Accounts Payable Administrator
Accounts Payable & Position Overview
The Accounts Payable Administrator will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable reporting.
Position Qualifications

3+ years’ experience in accounting in either an accounting firm or industry

• Post-secondary certificate or degree in Business with accounting major, or equivalent
• Excellent time management and organizational skills
• Excellent professional verbal and written skills
• Demonstrated track-record of meeting deadlines & adhering to systems of controls
• Demonstrated track-record of flexibility and teamwork skills
• Experience using Microsoft Nav or equivalent ERP system

Responsibilities/Accountabilities
1. Purchase Order management
a. The Accounts Payable Administrator will hold department managers accountable for:
i. Maintaining responsibility for the Purchase Orders submitted into accounting for their respective department
ii. Ensuring each Purchase order is submitted contains the appropriate information to properly allocate the costs of each transaction to the appropriate line item of the budget.
iii. Act as point of contact for Resort Administrators and General Managers as relates to raising purchase orders and trouble shooting
b. Coding and entering all invoices into Microsoft Nav accurately and timely to portray an up to date picture of the financial obligation of accounts payable
c. Matching invoices to purchase orders received in from resorts; scanning invoices that are not approved back out to signatories to receive PO’s and additional approvals of unique or large purchases
d. Filing of all Accounts Payable invoices by corporate entity and maintaining a clean and accurate filing system for quick reference at all times
2. Vendor Relationship Management
a. Maintain vendor relationships and communicate required information to vendors and managers in regards to payments made and invoices received
b. Vendor statement reconciliation and relevant account reconciliations
c. Managing vendor opening and closure.
d. Maintain WSIB ledger so as to ensure all contractors have current clearance certificates. Communicate any deficiencies with resort General Managers
3. Internal Customer management
a. Marketing Service Provider
b. Accounting – Owners – for cottage purchases and owner refund
c. Resort General Managers – for PO management and coding posting activity. Petty cash, corporate credit cards and expense reports
4. Internal Audit
a. Analyzing purchases and expenses made in the company to properly code each transition into the respective resorts and department in the budget
b. Ensuring that no purchase invoice is posted twice and paid twice
c. Ensures all Purchase Order are approved before processing
5. Payment Request Management
a. Prepare cheque runs and payment priorities, communicating with vendors as needed.
b. Monitoring payables subledger aging
c. Requesting and applying credit notes, EFT’s, bank bill payments and other special items
Other accounting tasks will include a few AR tasks as well as implementing some new features from our current ERP system
Salary Range $50,000-60,000 Plus Benefit

Please refer the Job description for details