriented
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and proven experience as an Executive Assistant or in a similar administrative role. Proficiency in MS Office and CRM software is required, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veteran Benefits Guide
Enterprise, Nevada, United States - Full Time
Skills Needed
Calendar Management, Meeting Support, Expense Management, Travel Coordination, Communication, Event Coordination, Reporting, Department Liaison, Project Management, Confidentiality, Organizational Skills, Communication Skills
Specialization
Candidates must have a minimum of 3 years of experience supporting senior-level executives and possess exceptional organizational and communication skills. A professional demeanor and the ability to manage multiple tasks are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Urban Strategies LLC
United States, , USA - Full Time
Skills Needed
Interpersonal Skills, Confidentiality, Sensitive Information, Management Skills, Communications, Microsoft Office, Discretion, Management Software
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Hex Trust
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Organisational Skills, Communication Skills, Interpersonal Skills, Typing Skills, Recordkeeping, Appointment Scheduling, Problem Solving, Confidentiality, Event Organising, Travel Arrangements, Diary Management, Report Preparation, Research Skills, Client Liaison, Expense Management
Specialization
Candidates should have certification in secretarial work or office administration and 1-2 years of experience as a personal assistant. Proficiency in appointment scheduling software and excellent communication skills are also required.
Executive Assistant at Matrix Basement Finishing
Plymouth, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Multitasking, Permit Processing, Communication Skills, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Administrative Duties
Specialization
Strong organizational and multitasking skills are essential. Experience in permit processing or a related field is a plus.
Executive Assistant at Victory Housing Corporate Office
Rockville, MD 20852, USA - Full Time
Skills Needed
Affordable Housing, Editing, Presentation Development, Analytical Skills, Computer Skills, Confidentiality, Microsoft Office, Real Estate Development, Communication Skills, Writing
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Betzler Life Story Funeral Homes
Kalamazoo, MI 49009, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Canada Startups
Toronto, ON M8Y 3H8, Canada - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Head Chef at BaxterStorey
London, England, United Kingdom - Full Time
Skills Needed
Leadership, Team Development, Financial Management, Coaching, Communication, Organizational Skills, Strategic Thinking, Creativity, Problem Solving, Attention To Detail, Collaboration, Culinary Skills, Health And Safety, Sustainability, Client Relationship Management
Specialization
Proven experience as a Head Chef with a strong focus on team management and financial acumen is essential. Candidates should demonstrate excellent communication skills and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
EXECUTIVE SOUS CHEF at Culinaire
Chicago, IL 60611, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Bonhams
London W1S, , United Kingdom - Full Time
Skills Needed
Computer Skills, Discretion, Management Skills, Communication Skills, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Docusign
San Francisco, California, United States - Full Time
Skills Needed
Executive Presence, Highly Organized, Exceptional Judgment, Attention To Detail, Strategic Mindset, Communication, Problem Solving, Collaboration, Discretion, Proactive, Customer Service, Time Management, Modern Productivity Software, Team Player, Interpersonal Skills, Written Communication
Specialization
Candidates should have a bachelor's degree and a minimum of 4 years of experience supporting VP executives in a corporate environment. They must demonstrate professionalism, discretion, and the ability to work independently.
Experience Required
Minimum 5 year(s)
Executive Assistant at Secretary Plus Management Support BV
Beverwijk, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Momentum Behavior Services
Oak Park, Illinois, United States -
Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

80000.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Communication, Project Coordination, Data Tracking, Google Sheets, Asana, Expense Management, Problem Solving, Detail Oriented, Interpersonal Skills, Organizational Skills, Confidentiality, Multitasking

Industry

Individual and Family Services

Description
We are seeking an experienced Executive Assistant to support our leadership team in a fast-moving, high-growth environment. You'll be the right hand to our leadership team, helping navigate the complexities of a growing, multi-site organization. In this highly visible role, you’ll coordinate schedules, communications, and core workflows, keep priority projects moving, and standardize administrative processes across the company. What you’ll do Executive Support Manage complex calendars; schedule cross-functional meetings; anticipate prep and materials. Coordinate multi-city travel (flights, hotels, cars) and maintain an accurate travel calendar; handle real-time changes. Prepare agendas, take notes in leadership meetings, track action items & due dates, and send timely summaries/follow-ups. Compile executive slides and create slide decks (design/formatting—partnering on content with leaders) aligned to brand templates. Draft, proof, and format emails, reports, and briefing docs; maintain strict confidentiality. Serve as a professional point of contact for internal teams and external partners. Operations & Project Coordination Build and maintain data tracking sheets and lightweight dashboards in Google Sheets and, when useful, surface status via Asana dashboards. Convert meeting notes into tasks with owners, due dates, and dependencies; keep projects current and nudge owners for updates. Keep OptiSigns (clinic digital signage) up to date with approved content and schedules. Assist with sourcing and purchasing facilities-related items (gather quotes, place orders, track deliveries). Support expense workflows in Ramp (submit receipts, code expenses, match transactions) and assist leaders with reimbursements. Facilitate clear communication across departments to reduce bottlenecks and keep work moving. Documentation & Brand Consistency Format policy/SOP documents to match company branding and templates (consistent headers, styles, tables, slide masters). Organize shared folders and version control for slides, policies, trackers, and meeting artifacts. What you’ll bring Equivalent combination of education and experience; Bachelor’s a plus. 3+ years supporting C-level executives. Proven experience in executive support, operations, or administrative roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Google Suite and project management tools. Ability to work independently and handle high-pressure situations. Detail-oriented with a proactive approach to problem-solving. Why Join Us? Competitive salary and benefits package Supportive leadership team committed to employee success Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Relocation assistance Tuition reimbursement Vision insurance Job Type: Full-time Salary: $65,000-$80,000 Ability to Commute: Oak Park, IL 60301 (hybrid with up to 40% in office)
Responsibilities
The Executive Assistant will manage complex calendars, coordinate multi-city travel, and prepare meeting agendas and notes. This role also involves compiling executive slides and maintaining communication across departments to ensure smooth operations.
Executive Assistant at Momentum Behavior Services
Oak Park, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Communication, Project Coordination, Data Tracking, Google Sheets, Asana, Expense Management, Problem Solving, Detail Oriented, Interpersonal Skills, Organizational Skills, Confidentiality, Multitasking
Specialization
Candidates should have at least 3 years of experience supporting C-level executives and possess strong organizational and multitasking skills. Proficiency in Google Suite and project management tools is essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aplin
Vancouver, BC V6C 1G8, Canada - Full Time
Skills Needed
Excel, Communications, Conferences, Microsoft Office, Outlook, Platform Skills, Powerpoint, Secondary Education, Communication Skills
Specialization
Business communications or administration is an asset
Qualification
Diploma
Executive Assistant at Snowy Hydro
Botany NSW 2019, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Integrative Emergency Services
Dallas, TX 75244, USA - Full Time
Skills Needed
Disabilities, English, Organizational Charts, Communication Skills, Service Orientation, Confidentiality, Technical Training, Shorthand, Discretion, Completion, Presentations, Mail
Qualification
Graduate
Experience Required
Minimum 20 year(s)
Executive Assistant at University of Arizona
Tucson, Arizona, USA - Full Time
Skills Needed
Memos, Discretion, Scheduling, Teams, Communication Skills, Time Management
Specialization
Analytical
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Senior Proof Inc
Sunrise, FL 33323, USA - Full Time
Skills Needed
Communication Skills, Discretion, Scheduling Tools, Emotional Intelligence
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Digital Shovel
Scarborough, ON M1E 2K4, Canada - Full Time
Skills Needed
Ease, Decision Making, Communication Skills, Start Up Environment
Specialization
Business, Management
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Ralliant
New Delhi, delhi, India - Full Time
Skills Needed
Calendar Management, Communication, Organization, Problem Solving, Technical Skills, Time Management, Interpersonal Skills, Detail Oriented
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and proven experience as an Executive Assistant or in a similar administrative role. Proficiency in MS Office and CRM software is required, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veteran Benefits Guide
Enterprise, Nevada, United States - Full Time
Skills Needed
Calendar Management, Meeting Support, Expense Management, Travel Coordination, Communication, Event Coordination, Reporting, Department Liaison, Project Management, Confidentiality, Organizational Skills, Communication Skills
Specialization
Candidates must have a minimum of 3 years of experience supporting senior-level executives and possess exceptional organizational and communication skills. A professional demeanor and the ability to manage multiple tasks are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Urban Strategies LLC
United States, , USA - Full Time
Skills Needed
Interpersonal Skills, Confidentiality, Sensitive Information, Management Skills, Communications, Microsoft Office, Discretion, Management Software
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Hex Trust
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Organisational Skills, Communication Skills, Interpersonal Skills, Typing Skills, Recordkeeping, Appointment Scheduling, Problem Solving, Confidentiality, Event Organising, Travel Arrangements, Diary Management, Report Preparation, Research Skills, Client Liaison, Expense Management
Specialization
Candidates should have certification in secretarial work or office administration and 1-2 years of experience as a personal assistant. Proficiency in appointment scheduling software and excellent communication skills are also required.
Executive Assistant at Matrix Basement Finishing
Plymouth, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Multitasking, Permit Processing, Communication Skills, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Administrative Duties
Specialization
Strong organizational and multitasking skills are essential. Experience in permit processing or a related field is a plus.
Executive Assistant at Victory Housing Corporate Office
Rockville, MD 20852, USA - Full Time
Skills Needed
Affordable Housing, Editing, Presentation Development, Analytical Skills, Computer Skills, Confidentiality, Microsoft Office, Real Estate Development, Communication Skills, Writing
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Betzler Life Story Funeral Homes
Kalamazoo, MI 49009, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Canada Startups
Toronto, ON M8Y 3H8, Canada - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Head Chef at BaxterStorey
London, England, United Kingdom - Full Time
Skills Needed
Leadership, Team Development, Financial Management, Coaching, Communication, Organizational Skills, Strategic Thinking, Creativity, Problem Solving, Attention To Detail, Collaboration, Culinary Skills, Health And Safety, Sustainability, Client Relationship Management
Specialization
Proven experience as a Head Chef with a strong focus on team management and financial acumen is essential. Candidates should demonstrate excellent communication skills and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
EXECUTIVE SOUS CHEF at Culinaire
Chicago, IL 60611, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Bonhams
London W1S, , United Kingdom - Full Time
Skills Needed
Computer Skills, Discretion, Management Skills, Communication Skills, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Docusign
San Francisco, California, United States - Full Time
Skills Needed
Executive Presence, Highly Organized, Exceptional Judgment, Attention To Detail, Strategic Mindset, Communication, Problem Solving, Collaboration, Discretion, Proactive, Customer Service, Time Management, Modern Productivity Software, Team Player, Interpersonal Skills, Written Communication
Specialization
Candidates should have a bachelor's degree and a minimum of 4 years of experience supporting VP executives in a corporate environment. They must demonstrate professionalism, discretion, and the ability to work independently.
Experience Required
Minimum 5 year(s)
Executive Assistant at Secretary Plus Management Support BV
Beverwijk, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate