ABOUT US:

MBA Chartered Professional Accountants is a trusted leader in accounting and advisory services, committed to delivering exceptional financial solutions to clients in a wide range of industries. As we continue to grow and expand, we’re looking for a dedicated, organized, and detail-oriented Executive Assistant / Administrator to join our dynamic team.

POSITION OVERVIEW:

We are seeking an experienced and proactive Executive Assistant / Administrator to support our accounting team and ensure smooth and efficient operations. This role is vital in helping to manage office tasks, maintain schedules, and provide administrative support to senior leadership. The ideal candidate will have a strong work ethic, exceptional communication skills, and the ability to be forward-thinking.

QUALIFICATIONS:

• 3+ years of experience in an administrative or executive assistant role is preferred, preferably in an accounting, legal, or professional services environment.
• Exceptional organizational and multitasking abilities, with a strong attention to detail.
• Ability to manage and prioritize multiple tasks in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact effectively with clients and colleagues at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRA and related software a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

PREFERRED QUALIFICATIONS:

• Experience working in an accounting or financial services firm.
• Knowledge of accounting terminology or basic understanding of accounting principles.
• Strong problem-solving skills and a proactive, “can-do” attitude.

• Administrative Support: Provide comprehensive administrative support to senior management, including scheduling meetings, handling correspondence, and preparing and filing financial information.
• Document Management: Organize and maintain client files, contracts, and internal documents, ensuring that all records are up-to-date and accessible when needed.
• Client Interaction: Serve as a first point of contact for clients, providing excellent client service and communication. Assist in scheduling client meetings and preparing materials for meetings as needed.
• Office Coordination: Oversee office operations, ensuring supplies are stocked, and the office environment remains organized. Coordinate with vendors and assist with other office-related tasks.