About the job

Ora Banda Mining is entering its next exciting chapter in growth. Help build Australia’s next 300 koz gold producer and join us on our DRIVE to 300!

We’ve always challenged ourselves to think bigger and right now we are preparing to double gold production over the next three years, constructing a brand-new processing plant, opening a new UG mine, and investing in massive exploration programs!

As our key growth projects get underway, we want more ‘ore-some’ people to make it happen.  We know that our unparallelled success has been driven by our people who lean into a challenge and turn ambition into results.

Just like our operations, we invest heavily in our people creating an exceptional environment where everyone can thrive. Do you have a winning mindset, are you excited by growth and want to embrace this once-in-a-career opportunity?

Accept the challenge, join Ora Banda Mining.

The role

Applications are sought for the position of Document Controller / HSET Administrator.

The responsibilities of this role will be:

Document Control

• Administer and champion the M-Files Document Management System, ensuring controlled documents, registers, workflows, metadata, access and permissions are accurate and up to date.
• Maintain the master document register, including document classification, version control, naming conventions, review dates and approval requirements.
• Coordinate document reviews, approvals, publishing and distribution, following up with document owners to ensure scheduled reviews are completed.
• Manage document change control and ensure updates are appropriately approved, recorded and communicated to relevant stakeholders.
• Receive, format, categorise and upload company documentation in accordance with document control standards and procedures.
• Provide document control guidance, technical support and training to personnel, including site-based training where required.
• Conduct periodic document audits and reporting to monitor compliance, accuracy and document control activities.
• Develop and maintain document templates and support the continuous improvement of document management systems and processes.
• Coordinate document-related correspondence and distribution to internal and external stakeholders, including contractors and regulators.

HSET Administration

• Provide administrative support for HSET systems and databases, ensuring information remains accurate and current.
• Provide user support and training for the INX Suite and assist with HSET system-related queries.
• Maintain and support HSET SharePoint pages and interfaces.
• Assist with the preparation and collation of HSET data, statistics and reports.
• Act as a key point of contact for general HSET administration and system support.

About you

To be considered for the role, you will have the following qualifications, skills and experience:

• Extensive experience with document control management systems (ideally M-Files or a similar electronic document management system - EDMS), within the resources industry.
• Sound understanding of document lifecycle management, including revision control, approval workflows, document numbering/naming conventions and audit trail requirements.
• Demonstrated experience in developing, revising and formatting company procedures and processes.
• Understanding of industry standards and safety regulations, and their implications on documentation requirements.
• Strong computer literacy skills, especially in the operation of the Microsoft Office suite.
• Certificate or equivalent experience in Business Administration, within the resources sector. (highly desirable)
• Exposure to Safety Management Systems and/or the INX Suite - InControl, InTuition, InFlight. (highly desirable)