KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.
People. Passion. Performance. It is these three success factors that make KSB the company it is today.
At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.
Position Title: Accounts Payable Specialist
Reports To: Operations Controller
Location: Richmond, VA
Position Summary:
The Accounts Payable Specialist role is responsible for KSB, Inc.’s financial obligations to affiliated vendors, third party vendors and suppliers, and employees, ensuring timely and accurate payments and maintaining detailed financial records. This role may also assist in other Finance/Accounting areas, as needed.

Key Tasks / Responsibilities:

• Monitor multiple email accounts and resolve vendor inquiries and billing discrepancies in a timely and professional manner.
• Ensure invoices are accurate, match with Purchase Order and proof of receipt and/or have necessary management approval prior to vouchering.
• Timely and accurately voucher intercompany and third- party vendor invoices using Infor Syteline system.
• Timely and accurately process and pay employee expense reports submitted through Concur.
• Ensure timely payment of invoices and expense reports via ACH, wire, on-line or check payments.
• Ensure invoice documentation is filed accurately and timely in KSB, Inc.’s on-line document storage system.
• Assist with month-end reporting and account reconciliations.
• Assist with documentation and reporting requests for annual audit and tax requirements.
• Address confidential matters with sensitivity and discretion.
• Master current processes and recommend enhancements and efficiencies as needed.
• Provide administrative support to other functions of the Finance department as needed.

Primary Knowledge, Skills and Abilities:

• Reporting – ability to accurately collect, generate and assess relevant data for report and analysis
• Organization – ability to effectively organize documents from multiple tasks for easy review and retrieval
• Data Literacy – strong numerical and data reasoning skills
• Administrative –timely, thorough, high attention to detail and accurate execution of data entry responsibilities.
• Effective Project Management – ability to manage deadlines; identifying stakeholders; understanding, communicating, and achieving goals.
• Time management – effectively prioritize tasks and manage multiple projects simultaneously.
• Active Learning – learn quickly and independently on the job; resourceful and proactive problem-solver.
• Deductive Reasoning – apply general rules and logic to specific problems; produce sensible answers.
• Information recall - understand the significance of new information for current and future needs.
• Intuition – anticipate, identify, and address potential problems before they become issues.
• Productivity & Quality – produce time-sensitive work within required timeframe and with high accuracy and thoroughness, taking responsibility if mistakes occur.
• Software knowledge - proficient with Microsoft Office Suite; ability to effectively utilize current ERP system.
• Analytics & Mechanics - strong diagnostic skills; employ a method-based approach to address impediments.
• Negotiation – effectively interface with internal and external vendors and counterparts.

Education / Experience:
High School diploma required; Associates or Bachelor’s degree in related field preferred. One year minimum of relevant Accounts Payable experience required.
EOE/M/F/D/V Drug Free Environment
KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time.
We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects

• Monitor multiple email accounts and resolve vendor inquiries and billing discrepancies in a timely and professional manner.
• Ensure invoices are accurate, match with Purchase Order and proof of receipt and/or have necessary management approval prior to vouchering.
• Timely and accurately voucher intercompany and third- party vendor invoices using Infor Syteline system.
• Timely and accurately process and pay employee expense reports submitted through Concur.
• Ensure timely payment of invoices and expense reports via ACH, wire, on-line or check payments.
• Ensure invoice documentation is filed accurately and timely in KSB, Inc.’s on-line document storage system.
• Assist with month-end reporting and account reconciliations.
• Assist with documentation and reporting requests for annual audit and tax requirements.
• Address confidential matters with sensitivity and discretion.
• Master current processes and recommend enhancements and efficiencies as needed.
• Provide administrative support to other functions of the Finance department as needed