The Human Resources Coordinator provides direct administrative and operational support to the Vice President of Human Resources and plays an integral role in the daily operations of the HR department. This position is hands-on and involved in nearly all facets of the human resources function, including benefits administration, recruiting, compliance, employee support, and office coordination.

FSMB IS AN EEO/AFFIRMATIVE ACTION EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN OR STATUS AS A PROTECTED VETERAN.

Primary Responsibilities:

• Maintain accurate and organized personnel and benefits files.
• Support benefit programs, including new enrollments, changes, and terminations. Coordinate with payroll and insurance providers to ensure proper documentation and deductions.
• Serve as a first point of contact for employee inquiries, providing prompt and professional customer service.
• Complete and maintain Form I-9 documentation in compliance with federal regulations.
• Conduct background checks as part of the onboarding process.
• Perform periodic audits of HR processes and recommend corrective actions as needed.
• Assist with processing employee separations and maintain termination documentation.
• Support the performance review process through preparation and follow-up activities.
• Assist in various stages of the recruitment process, including scheduling interviews and communicating with candidates.
• Create photo collages of events for Recruitment Social Media posts (i.e. LinkedIn, Indeed, Glassdoor).
• Schedule and coordinate meetings for the VP of Human Resources.
• Perform general administrative tasks such as photocopying, mailing, scanning, and emailing documents.
• File documentation in appropriate personnel files and prepare new-hire files.
• Draft and prepare correspondence and PowerPoint Presentations as needed.
• Provide daily coverage for the front desk as a backup.
• Help maintain the Employee Break Room, including restocking supplies and weekly upkeep.
• Calendar Management
• Coordinating Staff Events
• Perform additional duties as assigned.

Additional Responsibilities:

• Handle sensitive and confidential employee information with the highest level of integrity and discretion.
• Maintain an open-door policy, offering support to employees while recognizing when issues should be escalated to the VP or appropriate department leadership.
• Foster professional and respectful relationships with employees while maintaining appropriate boundaries; personal friendships with staff should be avoided to preserve objectivity and professionalism.

Required Skills and Abilities:

• Strong verbal, written, and visual communication skills.
• Excellent interpersonal and customer service abilities.
• Highly organized with strong attention to detail.
• Solid understanding of HR principles, practices, and compliance requirements.
• Effective time management and ability to handle multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or equivalent software.
• Ability to create and update organizational charts, demonstrating an understanding of hierarchical structures and reporting lines.
• Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams.

Education and Experience:

• Associate degree preferred.
• Minimum of 3+ years of relevant administrative or HR experience required.
• Experience with employee benefits, insurance billing, or claims is highly desirable.

THIS ROLE IS BASED ONSITE AND REQUIRES REGULAR IN-PERSON ATTENDANCE. DUE TO THE NATURE OF THE RESPONSIBILITIES REMOTE OR HYBRID WORK ARRANGEMENTS ARE NOT AVAILABLE.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In perso

Primary Responsibilities:

• Maintain accurate and organized personnel and benefits files.
• Support benefit programs, including new enrollments, changes, and terminations. Coordinate with payroll and insurance providers to ensure proper documentation and deductions.
• Serve as a first point of contact for employee inquiries, providing prompt and professional customer service.
• Complete and maintain Form I-9 documentation in compliance with federal regulations.
• Conduct background checks as part of the onboarding process.
• Perform periodic audits of HR processes and recommend corrective actions as needed.
• Assist with processing employee separations and maintain termination documentation.
• Support the performance review process through preparation and follow-up activities.
• Assist in various stages of the recruitment process, including scheduling interviews and communicating with candidates.
• Create photo collages of events for Recruitment Social Media posts (i.e. LinkedIn, Indeed, Glassdoor).
• Schedule and coordinate meetings for the VP of Human Resources.
• Perform general administrative tasks such as photocopying, mailing, scanning, and emailing documents.
• File documentation in appropriate personnel files and prepare new-hire files.
• Draft and prepare correspondence and PowerPoint Presentations as needed.
• Provide daily coverage for the front desk as a backup.
• Help maintain the Employee Break Room, including restocking supplies and weekly upkeep.
• Calendar Management
• Coordinating Staff Events
• Perform additional duties as assigned

Additional Responsibilities:

• Handle sensitive and confidential employee information with the highest level of integrity and discretion.
• Maintain an open-door policy, offering support to employees while recognizing when issues should be escalated to the VP or appropriate department leadership.
• Foster professional and respectful relationships with employees while maintaining appropriate boundaries; personal friendships with staff should be avoided to preserve objectivity and professionalism