JOB SUMMARY

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential clerical support and ensure the smooth operation of our office. This role involves summarizing timesheets for payroll, maintaining accurate safety training for employees, and assist in regular maintenance of all vehicles. The Administrative Assistant will play a key role in enhancing the efficiency of our daily operations.

QUALIFICATIONS

• Proven experience as an administrative assistant or in a similar clerical role.
• Strong organizational skills with attention to detail and accuracy in work.
• Proficient in computer applications, including Microsoft Office
• Excellent communication skills, both verbal and written, to interact effectively with clients and colleagues.
• Ability to multitask, prioritize responsibilities, and work independently or as part of a team.
  If you are a motivated individual looking to contribute to a dynamic team environment while developing your administrative skills, we encourage you to apply for this exciting opportunity!
  Job Type: Full-time
  Pay: $45,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person
Expected start date: 2025-01-2

• Review and enter time sheets for the shop and the installation department and submit summary to payroll.
• Provide exceptional customer service and support to clients and staff.
• Make changes to the O’Brien Health and Safety Policy as directed
• Maintain Health and Safety Training Matrix.
• Schedule health and safety training with the Health and Safety Officer
• Assist in managing the fleet, schedule annual safeties, oil changes, file and record all invoices.
• Assist in creating reports on Health and Safety and Fleet
• Work with COO and H&S officer to maintain external Health and Safety programs ie IS Net, Avetta.
• Send out insurance, WSIB and Health and Safety information to customers when required.
• Warranty, maintain spreadsheet, create service orders, correspond with Vendor to obtain Warranty Number.
• Enter job information and create file for job’s and create packing slip.